PMA Meeting Minutes – April 8, 2020 – Zoom Web Conference

Call to Order:            7:00 PM

Welcome by Paul Campbell, President

Attendance: Paul Campbell, Tracey Jones, Patrick Marquis, Ed Ferris, Amy Doherty Nee, Marcia Leonard, Kristen Serratore, Janice Hall, Becca Jackson, Kathie Umbay, Sasha Guliaeff, Jeanna Ayoub, Steve Ayoub, Patty Souza, Mollie Caravello, Tony Caravello, Steven Lee, Linda Lee, Steve Conant, Cathy Connor-Moen, Jennifer Hartnett, Amy Campbell, Katie McConnaughy

 

  1. State of Schools: Cathy Connor-Moen
  • Not sure when or if school will resume. Nothing’s been announced at this time.

 

  1. Approval of Last Month’s Meeting Minutes: Paul Campbell

Motion made and seconded to approve the meeting minutes of March 2020:  

Motion approved.

 

  1. Treasurer’s Report: Tracey Jones
  • Not a lot to report.
  • Latest report is missing this month’s stock market investment update. Lost over $10K this month. Will leave it alone to recover.
  • Will pay clinicians; Tracey needs info where to send checks.

 

Motion made and seconded to approve the treasurer’s report of March 2020:

Motion approved.

  1. Vice President: Patrick Marquis
  • Ways and means still needs to be filled.
  • Paul & Amy Campbell have the list of MB parents to email about the open position. Will coordinate an email to get unfilled board position filled.
  • Current board positions are active until August. We usually vote on it at POPs night, but likely won’t happen.
  • We could enact a temporary bylaw change so that vote will be done electronically.
  • Will put a notice in the paper for the open position.
  • Scholarships will be presented on the PMA website; Cathy will update dates.

 

Next year’s board:

OFFICERS:

President – Paul Campbell

Vice President – Patrick Marquis

Secretary – Sheri McLeish

Treasurer – Sasha Guliaeff

Ways & Means – OPEN

 

COMMITTEE

MB Classic Coord –  Mollie & Marcia

Database & Publicity – Katie McConnaughy

Webmaster – Tony Caravello

Music Camp Coord – Jeanna Ayoub

Performance Coord (Instrumental) – Patrick & Paul

Performance Coord (Choral) – Jeanna Ayoub

Performance Coord (Jazz) – Mollie Caravello & Marcia Leonard; Kathie Umbay (Asst)

Performance Coord (MB) – Amy Campbell

Color Guard Coord – Laura Sullivan

MICCA Classic Coord (Choral) – Jeanna Ayoub

 

  1. Ways & Means: Janice, Kristen, & Marcia
  • Car wash will likely be cancelled; TBD
  • Summer town events could be cancelled; TBD

 

  1. Band Camp: Steve Conant
  • Missing prime recruiting time for next year’s MB
  • Can’t rehearse until we get green light at town/state level
  • Up in the air, not sure what’s happening at Camp Tap. Too soon to even guess at what’s happening
  • NESBA has not put out official dates yet; still reeling from losing half winter season

 

  1. Tri M Hours: Jennifer Hartnett
  • Hartnett encourages kids to do any volunteering or singing/playing music wherever possible, but not to worry about getting hours at this point. It’s unavoidable.

 

  1. Quorum: 2019/2020 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

  1. NEXT PMA meeting: May 13, 2020 7PM, Location TBD

Adjourned at 8:00 PM

Minutes respectfully submitted by Amy Doherty Nee

PMA Meeting Minutes – March 11, 2020

Norwood High School, Library

Call to Order:            7:05 PM

Welcome by Paul Campbell, President

Attendance: Paul Campbell, Tracey Jones, Patrick Marquis, Ed Ferris, Amy Doherty Nee, Marcia Leonard, Kristen Serratore, Janice Hall, Becca Jackson, Kathie Umbay, Sasha Guliaeff, Jeanna Ayoub, Steve Ayoub, Patty Souza, Mollie Caravello, Tony Caravello, Steven Lee, Linda Lee

  1. Approval of Last Month’s Meeting Minutes: Paul Campbell

Motion made and seconded to approve the meeting minutes of February 2020:  

Motion approved.

 Treasurer’s Report: Tracey Jones

  • Good news from February: $6,372 from town for reimbursement for coach and truck for music camp for 2019. Still some outstanding reimbursements.
  • Snowflake ball broke even.
  • Big chunk of money went out for Great East, should be reimbursed. If cancelled, don’t know if we will get $ back.
  • Did not get anything for Norwood Day yet.
  • If MICCA choral weekend is cancelled, we need to have a PARTY (!!) and cook hotdogs, lots of hot dogs!!
  • Stock market has affected our Fidelity account; will leave it alone.

 Motion made and seconded to approve the treasurer’s report of February 2020:

Motion approved.

  1. Vice President: Patrick Marquis
  • Reviewed PMA board officer positions for next year. Ways and means still needs to be filled.
  • Amy will coordinate an email to send out to large group of marching band parents by high school secretary.
  • Next year will have marching band committee to assign parents a job based on what their kid is in marching band.
  1. Ways & Means: Janice, Kristen, & Marcia
  • Will possibly put in last order for merch before end of year.
  • Ed – Norwood Day. We will do it; need to figure out what we will have (no sausages this year). Maybe smoothies?
  • Paul – Do we want to do the mattress sale again? Maybe Spring of 2021?
  1. Jazz Night & Jazz update: Becca Jackson
  • MAJE States – we are not doing it any more. Was moved to Oliver Ames; they might need our help? Might shift back and forth with OA in future.
  • Question for Steve/Cathy: When do we need to make a decision about Jazz night (4/15), whether to cancel or not.
  • Becca will email Blue Hills Country Club to see how late we can cancel.
  1. Choral Update: Patty Souza
  • March 18 maybe choral MICCA preview concert; can we sponsor dinner.
  • Volunteer ID – need method to identify volunteers (kids, parents). Ways & means will make “Volunteer” buttons. Kids need to return button to get sign off for volunteer time.
  1. Quorum: 2019/2020 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.
  2. NEXT PMA meeting: April 8, 2020 7PM, NHS Library

Adjourned at 8:00 PM

Minutes respectfully submitted by Amy Doherty Nee

PMA Meeting Minutes – February 12, 2020

Norwood High School, Library

Call to Order:            7:05 PM

Welcome by Paul Campbell, President

Attendance: Paul Campbell, Tracey Jones, Patrick Marquis, Ed Ferris, Amy Doherty Nee, Marcia Leonard, Kristen Serratore, Janice Hall, Becca Jackson, Kathie Umbay, Sasha Guliaeff, Jeanna Ayoub, Steve Ayoub, Patty Souza, Cathy Connor-Moen, Mollie Caravello

  1. Approval of Last Month’s Meeting Minutes: Paul Campbell

Motion made and seconded to approve the meeting minutes of January 2020:  

Motion approved.

  1. Treasurer’s Report: Tracey Jones
  • Good news February $6,372 from town for reimbursement for coach and truck for music camp for 2019. Still some outstanding reimbursements.
  • Did not get anything for Norwood Day yet.

Motion made and seconded to approve the treasurer’s report of January 2020:

Motion approved.

  1. Vice President: Patrick Marquis
  • Successful Fine Arts “Snowball” dance on Friday.
  • Handed out board member officer ballots; we need most positions filled
  1. Ways & Means: Janice, Kristen, & Marcia
  • Upcoming car wash dates: May 23 & June 20
  • POPs night is last night of merch sales
  1. Jazz Night & jazz update: Becca
  • Jazz Classic – tomorrow (2/13/20)
  • Need volunteers for MAJE, 3/21 at Coakley and HS
  • Will make sure kids are not unruly and leaving when they are done with their volunteer time
  • Jazz night: Wednesday, April 15th – Steve Conant has confirmed date
  • At Blue Hills Country Club, Canton
  • Increase ticket price to $20 (was $15) includes food (hot and cold apps; cookies)
  • Last year 153 attendees – goal is 200 people to make a profit.
  1. Fine Arts Update: Cathy Moen
  • Band camp for 2020: August 16-22
  • Gave Tracey money for the following:
    • Snowball
    • Amy Bedard collected money for Celtic strings shirts
    • Payment for jazz classic bands
  • Great East is due
  • Judges for jazz classic still to be paid
  • All states, MAJE, MICCA in April, and other evaluations coming up
  • March 17 MICCA instrumental; March 18 MICCA choral
  1. Quorum: 2019/2020 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.
  2. NEXT PMA meeting will be March 11, 2020 at 7PM at NHS Library

Adjourned at 7:45 PM

Minutes respectfully submitted by Amy Doherty Nee

PMA Meeting Minutes – November 18, 2019

Norwood High School, Library

Call to Order:            7:02 PM

Welcome by Paul Campbell, President

Attendance: Paul Campbell, Patrick Marquis, Ed Ferris, Amy Doherty Nee, Marcia Leonard, Kristen Serratore, Janice Hall, Katie McConnaughy, Becca Jackson, Amy Campbell, Kathie Umbray, Jeanna Ayoub, Patty Souza, Steve Conant, Cathy Connor-Moen, Tony Caravello

  1. Approval of Last Month’s Meeting Minutes: Paul Campbell

Motion made and seconded to approve the meeting minutes of October 2019:  

Motion approved.

 

  1. Treasurer’s Report: Tracey Jones (in absentia)

Motion made and seconded to approve the treasurer’s report of October 2019 and fiscal year-end report from October: 

Motion approved.

 Reviewed balance sheet that Tracey emailed prior to meeting:

  • Norwood Day: we made $693; town donation $2,500
  • MB Classic was great! Over $5,800 at gate; over $2,000 concessions, $1,000 for merch; $630 raffle, 3 bands still owe money to us for home show.
  • Net profit: $8,407
  • Summer common POPs: $2K concessions; $1,500 donation
  • Coins for Camp: over $500
  1. Vice President
  • Friday, February 7, Snow ball at Sheraton (6:00-10:00)
  • May 19, senior night banquet at Sheraton (6:30)
  • Will confirm these dates with Cathy Connor-Mohen

 

  1. Ways & Means: Janice, Kristen, & Marcia
  • Fundraiser: Grandma’s Coffee Cake orders still coming in. Student gain is better than pie fundraiser last year.
  • Selling merch at high school concert, Dec. 11
  • Will sell at middle school concerts 7th grade Dec. 12th; 8th grade 17th
  • January 2nd Janice will go to town hall and request car wash days
  • Maybe trivia night fundraiser at Percivals; maybe late January

 

  1. Choral Update: Patty
  • Busy couple months coming up
  • Choral performances: Sat. senior districts Saturday; play at NHS; Nov 30 Madrigals will sing at common
  • Banquet on Dec 6; sing at 7th circle of hope; concert 11th; Day House, elementary tour, singing at mansions in Newport Dec. 21 at night.
  • Selling Poinsettias for $10

 

  1. Publicity/Other: Ed
  • Opportunity to sell hot chocolate, coffee, at November 30 holiday gathering
  • Madrigals start at 12, MB starts at 2:30

 

  1. Publicity: Katie
  • Newspaper articles
  • NCM interview video
  • Sold 27 jackets
  • Maybe sell ornaments at holiday common gathering

 

  1. Marching Band: Steve
  • Best MB classic we have ever had. Stands were full. Couple bands went inactive this year. Great day overall.
  • Upcoming events: Monday visit to Coakley; pep rally Wednesday; 8:00 report time for Thanksgiving; 10:00 AM game at Dedham will stay through half time.
  • Saturday holiday parade – MB meet at Guild parking lot.
  • Marching Band Banquet: November 30, after parade at the K of C. time after parade 4:30/5:00.
  • Instrumental: Calendar updated went out to students.
  • Coakley concerts are Dec. 12th and 17th

 

  1. Jazz night: Becca & Steve
  • Steve needs to sit down with Cathy and Larry to find date

 

  1. Quorum: 2019/2020 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

  1. NEXT PMA meeting will be December 4, 2019 at 7PM at Campbell’s

Adjourned at 8:30 PM

Minutes respectfully submitted by Amy Doherty Nee

PMA Meeting Minutes – October 9, 2019

Norwood High School, Library

 all to Order:            7:05 PM

Welcome by Paul Campbell, President

Attendance: Paul Campbell, Patrick Marquis, Tracey Jones, Ed Ferris, Amy Doherty Nee, Marcia Leonard, Kristen Serratore, Katie McConnaughy, Becca Jackson, Amy Campbell, Kathie Umbray, Jeanna Ayoub, Patty Souza, Steve Conant, Cathy Connor-Moen

 

  1. Approval of Last Month’s Meeting Minutes: Paul Campbell

Motion made and seconded to approve the meeting minutes of September 2019:  

Motion approved.

 

  • Need to determine date for Fine Arts Semi-Formal

 

  1. Treasurer’s Report: Tracey Jones

Motion made and seconded to approve the treasurer’s report of September 2019 and fiscal year-end report from September: 

Motion approved.

 

  • Donations: Received $1,500 from Boch charity
  • Apple employee volunteer hours are matched by Apple. Chris Igoe, one of the music camp counselors, works at Apple so we are getting matched donation from them (bonus month for August). Amy D. will send thank you note Chris Igoe.
  1. Ways & Means: Janice, Kristen, & Marcia
  • Fundraiser: Grandma’s Coffee Cake ready to launch; Cathy will send to superintendent to approve. Will send to all NHS students and all 8th grade students. This is a student account fundraiser.
  • Plenty of inventory of merchandise for the MB classic.
  • Shaw’s reusable bags – made $44 . Can still buy them and ask for donation made to PMA. Also, maybe Stop & Shop in the future.

 

  1. Choral Update: Patty
  • King Richard’s Fair Sunday, October 12 for Madrigals.
  • Banquet – Patty confirmed the hall. Dates for rehearsal and banquet are December 5-6, Thursday & Friday. Prices will remain the same. Menu up for debate; maybe something different than past.

 

  1. Publicity: Ed
  • Judith Howard (choir show) asked Ed if we would be interested in advertising this, it’s at the Norwood Theater, December 5th. We can advertise on our website.

 

  1. Music Camp
  • Next year camp will be back to the traditional week that we usually have.
  • For 2019, PMA subsidy per student was 31%; which is up from last year due to fewer kids at camp than in past.

 

  1. Marching Band Classic: Tracey
  • MB Classic is at NHS on October 20, 2019
  • Menu discussion: Going to rent a grill so we can cook hamburgers. & hot dogs. Will have pizza, popcorn, chili (but not as much as in past years), apple crisp, and NO nachos.
  • Tracey will ask Paul Angelo (OCC) to get rolls.
  • Need to buy cheese, foil sheets, whipped cream; we have plenty of condiments.
  • Patty will buy snacks at BJs.
  • We have 10 bands; tied for largest show.

 

  • Marching Band Banquet: November 30, after parade at the K of C.

 

  1. Jazz night: Becca
  • Does it need to be in Norwood? Looking for new venue.

 

  1. Director of Fine Arts: Cathy
  • Difficult start of school year
  • In Spring looking to change concert schedule. Elementary honor night will be split. Good for kids to hear the honor ensembles.

 

  1. Quorum: 2019/2020 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

  1. NEXT PMA meeting will be November 13, 2019 at 7PM in the HS Library

Adjourned at 8:30 PM

Minutes respectfully submitted by Amy Doherty Nee

PMA Meeting Minutes September 16, 2019

Norwood High School, Library

Call to Order:            Let’s get this show on the road three times  … 7:05 PM

Welcome by Paul Campbell, President

Board Positions for 2019/2020 School Year:

President: Paul Campbell

Vice President: Patrick Marquis

Treasurer: Tracey Jones

Secretary: Amy Doherty Nee

Ways and Means: Kristen Serratore, Marcia Leonard, and Janice Hall

Web Masters: Ed Ferris and Tony Caravello

Social Media/Publicity: Katie McConnaughy

Hospitality: Patricia Souza and Lisa Silletti

Marching Band Classic Coordinator: Tracey Jones

MICCA Classic Coordinator: Patricia Souza

Music Camp Coordinator: Patricia Souza

HS Performance Coordinator – Instrumental: Mollie Caravello

HS Performance Coordinator – Choral: Patricia Souza

HS Performance Coordinator – Jazz: Becca Jackson

HS Performance Coordinator – Marching Band: Amy Campbell

CMS Performance Coordinator: Patrick Marquis

Attendance: Paul Campbell, Patrick Marquis, Ed Ferris, Amy Doherty Nee, Janice Hall, Marcia Leonard, Kristen Serratore, Tony Caravello,  Katie McConnaughy, Becca Jackson, Amy Campbell, Kathie Umbray, Sasha Guliaeff, Jeanna Ayoub, Steve Ayoub

  1. Approval of Last Month’s Meeting Minutes: Paul Campbell

Motion made and seconded to approve the meeting minutes of June 2019:  

Motion approved.

 President’s update: Paul

  • Town grant
  • Waiting to get money back from school for baritone we bought
  1. Treasurer’s Report: Tracey Jones (in absentia)
  • Tracey sent report via email; she was not here to review

We will approve May treasurer’s report at the October meeting.

  1. Vice President’s Report: Patrick Marquis
  • Big THANK YOU to Ed Ferris for all the work on the summer cookout and Norwood Day
  1. Ways & Means: Janice, Kristen, & Marcia
  • Merchandise table at Norwood Day: Sales were not good. Will move merch table for next year’s Norwood Day to the main street; better sales there
  • Fundraiser: Grandma’s Coffee Cake this year instead of pies; aiming for timeframe for ordering mid-October
  • Purchase reusable bags at Shaw’s – choose Norwood PMA, and we will get donation
  • Possible fundraiser: Maybe Stop & Shop gift cards as possible fundraiser?
  1. Norwood Day & Summer POPs Town Concert: Ed Ferris
  • POPs BBQ did well in donations (around $1,200); only $710 in donations at Norwood Day
  • Follow up – if it’s not worth it for us next year, we won’t do it
  • Concerts on common we usually get over $1,000, which is great
  • Looking for new credit card service for us. Now Squareup is charging a fee, will be too expensive; considering Venmo
  1. Elementary Instrumental Registration
  • Elementary school instrumental registration had 133 kids sign up for new instruments! Bodes well for future NHS bandies!
  1. Social Media update: Katie
  • Posted a lot of NHS play, Shrek, news
  • Rec department having pumpkin carving; would like to do a music related one
  • Discussed giving free tickets to MB home show to neighbors around the high school in gesture of good will; could result in increased food and merch purchases
  1. Music Camp
  • Successful week of camp; we didn’t lose any kids! 😊
  1. Student Fine Arts Liaison: Tea Caravello (in absentia)
  • Need to touch base on jackets when Tea is at meeting.
  1. Marching Band
  • MB Classic is at NHS on October 20, 2019
  • Amy C. would like to purchase garment bags for color guard; would like to buy 20

     Motion made to purchase new garment bags; motion approved

  1. Quorum: 2019/2020 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.
  2. NEXT PMA meeting will be October 9, 2019 at 7PM in the HS Library

Adjourned at 8:00 PM

Minutes respectfully submitted by Amy Doherty Nee

PMA Meeting Minutes – June 12, 2019

Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, President

Attendance: Paul Campbell (President), Patrick Marquis (VP), Tracey Jones (Treasurer), Ed Ferris (Publicity/Webmaster), Amy Doherty Nee (Secretary), Patricia Souza (Choral Coordinator), Janice Hall (Ways & Means), Marcia Leonard (Ways & Means), Kristen Serratore (Ways & Means), Tony Caravello, Mollie Caravello, Tea Caravello, Katie McConnaughy, Cathy Connor-Moen (Director of Fine Arts), Becca Jackson (Jazz Coord), Sarah Jackson, Amy Campbell, Steve Conant

  1. Approval of Last Month’s Meeting Minutes: Paul Campbell

Motion made and seconded to approve the meeting minutes of May 2019:  

Motion approved.

  1. Treasurer’s Report: Tracey Jones
  • Reviewed transactions from May events (POPs concert, etc.)
  • May carwash took in $1,450; June carwash took in $1,720

Motion made and seconded to approve May treasurer’s report:

Motion approved.

  1. Vice President’s Report: Patrick Marquis
  • Happy to report middle school spring concerts are a wrap
  1. Ways & Means: Janice, Kristen, & Marcia
  • Reviewed design for marching band 2019 show shirt; those present voted on color preference
  • Will set up order form for parents, staff, kids, and will sell at Norwood Day
  1. Norwood Day & Summer POPs Town Concert
  • We are definitely doing both (likely dates: Town POPs 7/28; Norwood Day 9/7)
  • POPs BBQ like we did last year
  • Norwood Day BBQ – we get half of common for space; can we sell merch located near the food, and therefore won’t need a booth on the street
  • Need a sign-up sheet for BBQ help for both events
  1. Kids’ Volunteer Opportunities (Tri-M, community service, etc.)
  • Need to plan ways to get kids to volunteer all through the year; need to manage their assignments at events to optimize work hours
  • Need to encourage kids to come to the common to listen to music and help out at tables
  1. Music Camp

 Camp forms due Thursday, 6/13 at MB rehearsal

  1. Student Fine Arts Liaison: Sarah Jackson, Tea Caravello
  • Let’s get ball rolling on jackets.
  1. Marching Band
  • MB Classic is at NHS on October 20, 2019
  • This is Tracey’s last year as MB Classic Coordinator; need to recruit someone to take over starting in 2020 and possibly shadow Tracey throughout the process this year

 Quorum: 2018/2019 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

  1. NEXT PMA meeting will be September 11, 2019 at 7PM in the HS Library

Adjourned at 7:40 pm

Minutes respectfully submitted by Amy Doherty Nee

PMA Meeting Minutes March 18, 2019

Norwood High School, Library

Call to Order:            7:15 pm

Welcome by Paul Campbell, President

Attendance: Paul Campbell (President), Patrick Marquis (VP), Tracey Jones (Treasurer), Ed Ferris (Publicity/Webmaster), Amy Doherty Nee (Secretary), Diane Wilson, Katie McConnaughy (Publicity), Patricia Souza (Choral Coordinator), Janice Hall (Ways & Means), Marcia Leonard (Ways & Means), Kristen Serratore (Ways & Means), Tony Caravello, Jeanna Ayoub, Cathy Connor-Moen (Director of Fine Arts)

  1. Approval of Last Month’s Meeting Minutes: Paul Campbell

Motion made and seconded to approve the meeting minutes of February 2019:  

Motion approved.

  1. Treasurer’s Report: Tracey Jones
  • Reviewed latest treasurer’s report.
  • Snowflake ball: Just about broke even.
  • Jazz classic: was good event
  • Medium: Need to reimburse the ticket buyers who bought tix for medium

 

Motion made and seconded to approve FY (Feb.) treasurer’s report: 

Motion approved.

  1. Vice President’s Report: Patrick Marquis
  • No news is good news
  1. Ways & Means: Janice, Kristen, & Marcia
  • More clothing to sell
  • Will sell at MICCA (instrumental) show
  • Suggested that we sell swag at Fine Arts Festival Saturday April 27 (10:00-2:00) music, art, drama, at the HS.
  1. Choral: Patricia Souza
  • MICCA April 5, 6, 7
  1. Jazz: Becca Jackson
  • MAJE is Saturday, March 23; located at NHS and CMS. Concessions at CMS and NHS.
  • Fully staffed with volunteers at both locations.
  • Monday, May 20th Jazz night
  1. Paul Campbell
  • Fine Arts Letter Jackets – will wait to get info from Sarah J.
  • Ballots for next year’s PMA board members. Paul will send email for us to volunteer for our positions.
  1. Cathy Moen
  • May 24 is elementary group Great East – hosted here at NHS
  • May 31 we are hosting Great East at CMS
  • Guitar Arts – Ernie Boch fundraiser received donation of $13K (!)
  • Tom Dugan retiring (elementary music educator)
  • Town budget override to be voted on June 3rd. Preparing for either scenario. Go to OneNorwood.com for info.
  1. Quorum: 2018/2019 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.
  2. NEXT PMA meeting will be April 10th at 7PM in the HS Library

Adjourned at 8:25 pm

Minutes respectfully submitted by Amy Doherty Nee

PMA Meeting Minutes – February 13, 2019

Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, President

Attendance: Paul Campbell (President), Patrick Marquis (VP), Tracey Jones (Treasurer), Ed Ferris (Publicity/Webmaster), Diane Wilson, Katie McConnaughy (Publicity/Marketing), Amy Doherty Nee (Secretary), Becca Jackson (Jazz Coordinator), Sarah Jackson, Patricia Souza (Choral Coordinator), Janice Hall (Ways & Means), Mollie Caravello, Jeanna Ayoub, Steven Ayoub

  1. Approval of Last Month’s Meeting Minutes: Paul Campbell

Motion made and seconded to approve the meeting minutes of January 2019:  

Motion approved.

  1. Treasurer’s Report: Tracey Jones
  • Reviewed latest treasurer’s report
  • Investment starting to pick up after some losses

Motion made and seconded to approve FY (Jan.) treasurer’s report: 

Motion approved.

  1. Vice President’s Report: Patrick Marquis
  • No news to report.
  1. Ways & Means: Janice, Kristen, & Marcia
  • Booked Medium night Thursday night in March 28th
  • Ordered some items that have been requested
  1. Choral: Patricia Souza (note via email)
  • Planning MICCA; getting list of volunteers together.
  1. Jazz: Becca Jackson
  • Thursday, February 14 jazz classic – good number of volunteers are in place. 10 bands instead of 12. First band on at 4:00.
  • MAJE is Saturday, March 23; located at NHS and CMS. All concessions at NHS.
  1. Paul Campbell
  • Former students wrote to school committee
  • Fine Arts Winter “Snowflake” semi-formal dance was successful
  • Possibly ordering “letter” jackets for fine arts kids; any kid who wants one would purchase it themselves
  1. Quorum: 2018/2019 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.
  2. NEXT PMA meeting will be March 13 at 7PM in the HS Library

Adjourned at 7:50 pm

Minutes respectfully submitted by Amy Doherty Nee

PMA Meeting Minutes – January 9, 2019

Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, President

Attendance: Paul Campbell (President), Patrick Marquis (VP), Tracey Jones (Treasurer), Ed Ferris (Publicity/Webmaster), Katie McConnaughy (Publicity/Marketing), Amy Doherty Nee (Secretary), Cathy Connor-Moen (Director of Fine Arts), Becca Jackson (Jazz Coordinator), Patricia Souza (Choral Coordinator), Kristen Serratore (Ways & Means), Marcia Leonard (Ways & Means), Janice Hall (Ways & Means), Mollie Caravello, Lisa Silletti

  1. Approval of Last Month’s Meeting Minutes: Paul Campbell

Motion made and seconded to approve the meeting minutes of November 2018:  

Motion approved.

  1. Treasurer’s Report: Tracey Jones
  • Reviewed report November/December
  • We took a bit of a hit on our investment, but that’s due to market fluctuations
  • Madrigal banquet; small monetary loss. Poinsettia sales down; paid a little more for hall. Maybe go back to selling poinsettias for $10 next year.
  • We had a positive gain on concert and merch sales for December concerts.

Motion made and seconded to approve treasurer’s report: 

Motion approved.

  1. Vice President’s Report: Patrick Marquis
  • Last of the winter concerts: Coakley MS 1/10. Looks like we are covered with enough volunteers, Tri-M kids and parents.
  1. Ways & Means: Janice, Kristen, & Marcia
  • Car wash dates: May 11 & June 8
  • Gift Wrapping Fundraiser: was good; will likely do again in December next year.
  • Planning for a fundraiser Medium night Thursday night in March or April
  1. Choral: Patricia Souza (note via email)
  • MICCA choral weekend April 5, 6, 7
  • MICCA preview concerts March 19th (instrumental) & 20th (choral)
  • Patricia looking for volunteers for choral weekend
  1. Jazz: Becca Jackson
  • Thursday, February 14 jazz classic. Should we do coins for camp; 50/50 raffle? Ticket pricing last year was $6; perhaps raise to $8 which is more in line with other event pricing.
  • Becca to send band list to Ed
  • MAJE: are we hosting? Cathy will check with Steve.
  • Waiting to confirm Sheraton jazz night.
  1. Director of Fine Arts: Catherine Connor-Moen
  • Worked on financial aid for music camp, would like Tracey to look at.
  • Tri-M students key chain sales – $2. Profits support beginning music class in Brazil.
  • Fine Arts Winter “Snowflake” semi-formal dance date: February 8th 7PM to 10PM; $35.
    • Thursday, January 10th 6th grade chorus, CMS honor groups
    • Thursday, January 24th festival of bands
    • Thursday, January 31st orchestra night
    • Thursday, February 7th Lalapalooza (grades 5, middle school and HS chorus)
    • Thursday, February 14th Jazz classic
    • Thursday, March 7 in Stoughton
    • March 19 & 20th MICCA preview
    • April 5, 6, 7 MICCA choral
  • Town Budget Update: Looking at school budget deficit in future, could result in district personnel cuts. The November public budget balance meeting results: still trying to bring overall number down. We as parents are encouraged to email selectmen in favor of override. Note: those employed by the town (school system) remained neutral on this subject.
  1. 2019 Band Camp Dates:
  • Camp schedule shift: Monday August 19 – Sunday August 25
  1. Quorum: 2018/2019 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.
  2. NEXT PMA meeting will be February 13 at 7PM in the HS Library

Adjourned at 8:18 pm

Minutes respectfully submitted by Amy Doherty Nee