PMA Meeting Minutes – April 10, 2019

Norwood High School, Library

Call to Order:            7:10 pm

 Welcome by Paul Campbell, President


Attendance: Paul Campbell (President), Patrick Marquis (VP), Tracey Jones (Treasurer), Ed Ferris (Publicity/Webmaster), Amy Doherty Nee (Secretary), Katie McConnaughy (Publicity), Patricia Souza (Choral Coordinator), Janice Hall (Ways & Means), Marcia Leonard (Ways & Means), Kristen Serratore (Ways & Means), Tony Caravello, Mollie Caravello, Jeanna Ayoub, Steve Ayoub, Cathy Connor-Moen (Director of Fine Arts), Becca Jackson, Sarah Jackson


  1. Approval of Last Month’s Meeting Minutes: Paul Campbell

Motion made and seconded to approve the meeting minutes of March 2019:  

Motion approved.

  1. Treasurer’s Report: Tracey Jones
  • PMA bank account was hacked; Paul and Tracey took care of it with the bank
  • Treasurer’s report reviewed costs
  • Reviewed the amounts taken in and distributed at Great East


Motion made and seconded to approve FY (March) treasurer’s report:

Motion approved.

  1. Vice President’s Report: Patrick Marquis
  • PMA board member position ballots were filled out and given to Patrick


  1. Ways & Means: Janice, Kristen, & Marcia
  • Fine Arts Fest April 27th should sell merch (NHS auditorium and gym)
  • POPs Friday, May 10th
  • Jazz night Monday, May 13th
  • Give out flyers at concerts about OneNorwood override vote


  1. Choral: Patricia Souza
  • Need to revise the ways in which kids volunteer at events, such as assignments and tasks
  • Need separate hospitality person and additional coordinator
  • Maybe appoint a head student volunteer


  1. Publicity: Katie McConnaughy
  • Invite Dan Bustler back to pops night for photos
  • Organize a give-away for the 100th post on the PMA’s Instagram
  • Looking for pics from All East Districts



  1. Jazz: Becca Jackson
  • Monday, May 13th Jazz night


  1. Paul Campbell
  • Fine Arts Letter Jackets: Sarah J. has seen a lot of interest. Senior student council meeting will check in with class officers
  • Ballots were filled out for next year’s PMA board members


  1. Cathy Moen
  • May 24 is elementary group Great East – hosted here at NHS
  • May 31 we are hosting Great East at CMS
  • Senior awards May 23rd
  • PMA scholarship form due May 7th
  • MICCA results – several groups received gold and silver medals
  • Will put MB staff in place contingent upon funding coming with June override
  • Don’t know date for marching band organizational meeting


  1. Quorum: 2018/2019 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.


  1. NEXT PMA meeting will be May 8th at 7PM in the HS Library

Adjourned at 8:15 pm

Minutes respectfully submitted by Amy Doherty Nee

PMA Meeting Minutes January 10, 2018

Norwood High School, Library

Call to Order:            7:06 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Amy Doherty Nee (Secretary), Ed Ferris (Publicity/Webmaster), Patrick Marquis, Patricia Souza, Stacey Lane, Cathy Moen, Becca Jackson, Sarah Jackson, Katie McConnaughy, Lisa Silletti

  1. Approval of November Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the meeting minutes of November 8, 2017:  

Motion approved

  1. Treasurer’s Report: Tracey Jones

Balance sheet review: Net income $5,672

Fidelity investment: profitable so far; they have had for about one-quarter.

Motion made and seconded to approve treasurer’s report of December 2017: 

Motion approved

  1. Vice President: Paul Campbell

Upcoming events:

Fine Arts semi-formal dance: February 2nd

Jazz Classic: February 14th

MICCA: March 23rd, 24th, 25th

Senior night: May 24th at Four Points

Solar panels: Paul procured solar panels for shed to charge cart

  1. Ways & Means: Kim Beaudet

Car wash fundraisers: Two car wash dates scheduled for May 12th for “elementary through high school instrumental and choral,” and June 9th for “marching band.”

CMS concert merch sales:  Sheri will handle upcoming January 11th 6th grade middle school concert merch table sales.

New merch items: discussed ideas for new merch items. Tracey will update Kim with inventory list.

There is a balance of over $2K for merch. Kim will make sure we are stocked for festival of bands.

People want pencils with specific instruments, key chains, short sleeved t-shirts.

Gift wrapping table fundraising: Henry Bear’s Park allows groups to set up table and wrap customers’ purchases, with us keeping all donations. Maybe an idea for closer to Christmas?

Scrip fundraising: Kim needs further info. Money goes directly to us, on-going process. Kim will look into having someone come talk to us about it. Maybe start small and get it up and running for holiday timeframe.

  1. Marching Band: Diane Wilson

Prop fundraising: Ed brought up the fact that we will start out marching band season with no existing props – what we have will not be carried over for marching band. We need to be prepared for expenses for new props.

Music Camp 2018: August 12-18 (Sunday to Sat

Note for next year *2019* music camp: will start on a Monday and go to Sunday, FYI

  1. Director of Fine Arts: Catherine Connor-Moen

Community service: need to consider possible community service ideas for music honor society.

Funds: given to Tracey.

PMA scholarships: have started coming in.

Staffing: Craig Chisolm has resigned. K. Entwhistle will stay, then will hire someone else.

Great East Festival: seeing if Norwood will participate; possible locations at high school and middle school.

Scholarships: need to brainstorm about scholarships for students for lessons, camp, can we earmark a certain amount of fundraising money for that? We need to have a formal application for scholarship.

  1. Choral Update: Patricia Souza

Madrigal banquet: Cathy needs to give Tracey the bill for tablecloths from the banquet.

Elementary choral tour: went well.

  1. Publicity: Ed Ferris

Posting events and info on site; reminder to send anything you want posted to Ed with as much detail as possible.

Amy sent Amazon smile flyer to Becca for Sarah to post on Instagram.

  1. Quorum: 2017/2018 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.
  2. NEXT PMA MEETING: Monday, February 12 at 7pm in the NHS library

Adjourned at 8:45 pm

Minutes respectfully submitted by Amy Doherty Nee



PMA Meeting Minutes November 9, 2016

Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, PMA President

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer), Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonaugh, Cathy Moen, Jim Butler

1.      Approval of Meeting Minutes:  Stacey Lane

Motion made and seconded to accept the Minutes of October 12, 2016: Approved

2.      Approval of Treasurer’s Report: Tracey Jones

Motion made and seconded to accept the Treasurer’s Report of October: Approved

Receipts for music camp truck and bus rentals have not been reimbursed by NPS.  C. Moen to investigate. E. Ferris has submitted original receipts for MB truck rentals to be reimbursed by the treasurer.  The PMA will then submit an invoice with original receipts to the NPS for reimbursement.

There is an outstanding invoice from Reading for the Jazz Classic (Feb. 2016). A second invoice will be sent.

Motion made and seconded to reimburse Ed Ferris $274.43 for materials purchased for the Marching Band props: Approved

3.      Vice President:  Terry MacDonald

Time to start planning the Fine Arts Semi and look at available dates in February.  Jazz Night will be scheduled once we receive available dates from Four Points.  Jazz Classic will take place 2/16/17.

4.      Ways & Means:  Kim Beaudet

Merchandise:  Purchased PJ Pants to sell at the holiday concerts

Music Note Fundraiser: To be sold at CMS Parent Open House on 11/17.  MICCA Ensemble (Trio) has been invited to perform that evening.

Cookies with logo:  Discussed ordering sugar cookies with a music logo from to sell at events.

5.      Marching Band Classic:  Tracey Jones

It was very successful event. Merchandise sales were strong with $525.30 in sales.  Two bands have not submitted their payment. Gate was down from last year, but we had some small bands and one less band than usual in attendance.  Concessions sales were lower, but a lot less money was spent upfront.  The amount of food was on target with very few left overs. T. Jones acknowledged all the wonderful, hard working volunteers.

6.      Music Camp:  No Report. C. Moen to look into dates for next year.

7.      Choral Updates:  Phyllis McDonaugh

Madrigal Banquet:  December 2, 2016 at the Elks. Tickets on sale now. There is a $500 rental fee.

P. McDonaugh inquired about a member rate and was told that is the discounted rate.  A check is needed to purchase the poinsettias

8.      Instrumental Updates:  

Concerts: CMS 7th & 8th grade instrumental 12/15, CMS choral 12/20, NHS Winter Concert 12/21 and CMS 6th grade concert 1/12/17

9.      Publicity:  Ed Ferris

Inform Ed of any activities or events that need to be publicized, such as the Madrigal Banquet and Madrigal/Celtic Strings Holiday Tour on 12/22.

10.  Director of Fine Arts:  Cathy Connor-Moen

April Vacation Trip:  Has been cancelled due to lack of interest. The trip conflicts with the Drama Festival that Norwood is hosting over April vacation. Deposit checks will be returned. Need to start planning now for next year’s trip.  Fundraisers are needed so students can raise money for their student accounts to pay for the trip.  C. Moen suggested a raffle with a cash prize. Discussed that students have not been very active participants in fundraising events over the past few years.  Now that the fundraiser is for a trip, students may feel differently about it.

Student liaison to PMA:  Freshman Rep, Robin Jones, will attend the December meeting. She will speak to the other reps about rotating to attend a portion of the monthly PMA meetings.

Auditorium Seat Fundraiser: The seat dedication fundraiser is being offered once again.  There was not a strong response from the business mailing. Spread the word to new members of the PMA.

James Hayden, Supt. of Schools to retire:  C. Moen has applied and has been accepted to be on the selection committee.

President:  Paul Campbell

Still do not have power in the MB shed to provide a charging station for the golf cart.

Other Business:  New England Financial Annuity

Purchased an annuity in 2002 with a fixed, guaranteed interest of 3%.  It is owned by the PMA, but is attached to Ann Cirillo.  It dissolves in 2050 or upon the death of the name holder.  Discussed dissolving the annuity and investing in a Municipal Bond (interest not guaranteed).

11.  Action Items:

Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members.  In order to have a quorum, six (6) Board Members must be present.

NEXT PMA MEETING:   December 14, 2016, 93 Casey Street (Paul Campbell), 6:30 PM

15 . Adjournment at 8:30 pm.

Minutes respectfully submitted by Stacey Lane.