PMA Meeting Minutes May 10, 2017

Norwood High School, Library

Call to Order:            7:07 pm

Welcome by Paul Campbell, PMA President

Attendance:  Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer),

Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonough,  Claudia Moldonado, Becca Jackson, Inta Jurgela, Cathy Moen, Patricia Souza, Mike Guarin, Janice Hall, John McGuire, Tanya McGuire, Diane Wilson,

  1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to approve the Minutes of April 12, 2017:  Approved

  1. Approval of Treasurer’s Report: Tracey Jones

New England Financial Annuity:  After meeting with Michael Mullin, financial planner, from Claro Advisors last month, the PMA discussed their investment options.  The best option would be to invest in a balanced fund with stocks in US large companies and some companies overseas.  Mr. Mullin will monitor our investment and rebalance as needed.

Motion made and seconded to dissolve the annuity and direct the treasurer to reinvest in a manageable account: Approved

The concession tables at Fine Arts events were very successful.

Liability insurance renewed for board members.

Discussed having an Ad book that will be used all year long at Fine Arts events and performances.

Ceramic Ornaments (100) have been made; designed with an image of the school tower taken by Judy Ice. They will be given to seniors at the Senior Banquet. Plan to sell for $10 at concerts and Norwood Day in September.

Motion made and seconded to approve the Treasurer’s Report (April): Approved

  1. Vice President: Terry MacDonald

Jazz Night: Took place May 3, 2017 at the Sheraton Four Points and was a great evening. Rates will increase to $1250 next year. May need to look at other venues, but will consider returning.

Slate of Exec. Board: A five member Board of officers to be nominated for next year. The slate of officers needs to be presented at the annual meeting (Pop’s Night) on May 12th.

Slate of Officers: President: Diane Wilson, Vice-President: Paul Campbell, Treasurer: Tracey Jones

Secretary: Amy Doherty-Nee, Ways & Means: Kim Beaudet.

Motion made and seconded to accept the slate of officers for the 2017-18 school year to present at the annual public meeting: Approved

 

Slate of Board Members: Publicity/Webmaster: Ed Ferris, Jazz Coordinator: Becca Jackson, NHS Instrumental: Patrick Marquis, NHS Choral: Patricia Souza, Marching Band Coordinator: Diane Wilson, Marching Band Classic: Tracey Jones, Camp Coordinator: Lisa Silletti, Color Guard Coordinator: Amy Campbell

Motion made and seconded to accept the slate of Board Members for the 2017-18 school year to present at the annual public meeting: Approved

  1. Ways & Means: Kim Beaudet

UNO Pizzeria & Grill Dough Raiser: May 19, 2017. The PMA will receive 20% of purchases made by customers with a flyer (includes bar tab). Fliers to be handed out at Pops Night and on the Town Common the evening of the Senior Prom. Must hand in flier when placing order.

Merchandise:  To be sold at Pops Night and at three CMS spring concerts.

Car Wash: June 10, 2017 (9am to 3pm). Arrive at 8:30am to set-up.

  1. Publicity: Ed Ferris

Schedules: Please forward any event schedules or performance results to Ed to put on the Website. He needs information on elementary school events. The PMA Scholarship applications have been posted.  PMA scholarships are awarded at graduation (awards at Pops Night).  The flier for the UNO Pizzeria & Grill Dough Raiser on May 19, 2017 has been posted in a PDF format for easy printing.  Flier will be shared on FB with Friends of Norwood Schools, Norwood PMA and Norwood Now.

  1. Director’s Report: C. Moen

Pops Night: C. Moen to organize the seating. There will be no intermission, but awards will be announced in the middle of the event.  Major scholarships will be awarded at graduation.  A. Campbell to arrange concessions and ticket sales. C. Moen suggests selling platters with cheese, crackers and grapes. Chips, candy and water will be available for sale. Tables will seat 420 people (205 sold to date). Discussed having student ushers or student servers so people seated at tables do not have to go to concession stand. Improvements will be made to ticket sales at the entrance in order to prevent long backups.

Fine Arts Trip: Not enough student interest for the Nashville/Memphis trip last year.  Considering just a Nashville trip for April Vacation 2018 in order to keep costs down.  Discussed various fundraising options.  Need the students to get excited about the trip and get involved with the fundraising.

Music Camp forms and recital forms have been distributed to students.

Great East Music Festival: Cost of the Great East $2000 more than expected.  May need to have student fundraisers to help defray the cost of the festival in the future.

  1. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

Judges Meals: $150-$200 budget for post event meals for judges

  1. NEXT PMA MEETING: June 14, 2017 at 7pm in the NHS library

Adjournment at 9:04 pm

Minutes respectfully submitted by Stacey Lane