Category: Meeting Minutes

Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, President

Attendance: Paul Campbell (President), Patrick Marquis (VP), Tracey Jones (Treasurer), Ed Ferris (Publicity/Webmaster), Katie McConnaughy (Publicity/Marketing), Amy Doherty Nee (Secretary), Diane Wilson (MB Coordinator), Cathy Connor-Moen (Director of Fine Arts), Becca Jackson (Jazz Coordinator), Sarah Jackson (Fine Arts Student Representative), Steve Conant, Kristen Serratore (Ways & Means), Marcia Leonard (Ways & Means), Janice Hall (Ways & Means), Jeanna Ayoub

1. Approval of Last Month’s Meeting Minutes: Paul Campbell

Motion made and seconded to approve the meeting minutes of October 2018:  

Motion approved.

2. Treasurer’s Report: Tracey Jones

Reviewed report of fiscal year balance sheet

• MB Classic and pie fundraiser biggest revenue generators. Approximately $1,000 went into student accounts from pie sales.

Motion made and seconded to approve treasurer’s report: 

Motion approved.

3. Vice President’s Report: Patrick Marquis

• Middle school shows – possibly will ask high school students to help for Tri-M hours.

 

4. Ways & Means: Janice, Kristen, & Marcia

• Holiday bundles for concerts – see dates below
• Buttons were a hit; will continue to offer for sale

Gift Wrapping Fundraiser: Barnes and Noble Dec 8^th or 15^th. Two people wrapping at a time, with donation bucket. Maybe have musicians or madrigals performing as well? Discussed difficulty of space issues for a performance group within store – don’t want to be in back of store.

 

5. Choral: Patricia Souza (note via email)

• Madrigal Banquet: November 30^th at Elks
• Patty will need help decorating hall and picking up the poinsettias on November 29 in the afternoon. If anyone is able to help, please let her know. She will send out email to all Madrigal parents too.
• Madrigals will perform at the tree lighting ceremony on Nov. 24. Time has not been confirmed yet.

 

6. Marching Band: Diane Wilson/Steve Conant

• What a fantastic season! Congrats to all!!
• Diane putting together menu for end of year party. Will send details out on email. Will be at VFW, price better than she originally thought. Pizza, maybe parents cook as well, parents to bake desserts, cake, etc.
• We will host breakfast after half-time on Thanksgiving for Dedham band
• Steve: props from Black Swan will remain, maybe use trees again
• MB will visit Coakley Tuesday 11/20

 

7. Director of Fine Arts: Catherine Connor-Moen

• Gearing up for holiday concerts
• Fine Arts Winter “Snowflake” ball – need to determine date, likely in February.
• Holiday Concerts 2018 (did Cathy Moen share Google Calendar with PMA?)
  • Wednesday, December 12^th High School Holiday Concert
  • Thursday, December 13^th 7^th Grade Holiday Concert (includes orchestra, band, and chorus)
  • Friday, December 14^th Brass Choir at Friends of St. Nick honoree event (11:30 AM)
  • Tuesday, December 18^th 8^th Grade Holiday Concert (includes orchestra, band, and chorus)
  • Thursday, December 20^th Madrigals and Celtic Strings will do tour of elementary schools
  • Thursday, January 10^th 6^th grade chorus, CMS honor groups
  • Thursday, January 24^th festival of bands
  • Thursday, January 31 orchestra night
  • Thursday, February 7 Lalapalooza
  • Thursday, February 14 Jazz classic

 

8. Announcement of Town Meeting November 29^th open forum meeting: Ed Ferris

– Need parents and students to show support

– The purpose of this meeting is to gauge support for over-ride, and to explain details of over-ride

– Town has a $5 mil deficit – will mean cuts to music, sports, teachers, police, fire, general services for town

 

9. Quorum: 2018/2019 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

10. NEXT PMA meeting will be a holiday gathering, December 5, 2018 at 7pm at Campbell’s house

Adjourned at 8:30 pm

Minutes respectfully submitted by Amy Doherty Nee

Norwood High School, Library

 

Call to Order:            7:04 pm

 

Welcome by Patrick Marquis, PMA Vice President (Paul Campbell absent)

 

Attendance: Patrick Marquis (VP), Tracey Jones (Treasurer), Ed Ferris (Publicity/Webmaster), Katie McConnaughy (Publicity/Marketing), Diane Wilson (MB Coordinator), Cathy Connor-Moen (Director of Fine Arts), Becca Jackson (Jazz Coordinator), Sarah Jackson (Fine Arts Student Representative), Steve Conant, Kristen Serratore (Ways & Means), Marcia Leonard (Ways & Means), Janice Hall (Ways & Means), Mollie Caravello, Anthony Caravello, Patricia Schick

 

1. Approval of Last Month’s Meeting Minutes: Patrick Marquis

Motion made and seconded to approve the meeting minutes of September 2018:  

Motion approved.

2. Treasurer’s Report: Tracey Jones

Reviewed report of fiscal year balance sheet

• In September we had a lot of success because of our Ways & Means team– Norwood Day & Swag
• We’re $4,000 shy of where we were financially at this time last year
• Awaiting reimbursement for a mellophone and from the town.
• Some very generous donations:
  • Kim Greene and Family – $500 in memory of Mother in Law
  • Terry MacDonald in lieu of birthday gifts- $300 for CMS instrumental music
  • $1,500 from Concerts on the Common Committee
• Tracey will be writing thank you notes and tax receipts for Kim and Terry
• Amy Doherty Nee can write thank you note to Concerts on the Common Committee
• Idea of including picture of marching band in thank you notes (picture will be taken at Norwood Classic)

 

Motion made and seconded to approve treasurer’s report: 

Motion approved.

3. Vice President’s Report: Patrick Marquis

• Nothing to update

 

4. Ways & Means Update: Janice, Kristen, & Marcia

Humble Pie Fundraiser: 282 pies were sold by about 35 students (including 6 from CMS), ~$1,000 is being put into student accounts.

Black Swan Swag Round 2: Will be delivered this week or next week.

Norwood Classic: Ordered generic merchandise to sell at Norwood Classic. Cups with a funny sentence on them were ordered and will be sold as a bundle with 2 tickets for popcorn. Plan on selling snacks (chips, candy, water) at merchandise table in order to cut down long concession stand lines. Will be raffling off a donation of a 1-month membership to the Vanderbilt Club.

Other fundraising ideas: Paint Night, Medium Night (Marcia’s friend is a medium). Locations for Paint Night could include Limey’s, Knights of Columbus, and the VFW. Do they need superintendent approval? Yes before they start advertising, but they can do research until then. Sarah Jackson interested in offering child care during a fundraiser.

Parking Spot Fundraiser: Idea that students could submit a parking spot design, buy paint, and pay $20 in order to paint their parking spot (would be painted over at end of year). Mrs. Moen thinks the superintendent might go for this, especially since the school isn’t quite as new.

Gift Wrapping Fundraiser: Contacted Barnes and Noble (no reply) and Bass Pro Shop (must be 18 to wrap, idea of parents wrapping and kids performing, perhaps?). Will look into toy store Henry Bear Park (Legacy Place), could be good for Tri-M hours.

Combat Archery: Ed is looking into this as a fundraiser, apparently very fun and safe.

Selling Tree Props: Ed suggested we sell the marching band’s tree props next year at Christmastime.

 

 

5. Choral Update: Patricia Souza

• King Richard’s Faire: Madrigals performed at King Richard’s Faire, were told “it was a pleasure having you, we will see you again next year!”
• Norwood Classic: Madrigals will be singing the National Anthem at the Norwood Classic
• Madrigal Banquet: November 30^th at Elks, tickets are $35, Patty has found a caterer that can serve roast beef, potatoes, and vegetables (as well provide as cutlery and “crockery” (dishes) and 2 wait staff) for $20/person (which is a good price). She is looking into hiring more wait staff for the evening.
• Holiday Concerts 2018 (Cathy Moen plans to ‘share’ Google Calendar with PMA)
  • Friday, December 7^th Brass Choir (?)
  • Wednesday, December 12^th High School Holiday Concert
  • Thursday, December 13^th 7^th Grade Holiday Concert (includes orchestra, band, and chorus)
  • Tuesday, December 18^th 8^th Grade Holiday Concert (includes orchestra, band, and chorus)
  • Thursday, December 20^th Madrigals and Celtic Strings will do tour of elementary schools

 

6. Marching Band Classic, 10/21: Steve Conant

• Tracey has all adult volunteer positions filled (!), needs more high school students to host bands
• Will send out assignment sheet for adults and students tomorrow (Thursday, October 11)
• Will be sending out an email on Monday, October 15^th to request chili and apple crisp donations
• We bought a 12oz popcorn machine. Ed is donating 20lbs of popcorn kernels that fell out of their bag when they were shipped to him.
• Mollie will look into buying discounted little popcorn bags from a friend of hers at Restaurant Depot.
• Roche Bros donated $150 gift card, will spend on hotdogs
• Honey Dew Donuts donated hot chocolate and coffee
• Will be doing inventory of drinks to see what we need.
• Mollie will have programs printed through the co-op program at the school she works at.

 

7. Marching Band: Diane Wilson

• Nothing to update

 

 

8. Jazz Update: Becca Jackson

• Wants to look into new venue for Jazz Night, one location “Fallout” is too small
• Will keep looking around

 

9. Publicity and Marketing: Katie McConnaughy

• Norwood Record: Marching Band will be featured in the Norwood Record tomorrow (October 11^th), the Madrigals will have a picture and caption from King Richard’s Faire trip.
• Boston Globe: The Marching Band will be mentioned in The Boston Globe on Sunday, October 21^st.
• Thank You Notes: Katie will be sending thank you notes to the newspapers; will go to Marching Band rehearsal to get kids/staff signatures on cards.
• Dan Busler: Katie will be inviting him to the Norwood Classic
• Instagram: Katie will be creating an Instragram for the Norwood PMA
• Norwood Classic: The reporter from the Norwood Record will be there!

 

10. Director of Fine Arts: Catherine Connor-Moen

• School Start Times: There is discussion about changing the start time of Norwood schools. There is discussion about the effect that changing school start times would have on after school activities.
• Budget cuts: There will be budget cuts, the town is very much in debt.

11. Quorum: 2018/2019 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

12. NEXT PMA MEETING: November 14, 2018 at 7pm in the NHS library

Adjourned at 8:45 pm

Minutes respectfully submitted by Katie McConnaughy (substituting for Amy Doherty Nee)

Norwood High School, Library

 

Call to Order:            7:08 pm

 

Welcome by Paul Campbell, PMA President

 

Attendance: Paul Campbell (President), Patrick Marquis (VP), Tracey Jones (Treasurer), Ed Ferris (Publicity/Webmaster), Katie McConnaughy (Publicity), Amy Doherty Nee (Secretary), Diane Wilson (MB Coordinator), Patricia Souza (Choral Coordinator), Cathy Connor-Moen (Director of Fine Arts), Becca Jackson (Jazz Coordinator), Steve Conant, Kristen Serratore (Ways & Means), Marcia Leonard (Ways & Means), Janice Hall (Ways & Means), Vicky D’Annunzio, Mollie Caravello

 

1. Approval of Last Month’s Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the meeting minutes of June 2018:  

Motion approved.

2. Treasurer’s Report: Tracey Jones

Reviewed balance sheet – noted profits and losses.

• Will put together a comprehensive report for last year and get that out to us.
• Net income is negative – some of what we paid out was actually for last year (MICCA MB classic was paid this year for last year, and also this year’s was paid. Numbers are skewed for that reason. Also, sometimes merch gets paid for in the following year for previous year
• Got check from town for $5,500 for MB coach. Will likely not receive that again.
• This year looks like we subsidize 19% of camp costs vs. 29% in past.
• Still waiting for some band camp payments. Lisa might have some checks.

 

Motion made and seconded to approve treasurer’s report: 

Motion approved.

3. Vice President’s Report: Paul Campbell

Summer concerts: Thank you for all PMA volunteers for summer pops town concert

Sunday/Wednesday concerts were good (popcorn); brought in much more money than in past.

Popcorn machine: Possibly investing in large popcorn machine – would be a $256 investment

 

4. Ways & Means Update: Janice, Kristen, & Marcia

Norwood Day: Sold record breaking amount in merch at Norwood Day of $917.84

Sponsorship: Potential opportunity with Poirier appliances

1. 1. golf cart sponsorship, 2. home show program, 3. insert advertising. Three products that can be billed separately.

Humble Pie fundraiser: Humble pie need order by October 6^th. High school and middle school only. Superintendent needs to know that we are doing fundraiser. Cathy will get his approval.

This fundraiser will go to the student accounts. $4 for each pie and $3 for each apple crisp sold will go back to kids.

MB Classic: we will sell our merch and need generic non-Norwood merch for other bands to buy.

 

 

 

 

5. Choral Update: Patricia Souza

Choral banquet October 8^th King Richard’s Fair

Madrigal banquet November 30^th  at Elks

 

6. Marching Band Classic, 10/21: Steve Conant

Eleven bands have signed up so far, including the UNH band for a performance. Many division-1 small bands. Reg opened up until 2 weeks before show.

Discussed selling drinks and baked goods at the merch table so people don’t have to wait in line at the concessions table. Will keep half of the drink and dessert supply at the merch table.

Maybe we should sell muffins from BJs?

 

K&C Music Donations: Donated xylophone

Other donations over summer – bass, alto sax, etc.

Amy will send thank-you note; Katie will put on social media

 

7. Marching Band: Diane Wilson

Uniforms: need to figure out why there was mold on some uniforms. Dehumidifier was brought in to closet; maybe need to dry-clean some of the bad ones. Would new uniforms be a possibility – maybe Music Drives Us grant?

 

8. Director of Fine Arts: Catherine Connor-Moen

Elementary instrumental reg night: tomorrow (Thursday 9/13) Cleveland 5-8; looking for volunteers

Music camp: successful week, drama students added a lot to camp

Closet: Needs to be cleaned out; seats, paint, clock tower, etc. needs to go. Need space for theater, etc. Need shelving in there.  Need to have everybody in the conversation, i.e. drama, music, art.

Addams Family play: Friday, Saturday, Sunday at NHS

Student Accounts: Cathy will do a handout

By-laws: Need to review our bylaws.

Financial aid: we are getting more and more requests. How might we be able to help with that? Struggling with numbers of kids in music program at the elementary level; kids don’t stick with music.

 

9. Quorum: 2018/2019 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

10. NEXT PMA MEETING: October 10, 2018 at 7pm in the NHS library

Adjourned at 8:40 pm

Minutes respectfully submitted by Amy Doherty Nee

Norwood High School, Library

Call to Order: 7:10 pm

Welcome by Paul Campbell, incoming PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (outgoing Ways & Means), Ed Ferris (Publicity/Webmaster), Katie McConnaughy (Publicity), Amy Doherty Nee (Secretary), Patrick Marquis, Patricia Souza, Cathy Connor-Moen (Director of Fine Arts), Becca Jackson, Sarah Jackson, Steve Conant, Kristen Serratore (Ways & Means), Marcia Leonard (Ways & Means), Janice Hall (Ways & Means), Jaime Lavinder

1. Approval of Last Month’s Meeting Minutes: Amy Doherty Nee
Motion made and seconded to approve the meeting minutes of May 9, 2018:
Motion approved.
2. Treasurer’s Report: Tracey Jones
Reviewed balance sheet – noted profits and losses.
– Paid for renewal insurance; paid for POPs
– Majority of income POPs and Great East
– Event admissions combo of POPs and senior night.
– $3,353 to scholarship fund (about $100 under last year). Merch sales $240 over last year.

Motion made and seconded to approve treasurer’s report of May 2018:
Motion approved.
3. Vice President’s Report: Paul Campbell
Car wash: Made $1,742 – best year ever!
Sunday and Wednesday Concerts on the Common: coming up – we will do popcorn, water, ice cream, etc. We need kids to volunteer.
Cathy Moen: we have 10 extra tickets to 6 flags, we can raffle off at the summer concerts.
Norwood Town POPs night on town common – was traditionally geared toward older crowd. New town manager getting different band, wants to have BBQ, asked if PMA will do the cooking. The town will buy all food and reimburse for gas. We can collect donations. Two hours; July 29th. Need to confirm: access to water, condiments, paper goods, NEED VOLUNTEERS!

4. Ways & Means Update: Kim Beaudet transitioning to Janice, Kristen, & Marcia
Various fundraising ideas:
– Christmas wrapping at Henry Bear’s Park or Barnes and Noble
– Scrip gift card fundraiser
– Friendly’s restaurant night

5. Director of Fine Arts: Catherine Connor-Moen
Nashville music trip: Exploring different fundraising ideas for trip during April vacation 2019. Maybe fundraiser opportunity at the town Pops night?
Humble pie fundraiser maybe?
Music camp: Paperwork is in from many. Cost per student $562, we ask for $400. PMA subsidizes 29% of the total cost of camp per student.
Number of students for camp: 69 students (not sure if that was total? or without additional students); 10 out of 15 drama students have submitted forms.
Spring trivia night: maybe in April?
Ernie Boch fundraiser: Music Drives Us is doing a fundraiser to benefit an unnamed Norwood music outlet. This is the first we have heard of it. Need to determine how it works, and who is the beneficiary of the funds raised? Need to determine if we can benefit.

6. Marching Band: Diane Wilson
Uniforms: Diane will start uniform fittings over the summer.
Cleaning out closet: Closet needs to be fixed – need more hanging space for uniforms. Cathy can buy some shelving. Need to get rid of clock tower. Kids volunteer to clean out. Cathy will take care of it.

7. Publicity: Katie McConnaughy
Brochure & poster: Janice Hall and Becca Jackson have updated our brochure and created a poster for promotion of PMA at events. Finalizing poster and brochure. Cathy submitting edits 6/13.
Banner to be made from poster design.

8. Madrigals: Patricia Souza
Need to secure banquet hall for next year. Will look at Mason lodge; getting contact info from Ed.

9. Quorum: 2017/2018 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

10. NEXT PMA MEETING: September 12, 2018 at 7pm in the NHS library
Adjourned at 8:40 pm
Minutes respectfully submitted by Amy Doherty Nee

Norwood High School, Library

Call to Order:            7:10 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Ed Ferris (Publicity/Webmaster), Katie McConnaughy (Publicity), Amy Doherty Nee (Secretary), Patrick Marquis, Patricia Souza, Stacey Lane, Cathy Moen, Becca Jackson, Sarah Jackson, Steve Conant

1. Approval of Last Month’s Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the meeting minutes of April 11, 2018:  

Motion approved

2. Treasurer’s Report: Tracey Jones

Reviewed balance sheet – noted profits and loss.

 

Scholarship discussion – can we do a partial scholarship? Potential recipients will need all to apply and prove that they need scholarship.

 

Motion made and seconded to approve treasurer’s report of April 2018: 

Motion approved.

3. Vice President’s Report: Paul Campbell

POPS: selling merchandise

We need food – water, candy, chips; Ed will go to BJs.

Need parents to bring coolers & ice; will set up in afternoon after 12:30

Car wash: This Saturday, 5/12.

PMA Board members for next year: Still need to fill Ways & Means position; maybe it should be a committee of several people.

Cathy will make an announcement at POPs night.

Concerts on the Common: POPs night – was traditionally geared toward older crowd. New town manager getting different band, wants to have BBQ, asked if PMA will do the cooking. We have to bring grills. The town will buy all food and reimburse for gas. Donation jars. Two hours; July 29^th.

Senior awards banquet: info sent.

4. Ways & Means Update: Kim Beaudet

Merch sales:  beach towels available for sale.

Fundraisers: Two car wash dates coming up (5/12 – choral & instrumental; 6/9 – marching band); any child can participate in any car wash.

Kids will sign up when they get there. If raining, will cancel Saturday 5/12.

Scrip fundraiser will get going.

 

5. Director of Fine Arts Update: Catherine Connor-Moen

Table for POPs: CCM securing tables for whoever needs one

Marching band bus: she has invoice; needs to reimburse us

Music Camp: Paperwork is ready. Maybe advanced acting students will come (approx. 10-12 kids).

Need to figure out if costs work, if bus capacity for them. Regardless, we want to invite them.

Nashville: idea of trip has been approved. Time for fundraising for trip during April vacation 2019.

Bottle return fundraiser idea: Can we do that? Does it require too much work?

We should collect cans at our events when we sell soda.

Scholarships: amounts not available yet. Seven applicants. Two will be announced at POPs night.

 

6. Marching Band Update: Steve Conant

Rehearsal for Memorial Day parade: first marching band rehearsal next week, Thursday 5/17, 6-8 pm.

 

7. Publicity: Katie McConnaughy (& Becca)

Photographer: Dan Busler has agreed to photograph event at POPs; no charge; we will display some promo/advertising for him at event.

Brochure & Poster: Janice Hall and Becca Jackson have updated our brochure and created a poster for promotion of PMA at events. Still needs to be finalized; need other middle school pictures. Will revise and submit to Cathy for final approval.

 

8. Quorum: 2017/2018 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

8. NEXT PMA MEETING: June 13th at 7pm in the NHS library

Adjourned at 8:40 pm

Minutes respectfully submitted by Amy Doherty Nee

Norwood High School, Library

Call to Order:            7:15 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Ed Ferris (Publicity/Webmaster), Amy Doherty Nee (Secretary), Patrick Marquis, Patricia Souza, Stacey Lane, Cathy Moen, Becca Jackson, Sarah Jackson, Katie McConnaughy, Janice Hall

1. Approval of Last Month’s Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the meeting minutes of March 12, 2018:  

Motion approved

2. Treasurer’s Report: Tracey Jones

Reviewed balance sheet – noted profits and loss. Jazz night cost us – we didn’t bring in as much as we paid out for facility & professional musicians. Maybe change jazz show next year so that we profit or at least break even?

MICCA choral was a success.

Upcoming events: POPs Friday May 11th

Senior night May 24^th – Awards, etc.

Motion made and seconded to approve treasurer’s report of March 2018: 

Motion approved.

3. Vice President’s Report: Paul Campbell

Reviewed ballots for PMA positions for next year.

Motion made to approve positions:

President: Paul Campbell; VP: Patrick Marquis; Secretary: Amy Doherty-Nee; Treasurer: Tracey Jones; Ways & Means: Sheri McLeish (to be finalized); Marching band classic: Tracey Jones; Database & Publicity: Ed Ferris & Katie McConnaughy; Music Camp: Patricia Souza & Lisa Silletti; Performance Coord (instrumental): Paul Campbell; Coral coordinator: Patricia Souza; Jazz coordinator: Becca Jackson; Marching band coordinator: Diane Wilson; Guard coordinator: Amy Campbell; MICCA Choral coordinator: Patricia Souza

 

Motion approved.

4. Jazz Update: Becca Jackson

Becca sending letter to jazz parents, thanking them for classic, MAJE, asking for info about jazz night – would they spend more money for food? How much are you willing to pay for jazz night?

What would hall cost if we purchased food?

(This year: cost $1,000 for room; $1,200 for musicians)

We will possibly have jazz choir next year – more variety means more parents involved.

Will look at other possible venues.

 

5. Choral Update: Patricia Souza

MICCA was a success. We need two people to run it in future. Need someone for back and front.

 

6. Ways & Means Update: Kim Beaudet

Merch sales:  pop sockets, water bottles, beach towels to sell at spring concerts. Sell merch at all town elementary concert – May 23^rd.

Fundraisers: Got approval for two car wash dates coming up (5/12 – choral & instrumental; 6/9 – marching band); any child can participate in any car wash.

Kids will sign up when they get there.

 

7. Director of Fine Arts Update: Catherine Connor-Moen

Marching band trucks: need to get receipts (for things such as gas, U-Haul)

Coins for Camp: the effort raised $1,241.81 (not all collected yet). Not as many kids as we hoped or wished participated.

Scholarships: Two people contacted, if not responsive will go back to possible names.

Ernie Boch visit: Ernie Boch visited, and it was great concert. We purchased variety of instruments with the grant money as detailed in past month’s minutes.

Fine Arts Festival: Saturday, April 28, 2018

Nashville: idea of trip has been approved. Time for fundraising for trip April 2019. Maybe thinking of using FundFineArts fundraising opportunity, like a “Gofundme” where people can donate.

 

8. Marching Band Update: Diane Wilson/Cathy Moen

Steve set date of marching band kick-off meeting April 24^th at the Coakley middle school.

 

9. Quorum: 2017/2018 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

10. NEXT PMA MEETING: May 9th at 7pm in the NHS library

Adjourned at 8:58 pm

Minutes respectfully submitted by Amy Doherty Nee

Call to Order:            7:10 pm

 

Welcome by Diane Wilson, PMA President

Attendance: Dr. Thomson (Norwood school Superintendent), Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Ed Ferris (Publicity/Webmaster), Amy Doherty Nee (Secretary), Patrick Marquis, Patricia Souza, Stacey Lane, Cathy Moen, Becca Jackson, Katie McConnaughy, Lisa Silletti

 

1. Approval of Last Month’s Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the meeting minutes of February 12, 2018:  

Motion approved

2. Treasurer’s Report: Tracey Jones

Reviewed balance sheet – noted that PMA investment down a little due to market fluctuations.

Motion made and seconded to approve treasurer’s report of February 2018: 

Motion approved

3. Vice President’s Report: Paul Campbell

Distributed ballots for PMA positions – most filled out and returned at the meeting.

 

4. Jazz Update: Becca Jackson

MAJE: MAJE Southeast Festival makeup date for Tuesday (3/13) has been cancelled due to snow. Resched – they will likely allow our district to compete at state on Sunday. Start and end times TBD.

Volunteers: discussed difficulty in getting kids to volunteer – possibility of making it a service piece of Tri-M honor society

 

5. MICCA Choral Update: Patricia Souza

Dates: Friday-Sunday March 23-25

Choral portion is hosted at NHS. (Instrumental portion not hosted by NHS.) Cathy Moen reviewed logistics; Patricia Souza reviewed volunteer and concession needs.

 

6. Ways & Means Update: Kim Beaudet

Merch sales:  new t-shirts, joggers, pop sockets, etc. to sell at spring concerts.

Fundraisers: Got approval for two car wash dates coming up (5/12 – choral & instrumental; 6/9 – marching band); any child can participate in any car wash.

 

7. Director of Fine Arts Update: Catherine Connor-Moen

Music drives us event: Purchased plastic pBones for little kids; middle school has electric piano, snare drum, concert bells, violas, cellos, bows, etc.

Can only apply once every three years to this grant.

Ernie Boch visit: Ernie Boch will be at NHS April 4^th 1:00; PMA welcome to attend for photo op

Coins for Camp: going well; kids carrying around containers; jars at concerts

MICCA preview concert – the 3/13 instrumental concert rescheduled for Tuesday 3/20? Steve Conant will communicate that information.

 

8. Marching Band Update: Diane Wilson/Cathy Moen

Date of marching band kick-off meeting yet to be determined.

School budget yet to be determined, marching band expensive, want to wait to see what budget looks like.

 

9. Quorum: 2017/2018 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

10. NEXT PMA MEETING: Wednesday, April 11 at 7pm in the NHS library

Adjourned at 8:28 pm

Minutes respectfully submitted by Amy Doherty Nee

 

Norwood High School, Library

 

Call to Order:            7:05 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Ed Ferris (Publicity/Webmaster), Amy Doherty Nee (Secretary), Patrick Marquis, Patricia Souza, Stacey Lane, Cathy Moen, Becca Jackson, Sarah Jackson, Katie McConnaughy

 

1. Approval of January Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the meeting minutes of January 10, 2018:  

Motion approved

2. Treasurer’s Report: Tracey Jones

Discussed all groups to fund semi-formal Fine Arts dance.

Reviewed balance sheet – made scholarship payout.

 

Motion made and seconded to approve treasurer’s report of January 2018: 

Motion approved

3. Vice President: Paul Campbell

Fine Arts dance was a success!

 

4. Jazz Coordinator: Becca Jackson

Jazz Classic: All set with staffing; Tracey ordered pizza. Concessions in cafeteria; enough water donated.

Next year make the ticket price higher – it’s $6 now, which is an odd price.

Tracey will give Becca 2 cash boxes.

Discussed selling flowers at door, since it’s Valentine’s Day.

Kim will get flowers.

Coming up: MAJE on March 18

 

5. Ways & Means: Kim Beaudet

Merch sales:  Kim ordered more fleece, vests, t-shirts. Not placing big order, will get new items, e.g., summer beach towels, gloves. Need pencils for spring concerts, maybe new flannel pants, tank tops, shorts maybe?

Fundraisers: Two car washes coming up (5/12 & 6/9)

Other idea – McDonalds on Rt 1 (new restaurant) any dollars spent during specified hours (can be breakfast, noon, or night) we get a portion.

Discussed possibility of having McDonalds fundraiser on same day as one of the car washes.

 

6. Marching Band: Diane Wilson

Music Camp 2018: almost time for the forms to be made.

What is date of marching band kick-off meeting? Cathy will ask Steve – maybe schedule week before April vacation.

 

7. Director of Fine Arts: Catherine Connor-Moen

Can we think of possible fundraiser for music camp financial aid?

Nixed idea of kids collecting money in cans in front of businesses.

Approach businesses asking if they would sponsor a student. Request alumni donations, possibly request current parents to donate a little more.

Set it up as a PMA scholarship fund.

Scholarship for lessons

Coin collection – March is Music in our Schools Month

“Coins for Camp” start on Wednesday at Jazz Classic. Sarah Jackson will coordinate with CCM on getting it out to students

 

Receipt for tablecloths for Madrigal dinner; gave to Tracey

 

First Tri-M honor society induction last week; went well. Do we purchase tassels? They might have been purchased already.

 

Jazz night – early April – don’t have firm date yet – at Sheraton 4 Points

 

8. Choral Update: Patricia Souza

MICCA choral weekend = March 23, 24, 25

MAJE = March 18

Tracey will get hot dog roller; ask Honeydew to donate coffee

 

9. Quorum: 2017/2018 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

10. NEXT PMA MEETING: Monday, March 12 at 7pm in the NHS library

Adjourned at 8:32 pm

Minutes respectfully submitted by Amy Doherty Nee

 

 

Norwood High School, Library

Call to Order:            7:20 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Amy Doherty Nee (Secretary), Ed Ferris (Publicity/Webmaster), Steve Conant, Patrick Marquis, Patricia Souza, Stacey Lane, Cathy Moen

1. Approval of June Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the meeting minutes of October 11, 2017:  

Motion approved

2. School Committee Conant, Ms. Moen, some senior members of the band, et al attended the school committee meeting to be recognized for the marching band’s championship season.
3. Treasurer’s Report: Tracey Jones

Balance sheet review/Marching Band Classic review: Classic net income for October nearly $6K. Concessions were up, but gate was not up as much as expected (not as many parents came). Excess programs purchased; maybe next year cut back on programs. Ordered 750 programs, maybe next year print 600. Maybe save about $100.

Notes for next year MB Classic: Next year make sure nothing else going on at school that day. Indian dance festival interfered with parking, etc. Whoever is in charge of booking at H.S. needs to book the whole school next year, not just the field.

Motion made and seconded to approve treasurer’s report of October 2017: 

Motion approved

4. Ways & Means: Kim Beaudet

Buttons were good merch sellers. We sold a lot of stuff we bought last year at the MB Classic, and the profit is in this year. We have new hats which will last into future. Profit margin is not great for hoodies; fleece is good, pajama pants are good sellers, smaller items are good profit-makers (keychains, pencils, socks). When time to re-order, don’t order new sweatshirts, order more hats.

Upcoming shows: Do we want to set up merch table at elementary shows?

Madrigal banquet (Dec 1), HS concert (Dec 13), middle school concerts (Dec 14 & Dec 19), 6^th grade Jan 11), orchestra (Jan 18) – all dates are on shared Google calendar.

Scrip fundraising: need to move quickly to see if we can start to capture holiday shopping. Kim will contact. (Post script note: Ed sent an email about Scrip to all to review, 11/9/17.)

Amazon smile: Amy will make flyer to promote; Ed will distribute to music students’ parent list (after we get the opt-outs).

5. Vice President: Paul Campbell

Revisited item from last month –

Venue (Sharaton) alternative: Becca Jackson inquired about holding jazz night at the Norwood theater. She heard back and they said: Our rentals are usually booked 10-12 months in advance, although we may sometimes have a weekday/night available.  The rental process generally goes through several steps.  First we request the dates, times, and technical needs required by our customers.  If a date is selected/available we do a cost estimate to see if it fits within their budgets.  If so we then drill down to the specifics for a contract agreement.  Our rentals range between $3,500 – $7,500. 

Based on their response, the theater is not an option for our event. Perhaps Amy C. can check out a rumor that St. Catherine’s performs their plays there, and see if there can be a deal made for school event for us.

6. Marching Band: Diane Wilson

Season over; what a great season!

Promotion: How do we get school and non-music kids to understand marching band success.

Maybe display our trophies more prominently?

Schedule: Talked to Steve about setting dates by Jan 1, so we can make sure things are not double booked.

Traffic for MB Classic: Next year make sure NO traffic around back. Block off the exit, and make two lanes back by drop off area. Ed & Pat put together a traffic plan and put in folder for next year.

7. Director of Fine Arts: Catherine Connor-Moen

Talked about support from school committee and town in general. Diane will write letter to Norwood Record thanking them for support.

10K Grant from E. Boch: Buying electric piano, two drums, 10 plastic trombones for elementary, concert bells for middle school, and other instruments.

8. Choral Update: Patricia Souza

Food for Madrigal banquet, quotes from Brazilian Mina’s restaurant (price they quoted does not incl server), Off the Vine catering ($26 pp) much more expensive.

We had about 15 tables last year; also ordering poinsettias.

9. Publicity: Ed Ferris

Photos: Need to get pictures of events – of choral events, etc. anything with good clarity; preferably               prior to events so he can promote.

10. CMS Instrumental: Patrick Marquis

Discussed the need for instrumental CMS parents needs list of names to email.

11. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.
12. NEXT PMA MEETING: MONDAY December 11, 2017 at 7pm in the NHS library

Adjournment at 8:55 pm

Minutes respectfully submitted by Amy Doherty Nee

• Remind people that December’s meeting will be on Monday 12/11, instead of Wednesday due to concert.

 

Call to Order:            7:05 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Amy Doherty Nee (Secretary), Ed Ferris (Publicity/Webmaster), Cathy Moen, Stacey Lane, Janice Hall, Steve Conant, Patrick Marquis, Becca Jackson, Patricia Souza

 

1. Approval of June Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the Minutes of September 13, 2017:  Motion approved

2. Treasurer’s Report: Tracey Jones

Foxboro donation: Norwood PMA made donation for composition to honor retired Steve Massey.

Fidelity annuity has been reinvested.

MB Classic: Paid out $2,500.

Merch sales: Yielded $700 in merch sales over summer concerts. Made $527 in merch sales at Norwood day and mattress sale day combined.

Mattress fundraiser: Mattress sale yielded $2,135 ($300 of which goes to student accounts). 20 mattresses were sold. Discussed moving the date of next planned mattress fundraiser to the Spring of 2019.

 

Motion made and seconded to approve treasurer’s report of September 13, 2017:  Motion approved

3. Vice President: Paul Campbell

Dates for upcoming events: Snowflake/Fine Arts ball (January 26), Jazz night (4/25, 4/26 or 5/1), Senior night (May 24).

Keep in mind other dates so that there won’t be conflict: POPs=5/11; Fine Arts Festival=4/28; Recitals for seniors= 5/16.

Venue (Sharaton) alternative: Norwood Theater for jazz night? Becca Jackson will inquire.

Marching Band Classic: Need more students to volunteer. Roche Bros donated $150 gift card which will be used for hot dogs & rolls. Tracey will put call out to parents to donate soda. Paul asked C. Moen to ask school to move dumpster prior to MB classic.

4. Choral Update: Patricia Souza

King Richards Fair was a success. Picked menu for OCC for madrigal banquet.

 

5. Publicity: Ed Ferris

Recruitment: Discussed getting parents of younger students to become involved in PMA by inviting                        middle school and elementary parents to our meetings.

1. Moen discussed involving teachers, asking what they need from PMA and vice versa. Goal is improved communication with teachers.

Discussed possibility of “PMA on the road” starting with middle school, having our meetings at different schools to get those parents involved. Discussed getting on PTO agenda.

 

6. Director of Fine Arts: Catherine Connor-Moen

MICCA: C. Moen will ask what roles are needed – concession, judges room. Will ask about binder 3/23, 3/24, 3/25?

Holiday parade:  Town asked if PMA would sell hot chocolate at town common after parade. Town will get donation of hot chocolate, will pay us to man the table. How much is worth our time?

We can also sell merch – especially ornaments – at the common after parade.

Gift cards for fundraising: Will pick up in November meeting.

 

7. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

8. NEXT PMA MEETING: November 8, 2017 at 7pm in the NHS library

Adjournment at 8:30 pm

Minutes respectfully submitted by Amy Doherty Nee

• Of note to follow up at next meeting: fundraising gift cards (“Scrip”), World cultural tours cards mentioned by Cathy.