PMA Meeting Minutes – June 13, 2018

Norwood High School, Library

Call to Order: 7:10 pm

Welcome by Paul Campbell, incoming PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (outgoing Ways & Means), Ed Ferris (Publicity/Webmaster), Katie McConnaughy (Publicity), Amy Doherty Nee (Secretary), Patrick Marquis, Patricia Souza, Cathy Connor-Moen (Director of Fine Arts), Becca Jackson, Sarah Jackson, Steve Conant, Kristen Serratore (Ways & Means), Marcia Leonard (Ways & Means), Janice Hall (Ways & Means), Jaime Lavinder

1. Approval of Last Month’s Meeting Minutes: Amy Doherty Nee
Motion made and seconded to approve the meeting minutes of May 9, 2018:
Motion approved.
2. Treasurer’s Report: Tracey Jones
Reviewed balance sheet – noted profits and losses.
– Paid for renewal insurance; paid for POPs
– Majority of income POPs and Great East
– Event admissions combo of POPs and senior night.
– $3,353 to scholarship fund (about $100 under last year). Merch sales $240 over last year.

Motion made and seconded to approve treasurer’s report of May 2018:
Motion approved.
3. Vice President’s Report: Paul Campbell
Car wash: Made $1,742 – best year ever!
Sunday and Wednesday Concerts on the Common: coming up – we will do popcorn, water, ice cream, etc. We need kids to volunteer.
Cathy Moen: we have 10 extra tickets to 6 flags, we can raffle off at the summer concerts.
Norwood Town POPs night on town common – was traditionally geared toward older crowd. New town manager getting different band, wants to have BBQ, asked if PMA will do the cooking. The town will buy all food and reimburse for gas. We can collect donations. Two hours; July 29th. Need to confirm: access to water, condiments, paper goods, NEED VOLUNTEERS!

4. Ways & Means Update: Kim Beaudet transitioning to Janice, Kristen, & Marcia
Various fundraising ideas:
– Christmas wrapping at Henry Bear’s Park or Barnes and Noble
– Scrip gift card fundraiser
– Friendly’s restaurant night

5. Director of Fine Arts: Catherine Connor-Moen
Nashville music trip: Exploring different fundraising ideas for trip during April vacation 2019. Maybe fundraiser opportunity at the town Pops night?
Humble pie fundraiser maybe?
Music camp: Paperwork is in from many. Cost per student $562, we ask for $400. PMA subsidizes 29% of the total cost of camp per student.
Number of students for camp: 69 students (not sure if that was total? or without additional students); 10 out of 15 drama students have submitted forms.
Spring trivia night: maybe in April?
Ernie Boch fundraiser: Music Drives Us is doing a fundraiser to benefit an unnamed Norwood music outlet. This is the first we have heard of it. Need to determine how it works, and who is the beneficiary of the funds raised? Need to determine if we can benefit.

6. Marching Band: Diane Wilson
Uniforms: Diane will start uniform fittings over the summer.
Cleaning out closet: Closet needs to be fixed – need more hanging space for uniforms. Cathy can buy some shelving. Need to get rid of clock tower. Kids volunteer to clean out. Cathy will take care of it.

7. Publicity: Katie McConnaughy
Brochure & poster: Janice Hall and Becca Jackson have updated our brochure and created a poster for promotion of PMA at events. Finalizing poster and brochure. Cathy submitting edits 6/13.
Banner to be made from poster design.

8. Madrigals: Patricia Souza
Need to secure banquet hall for next year. Will look at Mason lodge; getting contact info from Ed.

9. Quorum: 2017/2018 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

10. NEXT PMA MEETING: September 12, 2018 at 7pm in the NHS library
Adjourned at 8:40 pm
Minutes respectfully submitted by Amy Doherty Nee

PMA Meeting Minutes – May 9, 2018

Norwood High School, Library

Call to Order:            7:10 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Ed Ferris (Publicity/Webmaster), Katie McConnaughy (Publicity), Amy Doherty Nee (Secretary), Patrick Marquis, Patricia Souza, Stacey Lane, Cathy Moen, Becca Jackson, Sarah Jackson, Steve Conant

  1. Approval of Last Month’s Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the meeting minutes of April 11, 2018:  

Motion approved

  1. Treasurer’s Report: Tracey Jones

Reviewed balance sheet – noted profits and loss.

 

Scholarship discussion – can we do a partial scholarship? Potential recipients will need all to apply and prove that they need scholarship.

 

Motion made and seconded to approve treasurer’s report of April 2018: 

Motion approved.

  1. Vice President’s Report: Paul Campbell

POPS: selling merchandise

We need food – water, candy, chips; Ed will go to BJs.

Need parents to bring coolers & ice; will set up in afternoon after 12:30

Car wash: This Saturday, 5/12.

PMA Board members for next year: Still need to fill Ways & Means position; maybe it should be a committee of several people.

Cathy will make an announcement at POPs night.

Concerts on the Common: POPs night – was traditionally geared toward older crowd. New town manager getting different band, wants to have BBQ, asked if PMA will do the cooking. We have to bring grills. The town will buy all food and reimburse for gas. Donation jars. Two hours; July 29th.

Senior awards banquet: info sent.

  1. Ways & Means Update: Kim Beaudet

Merch sales:  beach towels available for sale.

Fundraisers: Two car wash dates coming up (5/12 – choral & instrumental; 6/9 – marching band); any child can participate in any car wash.

Kids will sign up when they get there. If raining, will cancel Saturday 5/12.

Scrip fundraiser will get going.

 

  1. Director of Fine Arts Update: Catherine Connor-Moen

Table for POPs: CCM securing tables for whoever needs one

Marching band bus: she has invoice; needs to reimburse us

Music Camp: Paperwork is ready. Maybe advanced acting students will come (approx. 10-12 kids).

Need to figure out if costs work, if bus capacity for them. Regardless, we want to invite them.

Nashville: idea of trip has been approved. Time for fundraising for trip during April vacation 2019.

Bottle return fundraiser idea: Can we do that? Does it require too much work?

We should collect cans at our events when we sell soda.

Scholarships: amounts not available yet. Seven applicants. Two will be announced at POPs night.

 

  1. Marching Band Update: Steve Conant

Rehearsal for Memorial Day parade: first marching band rehearsal next week, Thursday 5/17, 6-8 pm.

 

  1. Publicity: Katie McConnaughy (& Becca)

Photographer: Dan Busler has agreed to photograph event at POPs; no charge; we will display some promo/advertising for him at event.

Brochure & Poster: Janice Hall and Becca Jackson have updated our brochure and created a poster for promotion of PMA at events. Still needs to be finalized; need other middle school pictures. Will revise and submit to Cathy for final approval.

 

  1. Quorum: 2017/2018 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

  1. NEXT PMA MEETING: June 13th at 7pm in the NHS library

Adjourned at 8:40 pm

Minutes respectfully submitted by Amy Doherty Nee

PMA Meeting Minutes – April 11, 2018

Norwood High School, Library

Call to Order:            7:15 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Ed Ferris (Publicity/Webmaster), Amy Doherty Nee (Secretary), Patrick Marquis, Patricia Souza, Stacey Lane, Cathy Moen, Becca Jackson, Sarah Jackson, Katie McConnaughy, Janice Hall

  1. Approval of Last Month’s Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the meeting minutes of March 12, 2018:  

Motion approved

  1. Treasurer’s Report: Tracey Jones

Reviewed balance sheet – noted profits and loss. Jazz night cost us – we didn’t bring in as much as we paid out for facility & professional musicians. Maybe change jazz show next year so that we profit or at least break even?

MICCA choral was a success.

Upcoming events: POPs Friday May 11th

Senior night May 24th – Awards, etc.

Motion made and seconded to approve treasurer’s report of March 2018: 

Motion approved.

  1. Vice President’s Report: Paul Campbell

Reviewed ballots for PMA positions for next year.

Motion made to approve positions:

President: Paul Campbell; VP: Patrick Marquis; Secretary: Amy Doherty-Nee; Treasurer: Tracey Jones; Ways & Means: Sheri McLeish (to be finalized); Marching band classic: Tracey Jones; Database & Publicity: Ed Ferris & Katie McConnaughy; Music Camp: Patricia Souza & Lisa Silletti; Performance Coord (instrumental): Paul Campbell; Coral coordinator: Patricia Souza; Jazz coordinator: Becca Jackson; Marching band coordinator: Diane Wilson; Guard coordinator: Amy Campbell; MICCA Choral coordinator: Patricia Souza

 

Motion approved.

  1. Jazz Update: Becca Jackson

Becca sending letter to jazz parents, thanking them for classic, MAJE, asking for info about jazz night – would they spend more money for food? How much are you willing to pay for jazz night?

What would hall cost if we purchased food?

(This year: cost $1,000 for room; $1,200 for musicians)

We will possibly have jazz choir next year – more variety means more parents involved.

Will look at other possible venues.

 

  1. Choral Update: Patricia Souza

MICCA was a success. We need two people to run it in future. Need someone for back and front.

 

  1. Ways & Means Update: Kim Beaudet

Merch sales:  pop sockets, water bottles, beach towels to sell at spring concerts. Sell merch at all town elementary concert – May 23rd.

Fundraisers: Got approval for two car wash dates coming up (5/12 – choral & instrumental; 6/9 – marching band); any child can participate in any car wash.

Kids will sign up when they get there.

 

  1. Director of Fine Arts Update: Catherine Connor-Moen

Marching band trucks: need to get receipts (for things such as gas, U-Haul)

Coins for Camp: the effort raised $1,241.81 (not all collected yet). Not as many kids as we hoped or wished participated.

Scholarships: Two people contacted, if not responsive will go back to possible names.

Ernie Boch visit: Ernie Boch visited, and it was great concert. We purchased variety of instruments with the grant money as detailed in past month’s minutes.

Fine Arts Festival: Saturday, April 28, 2018

Nashville: idea of trip has been approved. Time for fundraising for trip April 2019. Maybe thinking of using FundFineArts fundraising opportunity, like a “Gofundme” where people can donate.

 

  1. Marching Band Update: Diane Wilson/Cathy Moen

Steve set date of marching band kick-off meeting April 24th at the Coakley middle school.

 

  1. Quorum: 2017/2018 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

  1. NEXT PMA MEETING: May 9th at 7pm in the NHS library

Adjourned at 8:58 pm

Minutes respectfully submitted by Amy Doherty Nee

PMA Meeting Minutes – March 12, 2018

Call to Order:            7:10 pm

 

Welcome by Diane Wilson, PMA President

Attendance: Dr. Thomson (Norwood school Superintendent), Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Ed Ferris (Publicity/Webmaster), Amy Doherty Nee (Secretary), Patrick Marquis, Patricia Souza, Stacey Lane, Cathy Moen, Becca Jackson, Katie McConnaughy, Lisa Silletti

 

  1. Approval of Last Month’s Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the meeting minutes of February 12, 2018:  

Motion approved

  1. Treasurer’s Report: Tracey Jones

Reviewed balance sheet – noted that PMA investment down a little due to market fluctuations.

Motion made and seconded to approve treasurer’s report of February 2018: 

Motion approved

  1. Vice President’s Report: Paul Campbell

Distributed ballots for PMA positions – most filled out and returned at the meeting.

 

  1. Jazz Update: Becca Jackson

MAJE: MAJE Southeast Festival makeup date for Tuesday (3/13) has been cancelled due to snow. Resched – they will likely allow our district to compete at state on Sunday. Start and end times TBD.

Volunteers: discussed difficulty in getting kids to volunteer – possibility of making it a service piece of Tri-M honor society

 

  1. MICCA Choral Update: Patricia Souza

Dates: Friday-Sunday March 23-25

Choral portion is hosted at NHS. (Instrumental portion not hosted by NHS.) Cathy Moen reviewed logistics; Patricia Souza reviewed volunteer and concession needs.

 

  1. Ways & Means Update: Kim Beaudet

Merch sales:  new t-shirts, joggers, pop sockets, etc. to sell at spring concerts.

Fundraisers: Got approval for two car wash dates coming up (5/12 – choral & instrumental; 6/9 – marching band); any child can participate in any car wash.

 

  1. Director of Fine Arts Update: Catherine Connor-Moen

Music drives us event: Purchased plastic pBones for little kids; middle school has electric piano, snare drum, concert bells, violas, cellos, bows, etc.

Can only apply once every three years to this grant.

Ernie Boch visit: Ernie Boch will be at NHS April 4th 1:00; PMA welcome to attend for photo op

Coins for Camp: going well; kids carrying around containers; jars at concerts

MICCA preview concert – the 3/13 instrumental concert rescheduled for Tuesday 3/20? Steve Conant will communicate that information.

 

  1. Marching Band Update: Diane Wilson/Cathy Moen

Date of marching band kick-off meeting yet to be determined.

School budget yet to be determined, marching band expensive, want to wait to see what budget looks like.

 

  1. Quorum: 2017/2018 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

  1. NEXT PMA MEETING: Wednesday, April 11 at 7pm in the NHS library

Adjourned at 8:28 pm

Minutes respectfully submitted by Amy Doherty Nee

 

PMA Meeting Minutes – February 12, 2018

Norwood High School, Library

 

Call to Order:            7:05 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Ed Ferris (Publicity/Webmaster), Amy Doherty Nee (Secretary), Patrick Marquis, Patricia Souza, Stacey Lane, Cathy Moen, Becca Jackson, Sarah Jackson, Katie McConnaughy

 

  1. Approval of January Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the meeting minutes of January 10, 2018:  

Motion approved

  1. Treasurer’s Report: Tracey Jones

Discussed all groups to fund semi-formal Fine Arts dance.

Reviewed balance sheet – made scholarship payout.

 

Motion made and seconded to approve treasurer’s report of January 2018: 

Motion approved

  1. Vice President: Paul Campbell

Fine Arts dance was a success!

 

  1. Jazz Coordinator: Becca Jackson

Jazz Classic: All set with staffing; Tracey ordered pizza. Concessions in cafeteria; enough water donated.

Next year make the ticket price higher – it’s $6 now, which is an odd price.

Tracey will give Becca 2 cash boxes.

Discussed selling flowers at door, since it’s Valentine’s Day.

Kim will get flowers.

Coming up: MAJE on March 18

 

  1. Ways & Means: Kim Beaudet

Merch sales:  Kim ordered more fleece, vests, t-shirts. Not placing big order, will get new items, e.g., summer beach towels, gloves. Need pencils for spring concerts, maybe new flannel pants, tank tops, shorts maybe?

Fundraisers: Two car washes coming up (5/12 & 6/9)

Other idea – McDonalds on Rt 1 (new restaurant) any dollars spent during specified hours (can be breakfast, noon, or night) we get a portion.

Discussed possibility of having McDonalds fundraiser on same day as one of the car washes.

 

  1. Marching Band: Diane Wilson

Music Camp 2018: almost time for the forms to be made.

What is date of marching band kick-off meeting? Cathy will ask Steve – maybe schedule week before April vacation.

 

  1. Director of Fine Arts: Catherine Connor-Moen

Can we think of possible fundraiser for music camp financial aid?

Nixed idea of kids collecting money in cans in front of businesses.

Approach businesses asking if they would sponsor a student. Request alumni donations, possibly request current parents to donate a little more.

Set it up as a PMA scholarship fund.

Scholarship for lessons

Coin collection – March is Music in our Schools Month

“Coins for Camp” start on Wednesday at Jazz Classic. Sarah Jackson will coordinate with CCM on getting it out to students

 

Receipt for tablecloths for Madrigal dinner; gave to Tracey

 

First Tri-M honor society induction last week; went well. Do we purchase tassels? They might have been purchased already.

 

Jazz night – early April – don’t have firm date yet – at Sheraton 4 Points

 

  1. Choral Update: Patricia Souza

MICCA choral weekend = March 23, 24, 25

MAJE = March 18

Tracey will get hot dog roller; ask Honeydew to donate coffee

 

  1. Quorum: 2017/2018 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

  1. NEXT PMA MEETING: Monday, March 12 at 7pm in the NHS library

Adjourned at 8:32 pm

Minutes respectfully submitted by Amy Doherty Nee

 

 

PMA Meeting Minutes November 8, 2017

Norwood High School, Library

Call to Order:            7:20 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Amy Doherty Nee (Secretary), Ed Ferris (Publicity/Webmaster), Steve Conant, Patrick Marquis, Patricia Souza, Stacey Lane, Cathy Moen

  1. Approval of June Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the meeting minutes of October 11, 2017:  

Motion approved

  1. School Committee Conant, Ms. Moen, some senior members of the band, et al attended the school committee meeting to be recognized for the marching band’s championship season.
  2. Treasurer’s Report: Tracey Jones

Balance sheet review/Marching Band Classic review: Classic net income for October nearly $6K. Concessions were up, but gate was not up as much as expected (not as many parents came). Excess programs purchased; maybe next year cut back on programs. Ordered 750 programs, maybe next year print 600. Maybe save about $100.

Notes for next year MB Classic: Next year make sure nothing else going on at school that day. Indian dance festival interfered with parking, etc. Whoever is in charge of booking at H.S. needs to book the whole school next year, not just the field.

Motion made and seconded to approve treasurer’s report of October 2017: 

Motion approved

  1. Ways & Means: Kim Beaudet

Buttons were good merch sellers. We sold a lot of stuff we bought last year at the MB Classic, and the profit is in this year. We have new hats which will last into future. Profit margin is not great for hoodies; fleece is good, pajama pants are good sellers, smaller items are good profit-makers (keychains, pencils, socks). When time to re-order, don’t order new sweatshirts, order more hats.

Upcoming shows: Do we want to set up merch table at elementary shows?

Madrigal banquet (Dec 1), HS concert (Dec 13), middle school concerts (Dec 14 & Dec 19), 6th grade Jan 11), orchestra (Jan 18) – all dates are on shared Google calendar.

Scrip fundraising: need to move quickly to see if we can start to capture holiday shopping. Kim will contact. (Post script note: Ed sent an email about Scrip to all to review, 11/9/17.)

Amazon smile: Amy will make flyer to promote; Ed will distribute to music students’ parent list (after we get the opt-outs).

  1. Vice President: Paul Campbell

Revisited item from last month –

Venue (Sharaton) alternative: Becca Jackson inquired about holding jazz night at the Norwood theater. She heard back and they said: Our rentals are usually booked 10-12 months in advance, although we may sometimes have a weekday/night available.  The rental process generally goes through several steps.  First we request the dates, times, and technical needs required by our customers.  If a date is selected/available we do a cost estimate to see if it fits within their budgets.  If so we then drill down to the specifics for a contract agreement.  Our rentals range between $3,500 – $7,500. 

Based on their response, the theater is not an option for our event. Perhaps Amy C. can check out a rumor that St. Catherine’s performs their plays there, and see if there can be a deal made for school event for us.

  1. Marching Band: Diane Wilson

Season over; what a great season!

Promotion: How do we get school and non-music kids to understand marching band success.

Maybe display our trophies more prominently?

Schedule: Talked to Steve about setting dates by Jan 1, so we can make sure things are not double booked.

Traffic for MB Classic: Next year make sure NO traffic around back. Block off the exit, and make two lanes back by drop off area. Ed & Pat put together a traffic plan and put in folder for next year.

  1. Director of Fine Arts: Catherine Connor-Moen

Talked about support from school committee and town in general. Diane will write letter to Norwood Record thanking them for support.

10K Grant from E. Boch: Buying electric piano, two drums, 10 plastic trombones for elementary, concert bells for middle school, and other instruments.

  1. Choral Update: Patricia Souza

Food for Madrigal banquet, quotes from Brazilian Mina’s restaurant (price they quoted does not incl server), Off the Vine catering ($26 pp) much more expensive.

We had about 15 tables last year; also ordering poinsettias.

  1. Publicity: Ed Ferris

Photos: Need to get pictures of events – of choral events, etc. anything with good clarity; preferably               prior to events so he can promote.

  1. CMS Instrumental: Patrick Marquis

Discussed the need for instrumental CMS parents needs list of names to email.

  1. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.
  2. NEXT PMA MEETING: MONDAY December 11, 2017 at 7pm in the NHS library

Adjournment at 8:55 pm

Minutes respectfully submitted by Amy Doherty Nee

  • Remind people that December’s meeting will be on Monday 12/11, instead of Wednesday due to concert.

 

PMA Meeting Minutes – October 11, 2017

Call to Order:            7:05 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Amy Doherty Nee (Secretary), Ed Ferris (Publicity/Webmaster), Cathy Moen, Stacey Lane, Janice Hall, Steve Conant, Patrick Marquis, Becca Jackson, Patricia Souza

 

  1. Approval of June Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the Minutes of September 13, 2017:  Motion approved

  1. Treasurer’s Report: Tracey Jones

Foxboro donation: Norwood PMA made donation for composition to honor retired Steve Massey.

Fidelity annuity has been reinvested.

MB Classic: Paid out $2,500.

Merch sales: Yielded $700 in merch sales over summer concerts. Made $527 in merch sales at Norwood day and mattress sale day combined.

Mattress fundraiser: Mattress sale yielded $2,135 ($300 of which goes to student accounts). 20 mattresses were sold. Discussed moving the date of next planned mattress fundraiser to the Spring of 2019.

 

Motion made and seconded to approve treasurer’s report of September 13, 2017:  Motion approved

  1. Vice President: Paul Campbell

Dates for upcoming events: Snowflake/Fine Arts ball (January 26), Jazz night (4/25, 4/26 or 5/1), Senior night (May 24).

Keep in mind other dates so that there won’t be conflict: POPs=5/11; Fine Arts Festival=4/28; Recitals for seniors= 5/16.

Venue (Sharaton) alternative: Norwood Theater for jazz night? Becca Jackson will inquire.

Marching Band Classic: Need more students to volunteer. Roche Bros donated $150 gift card which will be used for hot dogs & rolls. Tracey will put call out to parents to donate soda. Paul asked C. Moen to ask school to move dumpster prior to MB classic.

  1. Choral Update: Patricia Souza

King Richards Fair was a success. Picked menu for OCC for madrigal banquet.

 

  1. Publicity: Ed Ferris

Recruitment: Discussed getting parents of younger students to become involved in PMA by inviting                        middle school and elementary parents to our meetings.

  1. Moen discussed involving teachers, asking what they need from PMA and vice versa. Goal is improved communication with teachers.

Discussed possibility of “PMA on the road” starting with middle school, having our meetings at different schools to get those parents involved. Discussed getting on PTO agenda.

 

  1. Director of Fine Arts: Catherine Connor-Moen

MICCA: C. Moen will ask what roles are needed – concession, judges room. Will ask about binder 3/23, 3/24, 3/25?

Holiday parade:  Town asked if PMA would sell hot chocolate at town common after parade. Town will get donation of hot chocolate, will pay us to man the table. How much is worth our time?

We can also sell merch – especially ornaments – at the common after parade.

Gift cards for fundraising: Will pick up in November meeting.

 

  1. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

  1. NEXT PMA MEETING: November 8, 2017 at 7pm in the NHS library

Adjournment at 8:30 pm

Minutes respectfully submitted by Amy Doherty Nee

  • Of note to follow up at next meeting: fundraising gift cards (“Scrip”), World cultural tours cards mentioned by Cathy.

 

 

PMA Meeting Minutes – September 13, 2017

Norwood High School, Library

 

Call to Order:            7:10 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Amy Doherty Nee (Secretary), Ed Ferris (Publicity/Webmaster), Stacey Lane, Patrick Marquis, Becca Jackson, Kathy Umbay, Sasha Giuliaoff

 

  1. Introductions: Diane led intros of new board members.

 

  1. Approval of June Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the Minutes of June 14, 2017:  Approved

  1. Treasurer’s Report: Tracey Jones

Fidelity annuity has been reinvested ($97,849); new vehicle should be a better investment for us.

Year over year profit & loss comparison, discussed September 2016 through August 2017 compared to same period prior year.

Fundraising: Discussed declining mattress sale profits and other losses. Discussed possibility of bringing back pie fundraiser, as in past it yielded over $9K in profit.

 

  1. Vice President: Paul Campbell

Possible move from Sheraton Four Points for events Snowflake/Fine Arts ball, Jazz night, Senior night. Is there another venue?

October meeting agenda item: discuss Sharaton alternative – Norwood Theater for jazz night? Elks for other events?

Arcade Fire Raffle: Amy Nee will try to sell Arcade Fire tickets that were not raffled off

  1. Ways & Means: Kim Beaudet

Mattress Fundraiser: Sept. 23, will implement “Princess & the Pea” raffle to generate more money.

Kim will make and distribute flyers.

Merchandise:  We sold $234 in merchandise at Norwood Day.

Possible Pie Fundraiser: Kim will call Meadowbrook to explore pie fundraiser again. Will need a committee of volunteers to help facilitate.

  1. Marching Band: Diane Wilson

Band Uniforms: fitted and all set.

Voted on motion for PMA to fund pizza for kids who go from football game to rehearsal. Motion approved.

Shelves for marching band closet: discussed getting shelves, maybe with money that was to be used for jazz risers?

 

  1. Director of Fine Arts: Catherine Connor-Moen

Music composition for retired Foxboro educator: Norwood will be part of funding of composition of music to honor Steve Massey who retired.

Coakley Staff Update: temporary replacement for Mr. Chisholm who is on medical leave.

Field Trip: better to wait until 2019 for fine arts possible trip to Nashville, but will implement fundraising early.

High School Schedule: discussed need to address high school schedule, with only one elective option for students. Would like to move to 8-period schedule allowing kids to choose more than one fine arts elective.

 

  1. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

  1. NEXT PMA MEETING: October 11, 2017 at 7pm in the NHS library

Adjournment at 8:30 pm

Minutes respectfully submitted by Amy Doherty Nee

Of note to follow up at next meeting: Alternative to Sheraton Four Points for events

PMA Meeting Minutes May 10, 2017

Norwood High School, Library

Call to Order:            7:07 pm

Welcome by Paul Campbell, PMA President

Attendance:  Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer),

Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonough,  Claudia Moldonado, Becca Jackson, Inta Jurgela, Cathy Moen, Patricia Souza, Mike Guarin, Janice Hall, John McGuire, Tanya McGuire, Diane Wilson,

  1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to approve the Minutes of April 12, 2017:  Approved

  1. Approval of Treasurer’s Report: Tracey Jones

New England Financial Annuity:  After meeting with Michael Mullin, financial planner, from Claro Advisors last month, the PMA discussed their investment options.  The best option would be to invest in a balanced fund with stocks in US large companies and some companies overseas.  Mr. Mullin will monitor our investment and rebalance as needed.

Motion made and seconded to dissolve the annuity and direct the treasurer to reinvest in a manageable account: Approved

The concession tables at Fine Arts events were very successful.

Liability insurance renewed for board members.

Discussed having an Ad book that will be used all year long at Fine Arts events and performances.

Ceramic Ornaments (100) have been made; designed with an image of the school tower taken by Judy Ice. They will be given to seniors at the Senior Banquet. Plan to sell for $10 at concerts and Norwood Day in September.

Motion made and seconded to approve the Treasurer’s Report (April): Approved

  1. Vice President: Terry MacDonald

Jazz Night: Took place May 3, 2017 at the Sheraton Four Points and was a great evening. Rates will increase to $1250 next year. May need to look at other venues, but will consider returning.

Slate of Exec. Board: A five member Board of officers to be nominated for next year. The slate of officers needs to be presented at the annual meeting (Pop’s Night) on May 12th.

Slate of Officers: President: Diane Wilson, Vice-President: Paul Campbell, Treasurer: Tracey Jones

Secretary: Amy Doherty-Nee, Ways & Means: Kim Beaudet.

Motion made and seconded to accept the slate of officers for the 2017-18 school year to present at the annual public meeting: Approved

 

Slate of Board Members: Publicity/Webmaster: Ed Ferris, Jazz Coordinator: Becca Jackson, NHS Instrumental: Patrick Marquis, NHS Choral: Patricia Souza, Marching Band Coordinator: Diane Wilson, Marching Band Classic: Tracey Jones, Camp Coordinator: Lisa Silletti, Color Guard Coordinator: Amy Campbell

Motion made and seconded to accept the slate of Board Members for the 2017-18 school year to present at the annual public meeting: Approved

  1. Ways & Means: Kim Beaudet

UNO Pizzeria & Grill Dough Raiser: May 19, 2017. The PMA will receive 20% of purchases made by customers with a flyer (includes bar tab). Fliers to be handed out at Pops Night and on the Town Common the evening of the Senior Prom. Must hand in flier when placing order.

Merchandise:  To be sold at Pops Night and at three CMS spring concerts.

Car Wash: June 10, 2017 (9am to 3pm). Arrive at 8:30am to set-up.

  1. Publicity: Ed Ferris

Schedules: Please forward any event schedules or performance results to Ed to put on the Website. He needs information on elementary school events. The PMA Scholarship applications have been posted.  PMA scholarships are awarded at graduation (awards at Pops Night).  The flier for the UNO Pizzeria & Grill Dough Raiser on May 19, 2017 has been posted in a PDF format for easy printing.  Flier will be shared on FB with Friends of Norwood Schools, Norwood PMA and Norwood Now.

  1. Director’s Report: C. Moen

Pops Night: C. Moen to organize the seating. There will be no intermission, but awards will be announced in the middle of the event.  Major scholarships will be awarded at graduation.  A. Campbell to arrange concessions and ticket sales. C. Moen suggests selling platters with cheese, crackers and grapes. Chips, candy and water will be available for sale. Tables will seat 420 people (205 sold to date). Discussed having student ushers or student servers so people seated at tables do not have to go to concession stand. Improvements will be made to ticket sales at the entrance in order to prevent long backups.

Fine Arts Trip: Not enough student interest for the Nashville/Memphis trip last year.  Considering just a Nashville trip for April Vacation 2018 in order to keep costs down.  Discussed various fundraising options.  Need the students to get excited about the trip and get involved with the fundraising.

Music Camp forms and recital forms have been distributed to students.

Great East Music Festival: Cost of the Great East $2000 more than expected.  May need to have student fundraisers to help defray the cost of the festival in the future.

  1. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

Judges Meals: $150-$200 budget for post event meals for judges

  1. NEXT PMA MEETING: June 14, 2017 at 7pm in the NHS library

Adjournment at 9:04 pm

Minutes respectfully submitted by Stacey Lane

PMA Meeting Minutes April 12, 2017

Norwood High School, Library

Call to Order:            7:08 pm

Welcome by Paul Campbell, PMA President

Attendance:  Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer),

Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonough,  Claudia Moldonado, Becca Jackson, Lisa Drenkhahn, Inta Jurgela, Lisa Silletti, Cathy Moen, Amy Doherty-Nee, Patricia Souze

  1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to approve the Minutes of March 8, 2017:  Approved

  1. Approval of Treasurer’s Report: Tracey Jones

New England Financial Annuity:  Michael Mullin, financial planner, from Claro Advisors advised the PMA on investment options. An investment option with minimal fees would be best. Mr. Mullin stated fees would most likely be .005% of the asset per year. Also, It must be low risk since we depend on the interest to fund scholarships. The next step, if interested, would be to call MetLife to dissolve annuity and transfer to a new Fidelity account under the PMA name (not linked to an individual).

Majority of treasurer activity was with the MAJE and MICCA events.

The concession table for MICCA Choral was a great success.

The $1000 reimbursement we receive for hosting MAJE will be used to purchase jazz band risers.

We received a $750 donation from Verizon to recognize, Tom O’Malley, a Verizon employee who volunteers numerous hours to assist the music program.

Motion made and seconded to approve the Treasurer’s Report (March): Approved

  1. Vice President: Terry MacDonald

Jazz Night: May 3, 2017. The rates for the Sheraton Four Points have increased from $500 to $750 to $1250 over the past few years.  C. Moen spoke to the Sheraton and negotiated the reduced room rental of $1000, but it will increase to $1250 next year. Discussed having Jazz Night at NHS or Norwood Theater next year. Ticket sales cover the cost of musician and rental fees and do not raise money. All Jazz students were asked to sell 5 tickets at $15pp. ($20 at the door).  Doors open at 7pm and the performance starts at 7:30pm.

Senior Awards Night:  May 25, 2017 at the Sheraton Four Points. A banquet for graduating seniors who participate in the music program. Invitations are ready to be sent. The gift will be the NHS clock tower ornament (to be made).

Slate of Exec. Board: A five member Board of officers to be nominated for next year. The slate of officers needs to be presented at the annual meeting (Pop’s Night) on May 12th.

The slate is a work in progress and will be decided at the next PMA meeting on May 10th.

Tentative Slate: President: Pending, Vice-President: Pending, Treasurer: Tracey Jones

Secretary: Amy Doherty-Nee, Ways & Means: Kim Beaudet, Publicity: Ed Ferris, Jazz Coordinator: Becca Jackson, NHS Instrumental: Patrick Marquis, Marching Band Coordinator: Diane Wilson,

Camp Coordinator: Lisa Silletti, Color Guard Coordinator: Amy Campbell, MB Classic: Pending

Event Coordinator: Pending, Webmaster: Ed Ferris

Bylaw Review: Discussed forming a committee to review the bylaws over the summer. The current bylaws state you can’t be on the Board once your student graduates, but those parents have a lot of knowledge to share.

  1. Ways & Means: Kim Beaudet

UNO Pizzeria & Grill Dough Raiser: The PMA will receive 20% of purchases made by customers with a flyer (includes bar tab). K. Beaudet to check the availability of April 28th.

Merchandise:  Received an order of sweat pants with pockets (size small).  Discussed ordering shorts. Will send order forms through C. Moen to the elementary schools for presale.

Car Wash: June 10, 2017 (9am to 3pm).

Ceramic Ornaments:  A fundraiser to sell ornaments designed specifically for the PMA.  A high resolution image of the school tower will be used. Plan to sell at Norwood Day in September.

  1. Publicity: Ed Ferris

Schedules: Website has been updated with up-coming events to put on the website.  Ed inquired about the status of PMA Scholarship applications.  C. Moen needs to review the application and will release it for distribution after April Vacation. E. Ferris will post to the PMA website when available.

PMA scholarships are awarded at graduation (awards at Pops Night).

Alumni section has been added to provide information on their activities in the arts. The sponsorship page has been updated. Parent and student pages have been added in addition to a helpful links page.

  1. Music Camp: Lisa Silletti

August 13, 2017 through August 19, 2017.  Need two chaperones and one medical/nursing staff member.  Camp packets have been distributed at the Marching Band Kick-off meeting at CMS.

  1. Choral Updates: Phyllis McDonough

MICCA Choral :  The MICCA Concert and Choral Festival were very successful. Thank you to everyone who volunteered their time over the weekend.

  1. Director’s Report: C. Moen

Fine Arts Festival: April 7, 2017.  The event took place on a Saturday at NHS and C. Moen states she received positive feedback.  Discussed improving the visibility of the performance schedule or providing a pamphlet with event times.  More students are needed to help set up for performers.

Audience Etiquette: It is important that students/parents learn proper audience etiquette. The audience should stay for the entire performance and support all music groups.  Attendees should not enter or leave the auditorium during a performance.

Pops Night: C. Moen to organize the seating. Discussed having student ushers or student servers so people seated at tables do not have to go to concession stand.  Chips, candy and water will be available for sale. Access to the track will not be allowed.  Improvements will be made to ticket sales at the entrance in order to prevent long backups.

BigEast: Discussed having an accurate count of attendees (Do not double count students).

  1. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

Judges Meals: $150-$200 budget for post event meals for judges

  1. NEXT PMA MEETING: May 10, 2017 at 7pm in the NHS library

Adjournment at 9:00 pm

Minutes respectfully submitted by Stacey Lane