PMA Meeting Minutes – March 12, 2018

Call to Order:            7:10 pm

 

Welcome by Diane Wilson, PMA President

Attendance: Dr. Thomson (Norwood school Superintendent), Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Ed Ferris (Publicity/Webmaster), Amy Doherty Nee (Secretary), Patrick Marquis, Patricia Souza, Stacey Lane, Cathy Moen, Becca Jackson, Katie McConnaughy, Lisa Silletti

 

  1. Approval of Last Month’s Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the meeting minutes of February 12, 2018:  

Motion approved

  1. Treasurer’s Report: Tracey Jones

Reviewed balance sheet – noted that PMA investment down a little due to market fluctuations.

Motion made and seconded to approve treasurer’s report of February 2018: 

Motion approved

  1. Vice President’s Report: Paul Campbell

Distributed ballots for PMA positions – most filled out and returned at the meeting.

 

  1. Jazz Update: Becca Jackson

MAJE: MAJE Southeast Festival makeup date for Tuesday (3/13) has been cancelled due to snow. Resched – they will likely allow our district to compete at state on Sunday. Start and end times TBD.

Volunteers: discussed difficulty in getting kids to volunteer – possibility of making it a service piece of Tri-M honor society

 

  1. MICCA Choral Update: Patricia Souza

Dates: Friday-Sunday March 23-25

Choral portion is hosted at NHS. (Instrumental portion not hosted by NHS.) Cathy Moen reviewed logistics; Patricia Souza reviewed volunteer and concession needs.

 

  1. Ways & Means Update: Kim Beaudet

Merch sales:  new t-shirts, joggers, pop sockets, etc. to sell at spring concerts.

Fundraisers: Got approval for two car wash dates coming up (5/12 – choral & instrumental; 6/9 – marching band); any child can participate in any car wash.

 

  1. Director of Fine Arts Update: Catherine Connor-Moen

Music drives us event: Purchased plastic pBones for little kids; middle school has electric piano, snare drum, concert bells, violas, cellos, bows, etc.

Can only apply once every three years to this grant.

Ernie Boch visit: Ernie Boch will be at NHS April 4th 1:00; PMA welcome to attend for photo op

Coins for Camp: going well; kids carrying around containers; jars at concerts

MICCA preview concert – the 3/13 instrumental concert rescheduled for Tuesday 3/20? Steve Conant will communicate that information.

 

  1. Marching Band Update: Diane Wilson/Cathy Moen

Date of marching band kick-off meeting yet to be determined.

School budget yet to be determined, marching band expensive, want to wait to see what budget looks like.

 

  1. Quorum: 2017/2018 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

  1. NEXT PMA MEETING: Wednesday, April 11 at 7pm in the NHS library

Adjourned at 8:28 pm

Minutes respectfully submitted by Amy Doherty Nee

 

PMA Meeting Minutes – February 12, 2018

Norwood High School, Library

 

Call to Order:            7:05 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Ed Ferris (Publicity/Webmaster), Amy Doherty Nee (Secretary), Patrick Marquis, Patricia Souza, Stacey Lane, Cathy Moen, Becca Jackson, Sarah Jackson, Katie McConnaughy

 

  1. Approval of January Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the meeting minutes of January 10, 2018:  

Motion approved

  1. Treasurer’s Report: Tracey Jones

Discussed all groups to fund semi-formal Fine Arts dance.

Reviewed balance sheet – made scholarship payout.

 

Motion made and seconded to approve treasurer’s report of January 2018: 

Motion approved

  1. Vice President: Paul Campbell

Fine Arts dance was a success!

 

  1. Jazz Coordinator: Becca Jackson

Jazz Classic: All set with staffing; Tracey ordered pizza. Concessions in cafeteria; enough water donated.

Next year make the ticket price higher – it’s $6 now, which is an odd price.

Tracey will give Becca 2 cash boxes.

Discussed selling flowers at door, since it’s Valentine’s Day.

Kim will get flowers.

Coming up: MAJE on March 18

 

  1. Ways & Means: Kim Beaudet

Merch sales:  Kim ordered more fleece, vests, t-shirts. Not placing big order, will get new items, e.g., summer beach towels, gloves. Need pencils for spring concerts, maybe new flannel pants, tank tops, shorts maybe?

Fundraisers: Two car washes coming up (5/12 & 6/9)

Other idea – McDonalds on Rt 1 (new restaurant) any dollars spent during specified hours (can be breakfast, noon, or night) we get a portion.

Discussed possibility of having McDonalds fundraiser on same day as one of the car washes.

 

  1. Marching Band: Diane Wilson

Music Camp 2018: almost time for the forms to be made.

What is date of marching band kick-off meeting? Cathy will ask Steve – maybe schedule week before April vacation.

 

  1. Director of Fine Arts: Catherine Connor-Moen

Can we think of possible fundraiser for music camp financial aid?

Nixed idea of kids collecting money in cans in front of businesses.

Approach businesses asking if they would sponsor a student. Request alumni donations, possibly request current parents to donate a little more.

Set it up as a PMA scholarship fund.

Scholarship for lessons

Coin collection – March is Music in our Schools Month

“Coins for Camp” start on Wednesday at Jazz Classic. Sarah Jackson will coordinate with CCM on getting it out to students

 

Receipt for tablecloths for Madrigal dinner; gave to Tracey

 

First Tri-M honor society induction last week; went well. Do we purchase tassels? They might have been purchased already.

 

Jazz night – early April – don’t have firm date yet – at Sheraton 4 Points

 

  1. Choral Update: Patricia Souza

MICCA choral weekend = March 23, 24, 25

MAJE = March 18

Tracey will get hot dog roller; ask Honeydew to donate coffee

 

  1. Quorum: 2017/2018 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

  1. NEXT PMA MEETING: Monday, March 12 at 7pm in the NHS library

Adjourned at 8:32 pm

Minutes respectfully submitted by Amy Doherty Nee

 

 

PMA Meeting Minutes January 10, 2018

Norwood High School, Library

Call to Order:            7:06 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Amy Doherty Nee (Secretary), Ed Ferris (Publicity/Webmaster), Patrick Marquis, Patricia Souza, Stacey Lane, Cathy Moen, Becca Jackson, Sarah Jackson, Katie McConnaughy, Lisa Silletti

  1. Approval of November Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the meeting minutes of November 8, 2017:  

Motion approved

  1. Treasurer’s Report: Tracey Jones

Balance sheet review: Net income $5,672

Fidelity investment: profitable so far; they have had for about one-quarter.

Motion made and seconded to approve treasurer’s report of December 2017: 

Motion approved

  1. Vice President: Paul Campbell

Upcoming events:

Fine Arts semi-formal dance: February 2nd

Jazz Classic: February 14th

MICCA: March 23rd, 24th, 25th

Senior night: May 24th at Four Points

Solar panels: Paul procured solar panels for shed to charge cart

  1. Ways & Means: Kim Beaudet

Car wash fundraisers: Two car wash dates scheduled for May 12th for “elementary through high school instrumental and choral,” and June 9th for “marching band.”

CMS concert merch sales:  Sheri will handle upcoming January 11th 6th grade middle school concert merch table sales.

New merch items: discussed ideas for new merch items. Tracey will update Kim with inventory list.

There is a balance of over $2K for merch. Kim will make sure we are stocked for festival of bands.

People want pencils with specific instruments, key chains, short sleeved t-shirts.

Gift wrapping table fundraising: Henry Bear’s Park allows groups to set up table and wrap customers’ purchases, with us keeping all donations. Maybe an idea for closer to Christmas?

Scrip fundraising: Kim needs further info. Money goes directly to us, on-going process. Kim will look into having someone come talk to us about it. Maybe start small and get it up and running for holiday timeframe.

  1. Marching Band: Diane Wilson

Prop fundraising: Ed brought up the fact that we will start out marching band season with no existing props – what we have will not be carried over for marching band. We need to be prepared for expenses for new props.

Music Camp 2018: August 12-18 (Sunday to Sat

Note for next year *2019* music camp: will start on a Monday and go to Sunday, FYI

  1. Director of Fine Arts: Catherine Connor-Moen

Community service: need to consider possible community service ideas for music honor society.

Funds: given to Tracey.

PMA scholarships: have started coming in.

Staffing: Craig Chisolm has resigned. K. Entwhistle will stay, then will hire someone else.

Great East Festival: seeing if Norwood will participate; possible locations at high school and middle school.

Scholarships: need to brainstorm about scholarships for students for lessons, camp, can we earmark a certain amount of fundraising money for that? We need to have a formal application for scholarship.

  1. Choral Update: Patricia Souza

Madrigal banquet: Cathy needs to give Tracey the bill for tablecloths from the banquet.

Elementary choral tour: went well.

  1. Publicity: Ed Ferris

Posting events and info on site; reminder to send anything you want posted to Ed with as much detail as possible.

Amy sent Amazon smile flyer to Becca for Sarah to post on Instagram.

  1. Quorum: 2017/2018 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.
  2. NEXT PMA MEETING: Monday, February 12 at 7pm in the NHS library

Adjourned at 8:45 pm

Minutes respectfully submitted by Amy Doherty Nee

 

 

PMA Meeting Minutes November 8, 2017

Norwood High School, Library

Call to Order:            7:20 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Amy Doherty Nee (Secretary), Ed Ferris (Publicity/Webmaster), Steve Conant, Patrick Marquis, Patricia Souza, Stacey Lane, Cathy Moen

  1. Approval of June Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the meeting minutes of October 11, 2017:  

Motion approved

  1. School Committee Conant, Ms. Moen, some senior members of the band, et al attended the school committee meeting to be recognized for the marching band’s championship season.
  2. Treasurer’s Report: Tracey Jones

Balance sheet review/Marching Band Classic review: Classic net income for October nearly $6K. Concessions were up, but gate was not up as much as expected (not as many parents came). Excess programs purchased; maybe next year cut back on programs. Ordered 750 programs, maybe next year print 600. Maybe save about $100.

Notes for next year MB Classic: Next year make sure nothing else going on at school that day. Indian dance festival interfered with parking, etc. Whoever is in charge of booking at H.S. needs to book the whole school next year, not just the field.

Motion made and seconded to approve treasurer’s report of October 2017: 

Motion approved

  1. Ways & Means: Kim Beaudet

Buttons were good merch sellers. We sold a lot of stuff we bought last year at the MB Classic, and the profit is in this year. We have new hats which will last into future. Profit margin is not great for hoodies; fleece is good, pajama pants are good sellers, smaller items are good profit-makers (keychains, pencils, socks). When time to re-order, don’t order new sweatshirts, order more hats.

Upcoming shows: Do we want to set up merch table at elementary shows?

Madrigal banquet (Dec 1), HS concert (Dec 13), middle school concerts (Dec 14 & Dec 19), 6th grade Jan 11), orchestra (Jan 18) – all dates are on shared Google calendar.

Scrip fundraising: need to move quickly to see if we can start to capture holiday shopping. Kim will contact. (Post script note: Ed sent an email about Scrip to all to review, 11/9/17.)

Amazon smile: Amy will make flyer to promote; Ed will distribute to music students’ parent list (after we get the opt-outs).

  1. Vice President: Paul Campbell

Revisited item from last month –

Venue (Sharaton) alternative: Becca Jackson inquired about holding jazz night at the Norwood theater. She heard back and they said: Our rentals are usually booked 10-12 months in advance, although we may sometimes have a weekday/night available.  The rental process generally goes through several steps.  First we request the dates, times, and technical needs required by our customers.  If a date is selected/available we do a cost estimate to see if it fits within their budgets.  If so we then drill down to the specifics for a contract agreement.  Our rentals range between $3,500 – $7,500. 

Based on their response, the theater is not an option for our event. Perhaps Amy C. can check out a rumor that St. Catherine’s performs their plays there, and see if there can be a deal made for school event for us.

  1. Marching Band: Diane Wilson

Season over; what a great season!

Promotion: How do we get school and non-music kids to understand marching band success.

Maybe display our trophies more prominently?

Schedule: Talked to Steve about setting dates by Jan 1, so we can make sure things are not double booked.

Traffic for MB Classic: Next year make sure NO traffic around back. Block off the exit, and make two lanes back by drop off area. Ed & Pat put together a traffic plan and put in folder for next year.

  1. Director of Fine Arts: Catherine Connor-Moen

Talked about support from school committee and town in general. Diane will write letter to Norwood Record thanking them for support.

10K Grant from E. Boch: Buying electric piano, two drums, 10 plastic trombones for elementary, concert bells for middle school, and other instruments.

  1. Choral Update: Patricia Souza

Food for Madrigal banquet, quotes from Brazilian Mina’s restaurant (price they quoted does not incl server), Off the Vine catering ($26 pp) much more expensive.

We had about 15 tables last year; also ordering poinsettias.

  1. Publicity: Ed Ferris

Photos: Need to get pictures of events – of choral events, etc. anything with good clarity; preferably               prior to events so he can promote.

  1. CMS Instrumental: Patrick Marquis

Discussed the need for instrumental CMS parents needs list of names to email.

  1. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.
  2. NEXT PMA MEETING: MONDAY December 11, 2017 at 7pm in the NHS library

Adjournment at 8:55 pm

Minutes respectfully submitted by Amy Doherty Nee

  • Remind people that December’s meeting will be on Monday 12/11, instead of Wednesday due to concert.

 

2017 MMEA Southeast District audition results

Congratulations!!

The Massachusetts Music Educators Association holds junior and senior music festivals in 5 different districts throughout the state. Norwood is a member of the Southeast district, which extends down to Attleboro and east to include Cape Cod and the islands.  Students audition individually on a pre-selected piece of music and are evaluated on their playing/ singing ability. As you can imagine, in a district of this size the competition is tough.

We’re proud to announce the following students have successfully auditioned for and been accepted to the MMEA Southeast District Senior Music Festival, which will be held January 5-6 at Bourne High School:

Jason Amis
Liana Aspinwall
Claire DeSouza
Joseph DiBlasi
Carolyn Ferris
Kalee Hanson
Alexander Ice
Aristides Koktsidis
Gabriel Labell
Harrison Lane
Mark Larrivee
Mathew Murphy
Ryan O’Connell
Tommy O’Malley
Gia Rodriguez
Erin Ryan
Emili Serratore
Allison Silletti.

We’re proud to announce the following students have successfully auditioned for and been accepted to the MMEA Southeast District Junior Music Festival, which will be held March 16-17 at Taunton High School:

Kristen Campbell
Marianna Carey
Jennifer Ciarletto
Jessica Delli Carpini
Diana Ekechukwu
Alexander Khalil
Mary Lee
Laura Maloney
Gabriella Rodriguez
Khushi Shah
Casey Smith
Jayda Taylor

PMA Meeting Minutes – October 11, 2017

Call to Order:            7:05 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Amy Doherty Nee (Secretary), Ed Ferris (Publicity/Webmaster), Cathy Moen, Stacey Lane, Janice Hall, Steve Conant, Patrick Marquis, Becca Jackson, Patricia Souza

 

  1. Approval of June Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the Minutes of September 13, 2017:  Motion approved

  1. Treasurer’s Report: Tracey Jones

Foxboro donation: Norwood PMA made donation for composition to honor retired Steve Massey.

Fidelity annuity has been reinvested.

MB Classic: Paid out $2,500.

Merch sales: Yielded $700 in merch sales over summer concerts. Made $527 in merch sales at Norwood day and mattress sale day combined.

Mattress fundraiser: Mattress sale yielded $2,135 ($300 of which goes to student accounts). 20 mattresses were sold. Discussed moving the date of next planned mattress fundraiser to the Spring of 2019.

 

Motion made and seconded to approve treasurer’s report of September 13, 2017:  Motion approved

  1. Vice President: Paul Campbell

Dates for upcoming events: Snowflake/Fine Arts ball (January 26), Jazz night (4/25, 4/26 or 5/1), Senior night (May 24).

Keep in mind other dates so that there won’t be conflict: POPs=5/11; Fine Arts Festival=4/28; Recitals for seniors= 5/16.

Venue (Sharaton) alternative: Norwood Theater for jazz night? Becca Jackson will inquire.

Marching Band Classic: Need more students to volunteer. Roche Bros donated $150 gift card which will be used for hot dogs & rolls. Tracey will put call out to parents to donate soda. Paul asked C. Moen to ask school to move dumpster prior to MB classic.

  1. Choral Update: Patricia Souza

King Richards Fair was a success. Picked menu for OCC for madrigal banquet.

 

  1. Publicity: Ed Ferris

Recruitment: Discussed getting parents of younger students to become involved in PMA by inviting                        middle school and elementary parents to our meetings.

  1. Moen discussed involving teachers, asking what they need from PMA and vice versa. Goal is improved communication with teachers.

Discussed possibility of “PMA on the road” starting with middle school, having our meetings at different schools to get those parents involved. Discussed getting on PTO agenda.

 

  1. Director of Fine Arts: Catherine Connor-Moen

MICCA: C. Moen will ask what roles are needed – concession, judges room. Will ask about binder 3/23, 3/24, 3/25?

Holiday parade:  Town asked if PMA would sell hot chocolate at town common after parade. Town will get donation of hot chocolate, will pay us to man the table. How much is worth our time?

We can also sell merch – especially ornaments – at the common after parade.

Gift cards for fundraising: Will pick up in November meeting.

 

  1. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

  1. NEXT PMA MEETING: November 8, 2017 at 7pm in the NHS library

Adjournment at 8:30 pm

Minutes respectfully submitted by Amy Doherty Nee

  • Of note to follow up at next meeting: fundraising gift cards (“Scrip”), World cultural tours cards mentioned by Cathy.

 

 

PMA Meeting Minutes – September 13, 2017

Norwood High School, Library

 

Call to Order:            7:10 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Amy Doherty Nee (Secretary), Ed Ferris (Publicity/Webmaster), Stacey Lane, Patrick Marquis, Becca Jackson, Kathy Umbay, Sasha Giuliaoff

 

  1. Introductions: Diane led intros of new board members.

 

  1. Approval of June Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the Minutes of June 14, 2017:  Approved

  1. Treasurer’s Report: Tracey Jones

Fidelity annuity has been reinvested ($97,849); new vehicle should be a better investment for us.

Year over year profit & loss comparison, discussed September 2016 through August 2017 compared to same period prior year.

Fundraising: Discussed declining mattress sale profits and other losses. Discussed possibility of bringing back pie fundraiser, as in past it yielded over $9K in profit.

 

  1. Vice President: Paul Campbell

Possible move from Sheraton Four Points for events Snowflake/Fine Arts ball, Jazz night, Senior night. Is there another venue?

October meeting agenda item: discuss Sharaton alternative – Norwood Theater for jazz night? Elks for other events?

Arcade Fire Raffle: Amy Nee will try to sell Arcade Fire tickets that were not raffled off

  1. Ways & Means: Kim Beaudet

Mattress Fundraiser: Sept. 23, will implement “Princess & the Pea” raffle to generate more money.

Kim will make and distribute flyers.

Merchandise:  We sold $234 in merchandise at Norwood Day.

Possible Pie Fundraiser: Kim will call Meadowbrook to explore pie fundraiser again. Will need a committee of volunteers to help facilitate.

  1. Marching Band: Diane Wilson

Band Uniforms: fitted and all set.

Voted on motion for PMA to fund pizza for kids who go from football game to rehearsal. Motion approved.

Shelves for marching band closet: discussed getting shelves, maybe with money that was to be used for jazz risers?

 

  1. Director of Fine Arts: Catherine Connor-Moen

Music composition for retired Foxboro educator: Norwood will be part of funding of composition of music to honor Steve Massey who retired.

Coakley Staff Update: temporary replacement for Mr. Chisholm who is on medical leave.

Field Trip: better to wait until 2019 for fine arts possible trip to Nashville, but will implement fundraising early.

High School Schedule: discussed need to address high school schedule, with only one elective option for students. Would like to move to 8-period schedule allowing kids to choose more than one fine arts elective.

 

  1. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

  1. NEXT PMA MEETING: October 11, 2017 at 7pm in the NHS library

Adjournment at 8:30 pm

Minutes respectfully submitted by Amy Doherty Nee

Of note to follow up at next meeting: Alternative to Sheraton Four Points for events

Music Camp 2017 Travel Update

Dear families,

We are so excited as we finalize preparations for Music camp. We are leaving in 9 days!
Attached you will find a Music camp Bulletin that gives you information about what your student should bring with her or him. Hydration is important, as well as proper foot wear. All students should have the music they will need at camp. There are no photocopiers available, nor printers.
This is a camp in a beautiful woodland setting.
Should you have any questions, please contact Cathy Moen at cmoen@norwood.k12.ma.us or me at lisasilletti@gmail.com.
At this point, if you need to provide a photograph, medical cards, or other documentation, you are responsible for bringing with you on the morning of departure. Please do not email it to me, I will not have access to a printer prior to departure. 
 
Your child will not be allowed on the bus without completed registration forms, medical forms, medical insurance cards, and photograph. (You should have been contacted by now via email)
Should you have any questions, please contact Cathy Moen at cmoen@norwood.k12.ma.us or me at lisasilletti@gmail.com.
Reminder to Senior parents – please let me know if you intend to come to Senior Night at camp or not. Thank you.
Sincerely,
Lisa Silletti
Music Camp Coordinator

Band Camp 2017 Update

Hello Norwood Music Camp Families,

Camp is three weeks away! If you have not received an email that your student’s Music camp Registration is complete, and you included photo, medical insurance cards, and all required paperwork, and completed the payment ($400.00), please contact me.
  • We meet at Norwood High School on Sunday, August 13th at 7:45 AM in the morning in the Auditorium to prepare for our departure for Camp Tapawingo.
  • Leave all bags on the sidewalk along the student drop-off area in the rear of Norwood High School and enter through door 14.
  • Parents are asked to come into the auditorium to meet with the camp medical staff and hear the camp guidelines. Also, help will be needed to load the truck with equipment. Please help, if you are able.
Please check updates to the Norwood Parent Music Association, including packing information for camp. Website. http://norwoodpma.org/
N.B.
Medicine UPDATE:Should you need to add travel medications to your student’s Activities and Medical Authorization form prior to departure for camp, you will need to have your child’s medical provider sign the form.
The form is located on the Norwood Public Schools website:
If you have questions, they may be directed to Cathy Connor-Moen by email, myself or your student’s ensemble director. cmoen@norwood.k12.ma.us
Sincerely,
Lisa Silletti
Music Camp Coordinator
PS Senior students – last call for Tshirt sizes!