PMA Meeting Minutes August 25, 2016

PMA Meeting Minutes

August 25, 2016

Norwood High School, Cafe

Call to Order:            7:02 pm

Welcome by Paul Campbell, PMA President

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Maureen Dimitriou (Treasurer), Stacey Lane (Secretary), Ed Ferris, Lisa Silletti, Steve Conant, Claudia Maldanado, James Butler, Tracey Jones, Becca Jackson, Paula Labell, Larry Labell, Kristen Serratore, Amy Campbell, Diane Wilson, Sara Steele, Thomas Steele, Patricia Souza, Cathy Maloney

PMA meeting called to discuss:

  1. Reimbursement of $35 fee to camp counselors for required fingerprinting
  2. Cost for materials (Approx. $750) to build the props for this seasons show “Turning the Tables”
  3. Reimbursement of $467.69 for repairs to the golf cart computer

Fingerprint Fee for Camp Counselors

Superintendent of Schools, James Hayden, has implemented a new policy to require the fingerprinting of music camp counselors effective August 1, 2016 (2016 Music Camp).  Since the policy was made after the counselors were selected, Cathy Moen thought it was unfair to have the counselors (mostly college students) pay the $35 fingerprinting fee.  The counselors were informed that the PMA would reimburse them for the charge.

The PMA has not seen the new policy and would like to have a copy in order to share it with counselors next year.  Moving forward, counselors will be informed that they are responsible for the $35 fingerprinting charge.

It was pointed out that this year was costly because all the counselors needed fingerprinting.  Next year, many of the same counselors may return and will not need to be done again.  Only new counselors would need fingerprinting.  Teachers and staff are responsible for paying for their fingerprinting.

Discussed concerns that the policy may expand and require fingerprinting of chaperones and other music volunteers.  The PMA does not want to be responsible for paying fingerprinting charges.  The expense may become too burdensome.

Discussed sending a letter to Jim Hayden, requesting a copy of the policy and informing him of the PMA’s concerns.

Motion made and seconded to reimburse the counselors $35 for the cost of fingerprinting: Approved

Motion made and seconded to send a letter and invoice to James Hayden, Superintendent of Schools, requesting the PMA be reimbursed for counselor fingerprinting fees:  Motion failed

Marching Band Show Materials

The Marching Band show “Turning the Tables” needs a 12 foot, functioning turntable. The turntable needs to be strong enough to hold students while slowly turning.  Also, it will have to be portable.

  1. Ferris requests the help of parents to build the set, donate supplies and help move the set onto the field during shows. The building of the set will take place starting next week (Labor Day weekend) in the lot near the MB storage shed. James Bowers has offered to help. Two (26 ft.) trucks will be needed this year to travel to competitions.

Ed Ferris withdrew his email motion made on August 18, 2016 for the PMA to fund $700 for material costs for the turntable project for the marching band show.

Motion made and seconded to spend up to $750 to purchase materials to make the set/props for this season’s marching band show, “Turning the Tables”:  Approved

Golf Cart

The marching band golf cart battery was failing to hold a charge.  It was discovered to be a problem with the golf cart computer and not the battery.  Ed Ferris paid $467.69 to have the repairs made by Extreme Cart.   Ed had conversations with two possible sponsors: Extreme Cart and Bobby’s Auto which may defray a portion of the repair expense.

Motion made and seconded to reimburse Ed Ferris $467.69 for the cost of repairing the golf cart computer:  Approved

Upcoming Events:

Paul Campbell made an appeal to the membership asking for volunteers to assist with numerous upcoming events.  He also requests volunteers to help build the marching band show props/set

PMA Fundraiser Concert: Mary McAvoy

Friday, September 23, 2016 at 7pm in the auditorium.  Mary will have a clinic with the choral groups and they will sing a cover with her.  PMA will help with promotion and selling tickets ($10). The event is posted on the website.  Posters will need to be made and placed around town.  Discussed selling General Admission tickets at door and online.

Norwood Day Booth:

September 10, 2016.  Volunteers are needed to man the table, sell merchandise and promote the music program. A volunteer sign-up sheet was distributed.

Mattress Sale:

September 24, 2016 in the NHS gym.  The marching band students and parents will be at a MB show that day.  The mattress company has staff for set up and sales.  In the past, MB students/parents sold music merchandise and greeted customers.

15 . Adjournment at 8:30 pm.

Minutes respectfully submitted by Stacey Lane.