Category: Meeting Minutes

Norwood High School, Library

 all to Order:            7:05 PM

Welcome by Paul Campbell, President

Attendance: Paul Campbell, Patrick Marquis, Tracey Jones, Ed Ferris, Amy Doherty Nee, Marcia Leonard, Kristen Serratore, Katie McConnaughy, Becca Jackson, Amy Campbell, Kathie Umbray, Jeanna Ayoub, Patty Souza, Steve Conant, Cathy Connor-Moen

 

1. Approval of Last Month’s Meeting Minutes: Paul Campbell

Motion made and seconded to approve the meeting minutes of September 2019:  

Motion approved.

 

• Need to determine date for Fine Arts Semi-Formal

 

2. Treasurer’s Report: Tracey Jones

Motion made and seconded to approve the treasurer’s report of September 2019 and fiscal year-end report from September: 

Motion approved.

 

• Donations: Received $1,500 from Boch charity
• Apple employee volunteer hours are matched by Apple. Chris Igoe, one of the music camp counselors, works at Apple so we are getting matched donation from them (bonus month for August). Amy D. will send thank you note Chris Igoe.

3. Ways & Means: Janice, Kristen, & Marcia

• Fundraiser: Grandma’s Coffee Cake ready to launch; Cathy will send to superintendent to approve. Will send to all NHS students and all 8^th grade students. This is a student account fundraiser.
• Plenty of inventory of merchandise for the MB classic.
• Shaw’s reusable bags – made $44 . Can still buy them and ask for donation made to PMA. Also, maybe Stop & Shop in the future.

 

4. Choral Update: Patty

• King Richard’s Fair Sunday, October 12 for Madrigals.
• Banquet – Patty confirmed the hall. Dates for rehearsal and banquet are December 5-6, Thursday & Friday. Prices will remain the same. Menu up for debate; maybe something different than past.

 

5. Publicity: Ed

• Judith Howard (choir show) asked Ed if we would be interested in advertising this, it’s at the Norwood Theater, December 5^th. We can advertise on our website.

 

6. Music Camp

• Next year camp will be back to the traditional week that we usually have.
• For 2019, PMA subsidy per student was 31%; which is up from last year due to fewer kids at camp than in past.

 

7. Marching Band Classic: Tracey

• MB Classic is at NHS on October 20, 2019
• Menu discussion: Going to rent a grill so we can cook hamburgers. & hot dogs. Will have pizza, popcorn, chili (but not as much as in past years), apple crisp, and NO nachos.
• Tracey will ask Paul Angelo (OCC) to get rolls.
• Need to buy cheese, foil sheets, whipped cream; we have plenty of condiments.
• Patty will buy snacks at BJs.
• We have 10 bands; tied for largest show.

 

• Marching Band Banquet: November 30, after parade at the K of C.

 

8. Jazz night: Becca

• Does it need to be in Norwood? Looking for new venue.

 

9. Director of Fine Arts: Cathy

• Difficult start of school year
• In Spring looking to change concert schedule. Elementary honor night will be split. Good for kids to hear the honor ensembles.

 

10. Quorum: 2019/2020 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

11. NEXT PMA meeting will be November 13, 2019 at 7PM in the HS Library

Adjourned at 8:30 PM

Minutes respectfully submitted by Amy Doherty Nee

Norwood High School, Library

Call to Order:            Let’s get this show on the road three times  … 7:05 PM

Welcome by Paul Campbell, President

Board Positions for 2019/2020 School Year:

President: Paul Campbell

Vice President: Patrick Marquis

Treasurer: Tracey Jones

Secretary: Amy Doherty Nee

Ways and Means: Kristen Serratore, Marcia Leonard, and Janice Hall

Web Masters: Ed Ferris and Tony Caravello

Social Media/Publicity: Katie McConnaughy

Hospitality: Patricia Souza and Lisa Silletti

Marching Band Classic Coordinator: Tracey Jones

MICCA Classic Coordinator: Patricia Souza

Music Camp Coordinator: Patricia Souza

HS Performance Coordinator – Instrumental: Mollie Caravello

HS Performance Coordinator – Choral: Patricia Souza

HS Performance Coordinator – Jazz: Becca Jackson

HS Performance Coordinator – Marching Band: Amy Campbell

CMS Performance Coordinator: Patrick Marquis

Attendance: Paul Campbell, Patrick Marquis, Ed Ferris, Amy Doherty Nee, Janice Hall, Marcia Leonard, Kristen Serratore, Tony Caravello,  Katie McConnaughy, Becca Jackson, Amy Campbell, Kathie Umbray, Sasha Guliaeff, Jeanna Ayoub, Steve Ayoub

1. Approval of Last Month’s Meeting Minutes: Paul Campbell

Motion made and seconded to approve the meeting minutes of June 2019:  

Motion approved.

 President’s update: Paul

• Town grant
• Waiting to get money back from school for baritone we bought

2. Treasurer’s Report: Tracey Jones (in absentia)

• Tracey sent report via email; she was not here to review

We will approve May treasurer’s report at the October meeting.

3. Vice President’s Report: Patrick Marquis

• Big THANK YOU to Ed Ferris for all the work on the summer cookout and Norwood Day

4. Ways & Means: Janice, Kristen, & Marcia

• Merchandise table at Norwood Day: Sales were not good. Will move merch table for next year’s Norwood Day to the main street; better sales there
• Fundraiser: Grandma’s Coffee Cake this year instead of pies; aiming for timeframe for ordering mid-October
• Purchase reusable bags at Shaw’s – choose Norwood PMA, and we will get donation
• Possible fundraiser: Maybe Stop & Shop gift cards as possible fundraiser?

5. Norwood Day & Summer POPs Town Concert: Ed Ferris

• POPs BBQ did well in donations (around $1,200); only $710 in donations at Norwood Day
• Follow up – if it’s not worth it for us next year, we won’t do it
• Concerts on common we usually get over $1,000, which is great
• Looking for new credit card service for us. Now Squareup is charging a fee, will be too expensive; considering Venmo

6. Elementary Instrumental Registration

• Elementary school instrumental registration had 133 kids sign up for new instruments! Bodes well for future NHS bandies!

7. Social Media update: Katie

• Posted a lot of NHS play, Shrek, news
• Rec department having pumpkin carving; would like to do a music related one
• Discussed giving free tickets to MB home show to neighbors around the high school in gesture of good will; could result in increased food and merch purchases

8. Music Camp

• Successful week of camp; we didn’t lose any kids! 😊

9. Student Fine Arts Liaison: Tea Caravello (in absentia)

• Need to touch base on jackets when Tea is at meeting.

10. Marching Band

• MB Classic is at NHS on October 20, 2019
• Amy C. would like to purchase garment bags for color guard; would like to buy 20

     Motion made to purchase new garment bags; motion approved

11. Quorum: 2019/2020 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.
12. NEXT PMA meeting will be October 9, 2019 at 7PM in the HS Library

Adjourned at 8:00 PM

Minutes respectfully submitted by Amy Doherty Nee

Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, President

Attendance: Paul Campbell (President), Patrick Marquis (VP), Tracey Jones (Treasurer), Ed Ferris (Publicity/Webmaster), Amy Doherty Nee (Secretary), Patricia Souza (Choral Coordinator), Janice Hall (Ways & Means), Marcia Leonard (Ways & Means), Kristen Serratore (Ways & Means), Tony Caravello, Mollie Caravello, Tea Caravello, Katie McConnaughy, Cathy Connor-Moen (Director of Fine Arts), Becca Jackson (Jazz Coord), Sarah Jackson, Amy Campbell, Steve Conant

1. Approval of Last Month’s Meeting Minutes: Paul Campbell

Motion made and seconded to approve the meeting minutes of May 2019:  

Motion approved.

2. Treasurer’s Report: Tracey Jones

• Reviewed transactions from May events (POPs concert, etc.)
• May carwash took in $1,450; June carwash took in $1,720

Motion made and seconded to approve May treasurer’s report:

Motion approved.

3. Vice President’s Report: Patrick Marquis

• Happy to report middle school spring concerts are a wrap

4. Ways & Means: Janice, Kristen, & Marcia

• Reviewed design for marching band 2019 show shirt; those present voted on color preference
• Will set up order form for parents, staff, kids, and will sell at Norwood Day

5. Norwood Day & Summer POPs Town Concert

• We are definitely doing both (likely dates: Town POPs 7/28; Norwood Day 9/7)
• POPs BBQ like we did last year
• Norwood Day BBQ – we get half of common for space; can we sell merch located near the food, and therefore won’t need a booth on the street
• Need a sign-up sheet for BBQ help for both events

6. Kids’ Volunteer Opportunities (Tri-M, community service, etc.)

• Need to plan ways to get kids to volunteer all through the year; need to manage their assignments at events to optimize work hours
• Need to encourage kids to come to the common to listen to music and help out at tables

7. Music Camp

 Camp forms due Thursday, 6/13 at MB rehearsal

8. Student Fine Arts Liaison: Sarah Jackson, Tea Caravello

• Let’s get ball rolling on jackets.

9. Marching Band

• MB Classic is at NHS on October 20, 2019
• This is Tracey’s last year as MB Classic Coordinator; need to recruit someone to take over starting in 2020 and possibly shadow Tracey throughout the process this year

 Quorum: 2018/2019 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

11. NEXT PMA meeting will be September 11, 2019 at 7PM in the HS Library

Adjourned at 7:40 pm

Minutes respectfully submitted by Amy Doherty Nee

Norwood High School, Library

Call to Order:            7:15 pm

Welcome by Paul Campbell, President

Attendance: Paul Campbell (President), Patrick Marquis (VP), Tracey Jones (Treasurer), Ed Ferris (Publicity/Webmaster), Amy Doherty Nee (Secretary), Diane Wilson, Katie McConnaughy (Publicity), Patricia Souza (Choral Coordinator), Janice Hall (Ways & Means), Marcia Leonard (Ways & Means), Kristen Serratore (Ways & Means), Tony Caravello, Jeanna Ayoub, Cathy Connor-Moen (Director of Fine Arts)

1. Approval of Last Month’s Meeting Minutes: Paul Campbell

Motion made and seconded to approve the meeting minutes of February 2019:  

Motion approved.

2. Treasurer’s Report: Tracey Jones

• Reviewed latest treasurer’s report.
• Snowflake ball: Just about broke even.
• Jazz classic: was good event
• Medium: Need to reimburse the ticket buyers who bought tix for medium

 

Motion made and seconded to approve FY (Feb.) treasurer’s report: 

Motion approved.

3. Vice President’s Report: Patrick Marquis

• No news is good news

4. Ways & Means: Janice, Kristen, & Marcia

• More clothing to sell
• Will sell at MICCA (instrumental) show
• Suggested that we sell swag at Fine Arts Festival Saturday April 27 (10:00-2:00) music, art, drama, at the HS.

5. Choral: Patricia Souza

• MICCA April 5, 6, 7

6. Jazz: Becca Jackson

• MAJE is Saturday, March 23; located at NHS and CMS. Concessions at CMS and NHS.
• Fully staffed with volunteers at both locations.
• Monday, May 20^th Jazz night

7. Paul Campbell

• Fine Arts Letter Jackets – will wait to get info from Sarah J.
• Ballots for next year’s PMA board members. Paul will send email for us to volunteer for our positions.

8. Cathy Moen

• May 24 is elementary group Great East – hosted here at NHS
• May 31 we are hosting Great East at CMS
• Guitar Arts – Ernie Boch fundraiser received donation of $13K (!)
• Tom Dugan retiring (elementary music educator)
• Town budget override to be voted on June 3^rd. Preparing for either scenario. Go to OneNorwood.com for info.

10. Quorum: 2018/2019 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.
11. NEXT PMA meeting will be April 10^th at 7PM in the HS Library

Adjourned at 8:25 pm

Minutes respectfully submitted by Amy Doherty Nee

Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, President

Attendance: Paul Campbell (President), Patrick Marquis (VP), Tracey Jones (Treasurer), Ed Ferris (Publicity/Webmaster), Diane Wilson, Katie McConnaughy (Publicity/Marketing), Amy Doherty Nee (Secretary), Becca Jackson (Jazz Coordinator), Sarah Jackson, Patricia Souza (Choral Coordinator), Janice Hall (Ways & Means), Mollie Caravello, Jeanna Ayoub, Steven Ayoub

1. Approval of Last Month’s Meeting Minutes: Paul Campbell

Motion made and seconded to approve the meeting minutes of January 2019:  

Motion approved.

2. Treasurer’s Report: Tracey Jones

• Reviewed latest treasurer’s report
• Investment starting to pick up after some losses

Motion made and seconded to approve FY (Jan.) treasurer’s report: 

Motion approved.

3. Vice President’s Report: Patrick Marquis

• No news to report.

4. Ways & Means: Janice, Kristen, & Marcia

• Booked Medium night Thursday night in March 28^th
• Ordered some items that have been requested

5. Choral: Patricia Souza (note via email)

• Planning MICCA; getting list of volunteers together.

6. Jazz: Becca Jackson

• Thursday, February 14 jazz classic – good number of volunteers are in place. 10 bands instead of 12. First band on at 4:00.
• MAJE is Saturday, March 23; located at NHS and CMS. All concessions at NHS.

7. Paul Campbell

• Former students wrote to school committee
• Fine Arts Winter “Snowflake” semi-formal dance was successful
• Possibly ordering “letter” jackets for fine arts kids; any kid who wants one would purchase it themselves

9. Quorum: 2018/2019 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.
11. NEXT PMA meeting will be March 13 at 7PM in the HS Library

Adjourned at 7:50 pm

Minutes respectfully submitted by Amy Doherty Nee

Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, President

Attendance: Paul Campbell (President), Patrick Marquis (VP), Tracey Jones (Treasurer), Ed Ferris (Publicity/Webmaster), Katie McConnaughy (Publicity/Marketing), Amy Doherty Nee (Secretary), Cathy Connor-Moen (Director of Fine Arts), Becca Jackson (Jazz Coordinator), Patricia Souza (Choral Coordinator), Kristen Serratore (Ways & Means), Marcia Leonard (Ways & Means), Janice Hall (Ways & Means), Mollie Caravello, Lisa Silletti

1. Approval of Last Month’s Meeting Minutes: Paul Campbell

Motion made and seconded to approve the meeting minutes of November 2018:  

Motion approved.

2. Treasurer’s Report: Tracey Jones

• Reviewed report November/December
• We took a bit of a hit on our investment, but that’s due to market fluctuations
• Madrigal banquet; small monetary loss. Poinsettia sales down; paid a little more for hall. Maybe go back to selling poinsettias for $10 next year.
• We had a positive gain on concert and merch sales for December concerts.

Motion made and seconded to approve treasurer’s report: 

Motion approved.

3. Vice President’s Report: Patrick Marquis

• Last of the winter concerts: Coakley MS 1/10. Looks like we are covered with enough volunteers, Tri-M kids and parents.

4. Ways & Means: Janice, Kristen, & Marcia

• Car wash dates: May 11 & June 8
• Gift Wrapping Fundraiser: was good; will likely do again in December next year.
• Planning for a fundraiser Medium night Thursday night in March or April

5. Choral: Patricia Souza (note via email)

• MICCA choral weekend April 5, 6, 7
• MICCA preview concerts March 19^th (instrumental) & 20^th (choral)
• Patricia looking for volunteers for choral weekend

6. Jazz: Becca Jackson

• Thursday, February 14 jazz classic. Should we do coins for camp; 50/50 raffle? Ticket pricing last year was $6; perhaps raise to $8 which is more in line with other event pricing.
• Becca to send band list to Ed
• MAJE: are we hosting? Cathy will check with Steve.
• Waiting to confirm Sheraton jazz night.

7. Director of Fine Arts: Catherine Connor-Moen

• Worked on financial aid for music camp, would like Tracey to look at.
• Tri-M students key chain sales – $2. Profits support beginning music class in Brazil.
• Fine Arts Winter “Snowflake” semi-formal dance date: February 8^th 7PM to 10PM; $35.
  • Thursday, January 10^th 6^th grade chorus, CMS honor groups
  • Thursday, January 24^th festival of bands
  • Thursday, January 31^st orchestra night
  • Thursday, February 7^th Lalapalooza (grades 5, middle school and HS chorus)
  • Thursday, February 14^th Jazz classic
  • Thursday, March 7 in Stoughton
  • March 19 & 20^th MICCA preview
  • April 5, 6, 7 MICCA choral

• Town Budget Update: Looking at school budget deficit in future, could result in district personnel cuts. The November public budget balance meeting results: still trying to bring overall number down. We as parents are encouraged to email selectmen in favor of override. Note: those employed by the town (school system) remained neutral on this subject.

8. 2019 Band Camp Dates:

• Camp schedule shift: Monday August 19 – Sunday August 25

9. Quorum: 2018/2019 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.
10. NEXT PMA meeting will be February 13 at 7PM in the HS Library

Adjourned at 8:18 pm

Minutes respectfully submitted by Amy Doherty Nee

Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, President

Attendance: Paul Campbell (President), Patrick Marquis (VP), Tracey Jones (Treasurer), Ed Ferris (Publicity/Webmaster), Katie McConnaughy (Publicity/Marketing), Amy Doherty Nee (Secretary), Diane Wilson (MB Coordinator), Cathy Connor-Moen (Director of Fine Arts), Becca Jackson (Jazz Coordinator), Sarah Jackson (Fine Arts Student Representative), Steve Conant, Kristen Serratore (Ways & Means), Marcia Leonard (Ways & Means), Janice Hall (Ways & Means), Jeanna Ayoub

1. Approval of Last Month’s Meeting Minutes: Paul Campbell

Motion made and seconded to approve the meeting minutes of October 2018:  

Motion approved.

2. Treasurer’s Report: Tracey Jones

Reviewed report of fiscal year balance sheet

• MB Classic and pie fundraiser biggest revenue generators. Approximately $1,000 went into student accounts from pie sales.

Motion made and seconded to approve treasurer’s report: 

Motion approved.

3. Vice President’s Report: Patrick Marquis

• Middle school shows – possibly will ask high school students to help for Tri-M hours.

 

4. Ways & Means: Janice, Kristen, & Marcia

• Holiday bundles for concerts – see dates below
• Buttons were a hit; will continue to offer for sale

Gift Wrapping Fundraiser: Barnes and Noble Dec 8^th or 15^th. Two people wrapping at a time, with donation bucket. Maybe have musicians or madrigals performing as well? Discussed difficulty of space issues for a performance group within store – don’t want to be in back of store.

 

5. Choral: Patricia Souza (note via email)

• Madrigal Banquet: November 30^th at Elks
• Patty will need help decorating hall and picking up the poinsettias on November 29 in the afternoon. If anyone is able to help, please let her know. She will send out email to all Madrigal parents too.
• Madrigals will perform at the tree lighting ceremony on Nov. 24. Time has not been confirmed yet.

 

6. Marching Band: Diane Wilson/Steve Conant

• What a fantastic season! Congrats to all!!
• Diane putting together menu for end of year party. Will send details out on email. Will be at VFW, price better than she originally thought. Pizza, maybe parents cook as well, parents to bake desserts, cake, etc.
• We will host breakfast after half-time on Thanksgiving for Dedham band
• Steve: props from Black Swan will remain, maybe use trees again
• MB will visit Coakley Tuesday 11/20

 

7. Director of Fine Arts: Catherine Connor-Moen

• Gearing up for holiday concerts
• Fine Arts Winter “Snowflake” ball – need to determine date, likely in February.
• Holiday Concerts 2018 (did Cathy Moen share Google Calendar with PMA?)
  • Wednesday, December 12^th High School Holiday Concert
  • Thursday, December 13^th 7^th Grade Holiday Concert (includes orchestra, band, and chorus)
  • Friday, December 14^th Brass Choir at Friends of St. Nick honoree event (11:30 AM)
  • Tuesday, December 18^th 8^th Grade Holiday Concert (includes orchestra, band, and chorus)
  • Thursday, December 20^th Madrigals and Celtic Strings will do tour of elementary schools
  • Thursday, January 10^th 6^th grade chorus, CMS honor groups
  • Thursday, January 24^th festival of bands
  • Thursday, January 31 orchestra night
  • Thursday, February 7 Lalapalooza
  • Thursday, February 14 Jazz classic

 

8. Announcement of Town Meeting November 29^th open forum meeting: Ed Ferris

– Need parents and students to show support

– The purpose of this meeting is to gauge support for over-ride, and to explain details of over-ride

– Town has a $5 mil deficit – will mean cuts to music, sports, teachers, police, fire, general services for town

 

9. Quorum: 2018/2019 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

10. NEXT PMA meeting will be a holiday gathering, December 5, 2018 at 7pm at Campbell’s house

Adjourned at 8:30 pm

Minutes respectfully submitted by Amy Doherty Nee

Norwood High School, Library

 

Call to Order:            7:04 pm

 

Welcome by Patrick Marquis, PMA Vice President (Paul Campbell absent)

 

Attendance: Patrick Marquis (VP), Tracey Jones (Treasurer), Ed Ferris (Publicity/Webmaster), Katie McConnaughy (Publicity/Marketing), Diane Wilson (MB Coordinator), Cathy Connor-Moen (Director of Fine Arts), Becca Jackson (Jazz Coordinator), Sarah Jackson (Fine Arts Student Representative), Steve Conant, Kristen Serratore (Ways & Means), Marcia Leonard (Ways & Means), Janice Hall (Ways & Means), Mollie Caravello, Anthony Caravello, Patricia Schick

 

1. Approval of Last Month’s Meeting Minutes: Patrick Marquis

Motion made and seconded to approve the meeting minutes of September 2018:  

Motion approved.

2. Treasurer’s Report: Tracey Jones

Reviewed report of fiscal year balance sheet

• In September we had a lot of success because of our Ways & Means team– Norwood Day & Swag
• We’re $4,000 shy of where we were financially at this time last year
• Awaiting reimbursement for a mellophone and from the town.
• Some very generous donations:
  • Kim Greene and Family – $500 in memory of Mother in Law
  • Terry MacDonald in lieu of birthday gifts- $300 for CMS instrumental music
  • $1,500 from Concerts on the Common Committee
• Tracey will be writing thank you notes and tax receipts for Kim and Terry
• Amy Doherty Nee can write thank you note to Concerts on the Common Committee
• Idea of including picture of marching band in thank you notes (picture will be taken at Norwood Classic)

 

Motion made and seconded to approve treasurer’s report: 

Motion approved.

3. Vice President’s Report: Patrick Marquis

• Nothing to update

 

4. Ways & Means Update: Janice, Kristen, & Marcia

Humble Pie Fundraiser: 282 pies were sold by about 35 students (including 6 from CMS), ~$1,000 is being put into student accounts.

Black Swan Swag Round 2: Will be delivered this week or next week.

Norwood Classic: Ordered generic merchandise to sell at Norwood Classic. Cups with a funny sentence on them were ordered and will be sold as a bundle with 2 tickets for popcorn. Plan on selling snacks (chips, candy, water) at merchandise table in order to cut down long concession stand lines. Will be raffling off a donation of a 1-month membership to the Vanderbilt Club.

Other fundraising ideas: Paint Night, Medium Night (Marcia’s friend is a medium). Locations for Paint Night could include Limey’s, Knights of Columbus, and the VFW. Do they need superintendent approval? Yes before they start advertising, but they can do research until then. Sarah Jackson interested in offering child care during a fundraiser.

Parking Spot Fundraiser: Idea that students could submit a parking spot design, buy paint, and pay $20 in order to paint their parking spot (would be painted over at end of year). Mrs. Moen thinks the superintendent might go for this, especially since the school isn’t quite as new.

Gift Wrapping Fundraiser: Contacted Barnes and Noble (no reply) and Bass Pro Shop (must be 18 to wrap, idea of parents wrapping and kids performing, perhaps?). Will look into toy store Henry Bear Park (Legacy Place), could be good for Tri-M hours.

Combat Archery: Ed is looking into this as a fundraiser, apparently very fun and safe.

Selling Tree Props: Ed suggested we sell the marching band’s tree props next year at Christmastime.

 

 

5. Choral Update: Patricia Souza

• King Richard’s Faire: Madrigals performed at King Richard’s Faire, were told “it was a pleasure having you, we will see you again next year!”
• Norwood Classic: Madrigals will be singing the National Anthem at the Norwood Classic
• Madrigal Banquet: November 30^th at Elks, tickets are $35, Patty has found a caterer that can serve roast beef, potatoes, and vegetables (as well provide as cutlery and “crockery” (dishes) and 2 wait staff) for $20/person (which is a good price). She is looking into hiring more wait staff for the evening.
• Holiday Concerts 2018 (Cathy Moen plans to ‘share’ Google Calendar with PMA)
  • Friday, December 7^th Brass Choir (?)
  • Wednesday, December 12^th High School Holiday Concert
  • Thursday, December 13^th 7^th Grade Holiday Concert (includes orchestra, band, and chorus)
  • Tuesday, December 18^th 8^th Grade Holiday Concert (includes orchestra, band, and chorus)
  • Thursday, December 20^th Madrigals and Celtic Strings will do tour of elementary schools

 

6. Marching Band Classic, 10/21: Steve Conant

• Tracey has all adult volunteer positions filled (!), needs more high school students to host bands
• Will send out assignment sheet for adults and students tomorrow (Thursday, October 11)
• Will be sending out an email on Monday, October 15^th to request chili and apple crisp donations
• We bought a 12oz popcorn machine. Ed is donating 20lbs of popcorn kernels that fell out of their bag when they were shipped to him.
• Mollie will look into buying discounted little popcorn bags from a friend of hers at Restaurant Depot.
• Roche Bros donated $150 gift card, will spend on hotdogs
• Honey Dew Donuts donated hot chocolate and coffee
• Will be doing inventory of drinks to see what we need.
• Mollie will have programs printed through the co-op program at the school she works at.

 

7. Marching Band: Diane Wilson

• Nothing to update

 

 

8. Jazz Update: Becca Jackson

• Wants to look into new venue for Jazz Night, one location “Fallout” is too small
• Will keep looking around

 

9. Publicity and Marketing: Katie McConnaughy

• Norwood Record: Marching Band will be featured in the Norwood Record tomorrow (October 11^th), the Madrigals will have a picture and caption from King Richard’s Faire trip.
• Boston Globe: The Marching Band will be mentioned in The Boston Globe on Sunday, October 21^st.
• Thank You Notes: Katie will be sending thank you notes to the newspapers; will go to Marching Band rehearsal to get kids/staff signatures on cards.
• Dan Busler: Katie will be inviting him to the Norwood Classic
• Instagram: Katie will be creating an Instragram for the Norwood PMA
• Norwood Classic: The reporter from the Norwood Record will be there!

 

10. Director of Fine Arts: Catherine Connor-Moen

• School Start Times: There is discussion about changing the start time of Norwood schools. There is discussion about the effect that changing school start times would have on after school activities.
• Budget cuts: There will be budget cuts, the town is very much in debt.

11. Quorum: 2018/2019 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

12. NEXT PMA MEETING: November 14, 2018 at 7pm in the NHS library

Adjourned at 8:45 pm

Minutes respectfully submitted by Katie McConnaughy (substituting for Amy Doherty Nee)

Norwood High School, Library

 

Call to Order:            7:08 pm

 

Welcome by Paul Campbell, PMA President

 

Attendance: Paul Campbell (President), Patrick Marquis (VP), Tracey Jones (Treasurer), Ed Ferris (Publicity/Webmaster), Katie McConnaughy (Publicity), Amy Doherty Nee (Secretary), Diane Wilson (MB Coordinator), Patricia Souza (Choral Coordinator), Cathy Connor-Moen (Director of Fine Arts), Becca Jackson (Jazz Coordinator), Steve Conant, Kristen Serratore (Ways & Means), Marcia Leonard (Ways & Means), Janice Hall (Ways & Means), Vicky D’Annunzio, Mollie Caravello

 

1. Approval of Last Month’s Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the meeting minutes of June 2018:  

Motion approved.

2. Treasurer’s Report: Tracey Jones

Reviewed balance sheet – noted profits and losses.

• Will put together a comprehensive report for last year and get that out to us.
• Net income is negative – some of what we paid out was actually for last year (MICCA MB classic was paid this year for last year, and also this year’s was paid. Numbers are skewed for that reason. Also, sometimes merch gets paid for in the following year for previous year
• Got check from town for $5,500 for MB coach. Will likely not receive that again.
• This year looks like we subsidize 19% of camp costs vs. 29% in past.
• Still waiting for some band camp payments. Lisa might have some checks.

 

Motion made and seconded to approve treasurer’s report: 

Motion approved.

3. Vice President’s Report: Paul Campbell

Summer concerts: Thank you for all PMA volunteers for summer pops town concert

Sunday/Wednesday concerts were good (popcorn); brought in much more money than in past.

Popcorn machine: Possibly investing in large popcorn machine – would be a $256 investment

 

4. Ways & Means Update: Janice, Kristen, & Marcia

Norwood Day: Sold record breaking amount in merch at Norwood Day of $917.84

Sponsorship: Potential opportunity with Poirier appliances

1. 1. golf cart sponsorship, 2. home show program, 3. insert advertising. Three products that can be billed separately.

Humble Pie fundraiser: Humble pie need order by October 6^th. High school and middle school only. Superintendent needs to know that we are doing fundraiser. Cathy will get his approval.

This fundraiser will go to the student accounts. $4 for each pie and $3 for each apple crisp sold will go back to kids.

MB Classic: we will sell our merch and need generic non-Norwood merch for other bands to buy.

 

 

 

 

5. Choral Update: Patricia Souza

Choral banquet October 8^th King Richard’s Fair

Madrigal banquet November 30^th  at Elks

 

6. Marching Band Classic, 10/21: Steve Conant

Eleven bands have signed up so far, including the UNH band for a performance. Many division-1 small bands. Reg opened up until 2 weeks before show.

Discussed selling drinks and baked goods at the merch table so people don’t have to wait in line at the concessions table. Will keep half of the drink and dessert supply at the merch table.

Maybe we should sell muffins from BJs?

 

K&C Music Donations: Donated xylophone

Other donations over summer – bass, alto sax, etc.

Amy will send thank-you note; Katie will put on social media

 

7. Marching Band: Diane Wilson

Uniforms: need to figure out why there was mold on some uniforms. Dehumidifier was brought in to closet; maybe need to dry-clean some of the bad ones. Would new uniforms be a possibility – maybe Music Drives Us grant?

 

8. Director of Fine Arts: Catherine Connor-Moen

Elementary instrumental reg night: tomorrow (Thursday 9/13) Cleveland 5-8; looking for volunteers

Music camp: successful week, drama students added a lot to camp

Closet: Needs to be cleaned out; seats, paint, clock tower, etc. needs to go. Need space for theater, etc. Need shelving in there.  Need to have everybody in the conversation, i.e. drama, music, art.

Addams Family play: Friday, Saturday, Sunday at NHS

Student Accounts: Cathy will do a handout

By-laws: Need to review our bylaws.

Financial aid: we are getting more and more requests. How might we be able to help with that? Struggling with numbers of kids in music program at the elementary level; kids don’t stick with music.

 

9. Quorum: 2018/2019 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

10. NEXT PMA MEETING: October 10, 2018 at 7pm in the NHS library

Adjourned at 8:40 pm

Minutes respectfully submitted by Amy Doherty Nee

Norwood High School, Library

Call to Order: 7:10 pm

Welcome by Paul Campbell, incoming PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (outgoing Ways & Means), Ed Ferris (Publicity/Webmaster), Katie McConnaughy (Publicity), Amy Doherty Nee (Secretary), Patrick Marquis, Patricia Souza, Cathy Connor-Moen (Director of Fine Arts), Becca Jackson, Sarah Jackson, Steve Conant, Kristen Serratore (Ways & Means), Marcia Leonard (Ways & Means), Janice Hall (Ways & Means), Jaime Lavinder

1. Approval of Last Month’s Meeting Minutes: Amy Doherty Nee
Motion made and seconded to approve the meeting minutes of May 9, 2018:
Motion approved.
2. Treasurer’s Report: Tracey Jones
Reviewed balance sheet – noted profits and losses.
– Paid for renewal insurance; paid for POPs
– Majority of income POPs and Great East
– Event admissions combo of POPs and senior night.
– $3,353 to scholarship fund (about $100 under last year). Merch sales $240 over last year.

Motion made and seconded to approve treasurer’s report of May 2018:
Motion approved.
3. Vice President’s Report: Paul Campbell
Car wash: Made $1,742 – best year ever!
Sunday and Wednesday Concerts on the Common: coming up – we will do popcorn, water, ice cream, etc. We need kids to volunteer.
Cathy Moen: we have 10 extra tickets to 6 flags, we can raffle off at the summer concerts.
Norwood Town POPs night on town common – was traditionally geared toward older crowd. New town manager getting different band, wants to have BBQ, asked if PMA will do the cooking. The town will buy all food and reimburse for gas. We can collect donations. Two hours; July 29th. Need to confirm: access to water, condiments, paper goods, NEED VOLUNTEERS!

4. Ways & Means Update: Kim Beaudet transitioning to Janice, Kristen, & Marcia
Various fundraising ideas:
– Christmas wrapping at Henry Bear’s Park or Barnes and Noble
– Scrip gift card fundraiser
– Friendly’s restaurant night

5. Director of Fine Arts: Catherine Connor-Moen
Nashville music trip: Exploring different fundraising ideas for trip during April vacation 2019. Maybe fundraiser opportunity at the town Pops night?
Humble pie fundraiser maybe?
Music camp: Paperwork is in from many. Cost per student $562, we ask for $400. PMA subsidizes 29% of the total cost of camp per student.
Number of students for camp: 69 students (not sure if that was total? or without additional students); 10 out of 15 drama students have submitted forms.
Spring trivia night: maybe in April?
Ernie Boch fundraiser: Music Drives Us is doing a fundraiser to benefit an unnamed Norwood music outlet. This is the first we have heard of it. Need to determine how it works, and who is the beneficiary of the funds raised? Need to determine if we can benefit.

6. Marching Band: Diane Wilson
Uniforms: Diane will start uniform fittings over the summer.
Cleaning out closet: Closet needs to be fixed – need more hanging space for uniforms. Cathy can buy some shelving. Need to get rid of clock tower. Kids volunteer to clean out. Cathy will take care of it.

7. Publicity: Katie McConnaughy
Brochure & poster: Janice Hall and Becca Jackson have updated our brochure and created a poster for promotion of PMA at events. Finalizing poster and brochure. Cathy submitting edits 6/13.
Banner to be made from poster design.

8. Madrigals: Patricia Souza
Need to secure banquet hall for next year. Will look at Mason lodge; getting contact info from Ed.

9. Quorum: 2017/2018 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

10. NEXT PMA MEETING: September 12, 2018 at 7pm in the NHS library
Adjourned at 8:40 pm
Minutes respectfully submitted by Amy Doherty Nee