Author: NorwoodPMAAdmin

Norwood High School, Library

Call to Order:            7:10 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Amy Doherty Nee (Secretary), Ed Ferris (Publicity/Webmaster), Stacey Lane, Patrick Marquis, Becca Jackson, Kathy Umbay, Sasha Giuliaoff

1. Introductions: Diane led intros of new board members.

2. Approval of June Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the Minutes of June 14, 2017:  Approved

3. Treasurer’s Report: Tracey Jones

Fidelity annuity has been reinvested ($97,849); new vehicle should be a better investment for us.

Year over year profit & loss comparison, discussed September 2016 through August 2017 compared to same period prior year.

Fundraising: Discussed declining mattress sale profits and other losses. Discussed possibility of bringing back pie fundraiser, as in past it yielded over $9K in profit.

4. Vice President: Paul Campbell

Possible move from Sheraton Four Points for events Snowflake/Fine Arts ball, Jazz night, Senior night. Is there another venue?

October meeting agenda item: discuss Sharaton alternative – Norwood Theater for jazz night? Elks for other events?

Arcade Fire Raffle: Amy Nee will try to sell Arcade Fire tickets that were not raffled off

5. Ways & Means: Kim Beaudet

Mattress Fundraiser: Sept. 23, will implement “Princess & the Pea” raffle to generate more money.

Kim will make and distribute flyers.

Merchandise:  We sold $234 in merchandise at Norwood Day.

Possible Pie Fundraiser: Kim will call Meadowbrook to explore pie fundraiser again. Will need a committee of volunteers to help facilitate.

6. Marching Band: Diane Wilson

Band Uniforms: fitted and all set.

Voted on motion for PMA to fund pizza for kids who go from football game to rehearsal. Motion approved.

Shelves for marching band closet: discussed getting shelves, maybe with money that was to be used for jazz risers?

7. Director of Fine Arts: Catherine Connor-Moen

Music composition for retired Foxboro educator: Norwood will be part of funding of composition of music to honor Steve Massey who retired.

Coakley Staff Update: temporary replacement for Mr. Chisholm who is on medical leave.

Field Trip: better to wait until 2019 for fine arts possible trip to Nashville, but will implement fundraising early.

High School Schedule: discussed need to address high school schedule, with only one elective option for students. Would like to move to 8-period schedule allowing kids to choose more than one fine arts elective.

8. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

9. NEXT PMA MEETING: October 11, 2017 at 7pm in the NHS library

Adjournment at 8:30 pm

Minutes respectfully submitted by Amy Doherty Nee

Of note to follow up at next meeting: Alternative to Sheraton Four Points for events

Norwood High School, Library

Call to Order:            7:07 pm

Welcome by Paul Campbell, PMA President

Attendance:  Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer),

Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonough,  Claudia Moldonado, Becca Jackson, Inta Jurgela, Cathy Moen, Patricia Souza, Mike Guarin, Janice Hall, John McGuire, Tanya McGuire, Diane Wilson,

1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to approve the Minutes of April 12, 2017:  Approved

2. Approval of Treasurer’s Report: Tracey Jones

New England Financial Annuity:  After meeting with Michael Mullin, financial planner, from Claro Advisors last month, the PMA discussed their investment options.  The best option would be to invest in a balanced fund with stocks in US large companies and some companies overseas.  Mr. Mullin will monitor our investment and rebalance as needed.

Motion made and seconded to dissolve the annuity and direct the treasurer to reinvest in a manageable account: Approved

The concession tables at Fine Arts events were very successful.

Liability insurance renewed for board members.

Discussed having an Ad book that will be used all year long at Fine Arts events and performances.

Ceramic Ornaments (100) have been made; designed with an image of the school tower taken by Judy Ice. They will be given to seniors at the Senior Banquet. Plan to sell for $10 at concerts and Norwood Day in September.

Motion made and seconded to approve the Treasurer’s Report (April): Approved

3. Vice President: Terry MacDonald

Jazz Night: Took place May 3, 2017 at the Sheraton Four Points and was a great evening. Rates will increase to $1250 next year. May need to look at other venues, but will consider returning.

Slate of Exec. Board: A five member Board of officers to be nominated for next year. The slate of officers needs to be presented at the annual meeting (Pop’s Night) on May 12th.

Slate of Officers: President: Diane Wilson, Vice-President: Paul Campbell, Treasurer: Tracey Jones

Secretary: Amy Doherty-Nee, Ways & Means: Kim Beaudet.

Motion made and seconded to accept the slate of officers for the 2017-18 school year to present at the annual public meeting: Approved

Slate of Board Members: Publicity/Webmaster: Ed Ferris, Jazz Coordinator: Becca Jackson, NHS Instrumental: Patrick Marquis, NHS Choral: Patricia Souza, Marching Band Coordinator: Diane Wilson, Marching Band Classic: Tracey Jones, Camp Coordinator: Lisa Silletti, Color Guard Coordinator: Amy Campbell

Motion made and seconded to accept the slate of Board Members for the 2017-18 school year to present at the annual public meeting: Approved

4. Ways & Means: Kim Beaudet

UNO Pizzeria & Grill Dough Raiser: May 19, 2017. The PMA will receive 20% of purchases made by customers with a flyer (includes bar tab). Fliers to be handed out at Pops Night and on the Town Common the evening of the Senior Prom. Must hand in flier when placing order.

Merchandise:  To be sold at Pops Night and at three CMS spring concerts.

Car Wash: June 10, 2017 (9am to 3pm). Arrive at 8:30am to set-up.

5. Publicity: Ed Ferris

Schedules: Please forward any event schedules or performance results to Ed to put on the Website. He needs information on elementary school events. The PMA Scholarship applications have been posted.  PMA scholarships are awarded at graduation (awards at Pops Night).  The flier for the UNO Pizzeria & Grill Dough Raiser on May 19, 2017 has been posted in a PDF format for easy printing.  Flier will be shared on FB with Friends of Norwood Schools, Norwood PMA and Norwood Now.

6. Director’s Report: C. Moen

Pops Night: C. Moen to organize the seating. There will be no intermission, but awards will be announced in the middle of the event.  Major scholarships will be awarded at graduation.  A. Campbell to arrange concessions and ticket sales. C. Moen suggests selling platters with cheese, crackers and grapes. Chips, candy and water will be available for sale. Tables will seat 420 people (205 sold to date). Discussed having student ushers or student servers so people seated at tables do not have to go to concession stand. Improvements will be made to ticket sales at the entrance in order to prevent long backups.

Fine Arts Trip: Not enough student interest for the Nashville/Memphis trip last year.  Considering just a Nashville trip for April Vacation 2018 in order to keep costs down.  Discussed various fundraising options.  Need the students to get excited about the trip and get involved with the fundraising.

Music Camp forms and recital forms have been distributed to students.

Great East Music Festival: Cost of the Great East $2000 more than expected.  May need to have student fundraisers to help defray the cost of the festival in the future.

7. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

Judges Meals: $150-$200 budget for post event meals for judges

8. NEXT PMA MEETING: June 14, 2017 at 7pm in the NHS library

Adjournment at 9:04 pm

Minutes respectfully submitted by Stacey Lane

Norwood High School, Library

Call to Order:            7:08 pm

Welcome by Paul Campbell, PMA President

Attendance:  Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer),

Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonough,  Claudia Moldonado, Becca Jackson, Lisa Drenkhahn, Inta Jurgela, Lisa Silletti, Cathy Moen, Amy Doherty-Nee, Patricia Souze

1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to approve the Minutes of March 8, 2017:  Approved

2. Approval of Treasurer’s Report: Tracey Jones

New England Financial Annuity:  Michael Mullin, financial planner, from Claro Advisors advised the PMA on investment options. An investment option with minimal fees would be best. Mr. Mullin stated fees would most likely be .005% of the asset per year. Also, It must be low risk since we depend on the interest to fund scholarships. The next step, if interested, would be to call MetLife to dissolve annuity and transfer to a new Fidelity account under the PMA name (not linked to an individual).

Majority of treasurer activity was with the MAJE and MICCA events.

The concession table for MICCA Choral was a great success.

The $1000 reimbursement we receive for hosting MAJE will be used to purchase jazz band risers.

We received a $750 donation from Verizon to recognize, Tom O’Malley, a Verizon employee who volunteers numerous hours to assist the music program.

Motion made and seconded to approve the Treasurer’s Report (March): Approved

3. Vice President: Terry MacDonald

Jazz Night: May 3, 2017. The rates for the Sheraton Four Points have increased from $500 to $750 to $1250 over the past few years.  C. Moen spoke to the Sheraton and negotiated the reduced room rental of $1000, but it will increase to $1250 next year. Discussed having Jazz Night at NHS or Norwood Theater next year. Ticket sales cover the cost of musician and rental fees and do not raise money. All Jazz students were asked to sell 5 tickets at $15pp. ($20 at the door).  Doors open at 7pm and the performance starts at 7:30pm.

Senior Awards Night:  May 25, 2017 at the Sheraton Four Points. A banquet for graduating seniors who participate in the music program. Invitations are ready to be sent. The gift will be the NHS clock tower ornament (to be made).

Slate of Exec. Board: A five member Board of officers to be nominated for next year. The slate of officers needs to be presented at the annual meeting (Pop’s Night) on May 12th.

The slate is a work in progress and will be decided at the next PMA meeting on May 10^th.

Tentative Slate: President: Pending, Vice-President: Pending, Treasurer: Tracey Jones

Secretary: Amy Doherty-Nee, Ways & Means: Kim Beaudet, Publicity: Ed Ferris, Jazz Coordinator: Becca Jackson, NHS Instrumental: Patrick Marquis, Marching Band Coordinator: Diane Wilson,

Camp Coordinator: Lisa Silletti, Color Guard Coordinator: Amy Campbell, MB Classic: Pending

Event Coordinator: Pending, Webmaster: Ed Ferris

Bylaw Review: Discussed forming a committee to review the bylaws over the summer. The current bylaws state you can’t be on the Board once your student graduates, but those parents have a lot of knowledge to share.

4. Ways & Means: Kim Beaudet

UNO Pizzeria & Grill Dough Raiser: The PMA will receive 20% of purchases made by customers with a flyer (includes bar tab). K. Beaudet to check the availability of April 28^th.

Merchandise:  Received an order of sweat pants with pockets (size small).  Discussed ordering shorts. Will send order forms through C. Moen to the elementary schools for presale.

Car Wash: June 10, 2017 (9am to 3pm).

Ceramic Ornaments:  A fundraiser to sell ornaments designed specifically for the PMA.  A high resolution image of the school tower will be used. Plan to sell at Norwood Day in September.

5. Publicity: Ed Ferris

Schedules: Website has been updated with up-coming events to put on the website.  Ed inquired about the status of PMA Scholarship applications.  C. Moen needs to review the application and will release it for distribution after April Vacation. E. Ferris will post to the PMA website when available.

PMA scholarships are awarded at graduation (awards at Pops Night).

Alumni section has been added to provide information on their activities in the arts. The sponsorship page has been updated. Parent and student pages have been added in addition to a helpful links page.

6. Music Camp: Lisa Silletti

August 13, 2017 through August 19, 2017.  Need two chaperones and one medical/nursing staff member.  Camp packets have been distributed at the Marching Band Kick-off meeting at CMS.

7. Choral Updates: Phyllis McDonough

MICCA Choral :  The MICCA Concert and Choral Festival were very successful. Thank you to everyone who volunteered their time over the weekend.

8. Director’s Report: C. Moen

Fine Arts Festival: April 7, 2017.  The event took place on a Saturday at NHS and C. Moen states she received positive feedback.  Discussed improving the visibility of the performance schedule or providing a pamphlet with event times.  More students are needed to help set up for performers.

Audience Etiquette: It is important that students/parents learn proper audience etiquette. The audience should stay for the entire performance and support all music groups.  Attendees should not enter or leave the auditorium during a performance.

Pops Night: C. Moen to organize the seating. Discussed having student ushers or student servers so people seated at tables do not have to go to concession stand.  Chips, candy and water will be available for sale. Access to the track will not be allowed.  Improvements will be made to ticket sales at the entrance in order to prevent long backups.

BigEast: Discussed having an accurate count of attendees (Do not double count students).

9. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

Judges Meals: $150-$200 budget for post event meals for judges

10. NEXT PMA MEETING: May 10, 2017 at 7pm in the NHS library

Adjournment at 9:00 pm

Minutes respectfully submitted by Stacey Lane

Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, PMA President

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer), Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonough,  Claudia Moldonado, Diane Wilson, Patrick Marquis, Maura Smith, Kristen Serratore, Janice Hall, Brian Sheehan, Becca Jackson, Lisa Drenkhahn, Inta Jurgela, Lisa Silletti

1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to approve the Minutes of February 7, 2017:  Approved

2. Approval of Treasurer’s Report: Tracey Jones

New England Financial Annuity:  P. Campbell invited a financial planner to attend the next PMA meeting on April 12th to discuss our investment options.

Majority of activity was with the Classic and the Semi. The Classic had three bands with an outstanding balance. The semi had great attendance and the ticket price covered the cost (Sheraton prices have increased). Judges dinner after the classic cost more than expected. It was voted in the past that we limit the cost of the dinner. A student account line item was added and an Email was sent to seniors informing them of their student account balance.

Motion made and seconded to approve the Treasurer’s Report (February): Approved

3. Special Guest: Maura Smith

Maura is a candidate for School Committee. She is a Norwood graduate, who received her B.A. in Theatrical Directing from Fordham University and her M.F.A in Film Production from Boston University. Maura has directed multiple theatrical productions for NHS.  She has served as Town Meeting Member for the last two years and has promised to fight hard to improve our schools and ensure that every student in Norwood receives a high quality and innovative education that gives them the skills they need not just to succeed, but to flourish.  She will have a meet and greet on March 16^th at the OCC from 7:30 to 9:30 pm.

4. Vice President: Terry MacDonald

MAJE: March 18, 2017 at NHS and CMS from 9am to 7pm. All Jazz ensembles, 12-13 bands, that received gold or high silver with invitation.  Concessions at NHS only.  CMS will come to NHS for concessions and awards at the end.  A band will provide entertainment while the judges are tallying scores.  Parent volunteers will get an email with position and times. Tickets at door $10, Students $5.  MAJE will reimburse for judges lunches and all expenses.

Jazz Night: The rates for the Sheraton Four Points have increased from $500 to $750 to $1250 over the past few years.  T. MacDonald has not signed a contract, but has May 3^rd on hold. C. Moen to contact Sheraton about lowering their fee since it is a community event.

Senior Awards Night:  May 25, 2017 at the Sheraton Four Points. A banquet for graduating seniors who participate in the music program. The gift will be the NHS clock tower ornament (to be made).

Ballots: Next year’s Board Member Nomination Ballots were distributed. Need to be returned by the April PMA meeting so the nominating committee can select a slate of officers to be presented at Pop’s Night in May. If there are not enough parents interested in executive board positions, we may need to amend the bylaws to allow some current board members to remain on.

5. Ways & Means: Kim Beaudet

Merchandise:  Received an order of sweat pants with pockets (size small).  Will send order forms through C. Moen to the elementary schools for presale.

Trivia Night: On hold for this year.

Car Wash: June 10, 2017

Mattress Sale:  Reserved date.  Discussed whether or not to have event. Will table for now.

Ceramic Ornaments:  A fundraiser to sell ornaments designed specifically for the PMA.  Discussed using the image of the school tower. Plan to sell at Norwood Day in September.

Ernie Boch Band:  It was suggested that the PMA ask Ernie Boch’s band to perform at NHS as a fundraiser. It was also suggested that students write letters to Mr. Boch to express concerns about the future of the music program.

Music Drives Us (Ernie Boch): Provides grants for needed capital expenses. PMA has received it in the past. Discussed applying for the grant.

6. Publicity: Ed Ferris

Joe Hart Fundraiser for the PMA: Cancelled.  Joe sent an email out stating he would have his own fundraiser on May 6^th, 7 to 10 pm at the Workmen’s Hall (donated hall).  He will not charge admission, but will accept donations to the Norwood Music Department.

Schedules: Needed for up-coming events to put on the website.  Inquired about the status of PMA Scholarship applications.  Once C. Moen releases it, It will be available from music teachers, guidance and PMA website.

7. Music Camp: Lisa Silletti

August 13, 2017 through August 19, 2017.  Will need medical/nursing staff.  Will contact Mark Bell, EMT.  April 6^th is the tentative Marching Band Kick off Meeting.

Camp forms will be distributed at that time.

8. Choral Updates: Phyllis McDonough

MICCA Choral :  The MICCA Concert and Choral Festival is scheduled to take place on 3/31, 4/1 and 4/2. Numerous volunteers are needed. Judges have been contacted.  P. Maquis will record all 3 days, and AnnMarie Bustler will announce all 3 days. In order to use NHS Café equipment, we will need to hire food service staff. P. Campbell will check with Kate O’Malley. Pizza to be ordered from Olivios. Donations of brownies for sundaes and cases of water are needed. A volunteer form was emailed to all choral parents.

9. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

10. NEXT PMA MEETING: April 12, 2017 at 7pm in the NHS library

Adjournment at 8:35 pm

Minutes respectfully submitted by Stacey Lane