PMA Meeting Minutes March 6, 2016

PMA Meeting Minutes
March 6, 2016
Norwood High School, Library
Call to Order: 7:02 pm
Welcome by Paul Campbell, PMA President
Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Maureen Dimitriou
(Treasurer), Stacey Lane (Secretary), Donna Metcalf (Ways & Means), Michelle Morales (Ways &
Means), Ed Ferris, Tracey Jones, Lisa Silletti, Lauren Chisholm, Diane Wilson, Diane Coard, Sean
Murphy, James Butler, Cynthia Hansen, Phyllis McDonaugh, Paula Labell, Larry Labell, Christine
Kohlsaat
Approval of Meeting Minutes: Stacey Lane
Motion made and seconded to accept the Minutes of February 10, 2016: Approved
1. Approval of Treasurer’s Report: Maureen Dimitriou
Motion made and seconded to accept the Treasurer’s Report (February): Approved
Expenses paid to file taxes and for administrative expenses. Numerous payments will be made next
month for music activities/events. Reminder to use Amazon Smile when making purchases through
Amazon. The PMA has not been reimbursed for Truck and trailer expenses. P. Cambell to follow-up
with the Superintendent of Schools. CMS MICCA instrumental clinician fee has been paid. Still waiting
for payment from four Jazz Bands who participated at the Jazz Classic.
2. Memorial Blood Drive for Deidra Daley-Murphy: Sean Murphy
Dana Farber held a Memorial Blood Drive on March 6, 2016 at NHS to celebrate the life of Deidra
Daley-Murphy, NHS class of 1985. Deidra passed away on March 2, 2015 from complications resulting
from kidney cancer. She loved music and was very active in various choral societies. A bake sale was
held during the Blood Drive with proceeds benefiting the PMA. Sean presented a check for $375 in
memory of his wife Deidra. It was a very successful drive with 30 units being donated. Sean would like
to run the event again next year with support from the PMA. The PMA also appreciates the generous
donation made to the bake sale by Deidra’s dear friend and classmate, Sarah Valiquette Holliday
(Class of 1985).
3. Vice President: Terry MacDonald
Ballots for next year’s officers were distributed. The ballot subcommittee will tabulate and the slate
will be presented and voted on at our annual meeting (Pops Night) on May 13, 2016.
Jazz Night: Sheraton Four Points, Wednesday, May 4, 2016 (Contract not signed yet). Each Jazz
student will be asked to pre-sell five tickets.
MAJE: March 3, 2016- Silver with recommendation to attend finals on 3/19/16 in Norwood.
MAJE State Finals: March 19, 2016 at the CMS and NHS. Many volunteers are needed since it is at two
sites. Concessions of pizza, water and snacks will be needed at both CMS and NHS. NHS Jazz performs
first and the students will stay and help. Kenny Hadley Band and awards will take place at NHS. Once
the details of the day’s event have been determined, the information will be shared.
Senior Awards: No date has been provided yet.
4. Ways & Means: Donna Metcalf & Michelle Morales
Car Wash: (New Date) April 30, 2016 from 9am to 3pm.
Trivia Night: April 8, 2016 from 7pm to 10pm at the VFW. Payment of $150 to rent hall may be made
that evening. The hall has an occupancy of 100. Tables may be reserved. Tickets are $10 per student
and $20 per adult. Two judges have confirmed. Need to purchase prizes (10 each) for the winning
student table and parent table.
Merchandise: Need to reorder merchandise to replenish stock.
5. Instrumental:
Instrumental Classic (MICCA Preview): March 17, 2016 at NHS. CMS Honor Band will perform on
March 15, 2016 during the Choral Classic.
Concert Dates
Pops Night-May 13,2016, All Town Orchestra-June 1, 2016, CMS 6th Grade Concert-June 9, 2016, CMS
Instrumental Concert-June 14, 2016, CMS Choral Concert-June 16, 2016.
6. Choral Updates: Lauren Chisholm & Phyllis McDonaugh
Choral Classic: March 15, 2016 at NHS.
MICCA April 1-3, 2016. Wanda Wood will prepare the food for the event. Parents will be asked to
make brownies for the Sundaes. Merchandise will be sold at the event on 4/2. Diane Coard will assist
Lauren with the event.
7. Marching Band:
Music Camp dates: August 14-21, 2016. Not all MB uniforms have been returned. The uniforms will
be checked (need to be dry cleaned) and sorted for next year.
8. Publicity:
In the process of updating the website and transferring the domain to GoDaddy
9. Director of Fine Arts: Cathy Connor-Moen
Unable to attend due to All State Festival. Email report provided: Steve Conant will have two clinicians help the students prepare for MICCA, Peter Tileston (wind ensemble) on 3/14/16 & Walter Pavasaris (orchestra) on 3/23/16. Payment is needed for Walter Pavasaris ($150) and Peter Tileston ($300 which includes a payment for last year).
10. President: Paul Campbell
Mattress Sales, September 24, 2016 at the NHS gym. Still have not received incentive gifts (head
phones & television). Members need to reach out to other music parents and get them involved in
events. Fine Arts Festival is April12-13, 2016. The next PMA Meeting will be changed to April 7, 2016.
11. Action Items:
Band Closet needs to be organized. No long term storage of food items.
Parent emails: Parent coordinators need parent emails to request volunteers for events.
Donations Hannaford: Larger gifts over $100 are awarded monthly (eight week turn around) per town
for specific requests. The PMA should consider putting in a $2000 request for Music Camp (snacks,
camp supplies, nursing supplies, and personal care items)
Job Description: Each PMA position needs a written job description
Replacement PMA Positions: Recruit parents to shadow PMA positions and fill vacant positions
Quorum: 2015/2016 PMA Board, there are fourteen (14) voting Board Members. In order to have a
quorum, eight Board Members must be present.
Amazon Smile: When a customer shops at “smile.amazon.com”, Amazon will make a small donation
to a charitable organization of their choice. To participate, go to the site, scroll down and select
“Norwood Parents Music Association, Inc.” and the PMA will receive a donation of $0.5% of qualifying
sales.
New PMA Stationary: C. Moen will ask an art alumni, Michelle Bradbury, to redesign the logo.
New PMA website/server: Need new web server-GoDaddy (domain) transfer made. Weebly (host).
Sponsorship: “Pay Less” monthly, reoccurring donations
Wanderlust Fundraiser: Mary McAvoy concert at NHS-September 23, 2016.
12. Other Business:
Website: The current domain is up for renewal in May for a cost of $322 for three years. It is not
advisable to have the domain cost linked to the host since this makes it possible to lose the PMA
website name. Currently, our domain is linked to our host and it needs to be separated out. E. Ferris
recommended transferring the domain to GoDaddy and the host to Weebly
NEXT PMA MEETING: April 7, 2016, NHS Library, 7PM
15. Adjournment at 8:15 pm.
Minutes respectfully submitted by Stacey Lane.

PMA Meeting Minutes February 10, 2016

PMA Meeting Minutes
February 10, 2016
Norwood High School, Library
Call to Order: 7:04 pm
Welcome by Paul Campbell, PMA President
Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Maureen Dimitriou
(Treasurer), Stacey Lane (Secretary), Donna Metcalf (Ways & Means), Michelle Morales (Ways &
Means), Ed Ferris, Steve Conant, Cathy Moen, Tracy Jones, Lisa Silletti, Lauren Chisholm, Phil McAvoy,
Mary McAvoy
1. Approval of Meeting Minutes: Stacey Lane
Motion made and seconded to accept the Minutes of January 13, 2016: Approved
2. Approval of Treasurer’s Report: Maureen Dimitriou
Motion made and seconded to accept the Treasurer’s Report (January): Approved
The outstanding MB Classic payments have been made. Received the reimbursement from Music
Camp for overpayment of two camp tuitions. Administrative payments were made for certified mail
for taxes. FOVA paid $100 towards the cost of the DJ at the Fine Arts Semi. Numerous payments will
be made next month for Jazz events, scholarships and other programs we support. Received an “In
memoriam” donation.
3. Vice President: Terry MacDonald
A next month’s meeting, ballots will be distributed. A ballot subcommittee is needed. Looking to
update the web page and have someone take it over.
Jazz Night: Sheraton Four Points, Wednesday, May 4, 2016
Jazz Week: February Vacation. Will take students to lunch at Lewis’ on Friday.
MAJE: March 3, 2016
Jazz State Finals: March 19, 2016 at the CMS in Norwood. Usually takes place in Framingham. Hosts
will be needed from 10am to 6pm to assist with approximately 28 small Jazz bands. Concessions of
pizza, water and snacks will be necessary. Kenny Hadley Band and awards will take place at NHS.
4. Mr. Phil McAvoy: Singer-songwriter, Mary McAvoy, and her father, Phil McAvoy, in attendance. She
has offered to perform songs from her debut album “Wanderlust” at a PMA fundraiser at NHS. There
will be student participation. Mary will have a clinic with the choral groups and they will sing a cover
with her. C. Moen states the auditorium is not available in the spring, but September 23, 2016 may be
available. PMA will help with promotion and selling tickets ($10). Will return in June to discuss
further.
5. Ways & Means: Donna Metcalf & Michelle Morales
Orange Leaf Fundraiser: Received $150 for concert fundraiser.
Car Wash: May 14, 2016 from 9am to 3pm.
Trivia Night: April 8, 2016 from 7pm to 10pm. Thank you to Rebecca Shannon for arranging the VFW
at a discounted rate of $150 (usually $300)
Merchandise: Need to recount inventory. Inventory on the IPad doesn’t match what we have.
6. Jazz Classic: February 11, 2016 at Norwood High School. A volunteer sign-up has been distributed. A
request for individually wrapped baked goods has been made to Jazz parents.
7. Instrumental: No report
8. Choral Updates: No report
9. Publicity: No new updates
10. Director of Fine Arts: Cathy Connor-Moen
For the first time the Fine Arts budget was not cut.
Music Camp August 14-20, 2016
C. Moen made a request for stipends for clinicians to help students prepare for MICCA.
Motion made and seconded to allot upwards of $600 for stipends for clinicians for pre MICCA
performances: Approved
11. President: Paul Campbell
The PMA has not received Mattress Sales incentive gifts (head phones & television). P. Campbell to
contact owner. Fine Arts Semi went well. The snow caused no issues.
12. Action Items:
Band Closet needs to be organized. No long term storage of food items.
Parent emails: Parent coordinators need parent emails to request volunteers for events.
Donations Hannaford: Larger gifts over $100 are awarded monthly (eight week turn around) per town
for specific requests. The PMA should consider putting in a $2000 request for Music Camp (snacks,
camp supplies, nursing supplies, and personal care items)
Job Description: Each PMA position needs a written job description
Replacement PMA Positions: Recruit parents to shadow PMA positions and fill vacant positions
Quorum: 2015/2016 PMA Board, there are fourteen (14) voting Board Members. In order to have a
quorum, eight Board Members must be present.
Amazon Smile: When a customer shops at “smile.amazon.com”, Amazon will make a small donation
to a charitable organization of their choice. To participate, go to the site, scroll down and select
“Norwood Parents Music Association, Inc.” and the PMA will receive a donation of $0.5% of qualifying
sales.
New PMA Stationary: C. Moen will ask an art alumni, Michelle Bradbury, to redesign the logo.
New PMA website/server: Need new web server-GoDaddy (domain) transfer made. Weebly (host).
Sponsorship: “Pay Less” monthly, reoccurring donations
13. Other Business:
Website: The current domain is up for renewal in May for a cost of $322 for three years. It is not
advisable to have the domain cost linked to the host since this makes it possible to lose the PMA
website name. Currently, our domain is linked to our host and it needs to be separated out. E. Ferris
recommended transferring the domain to GoDaddy and the host to Weebly
Motion made and seconded to transfer the PMA domain to GoDaddy for a cost of $1 to join, $17 for
a two year contract and a $10 transfer fee. Approved
15. Adjournment at 8:40pm.
Minutes respectfully submitted by Stacey Lane.

PMA Meeting Minutes January 13, 2016

PMA Meeting Minutes
January 13, 2016
Norwood High School, Library
Call to Order: 7:15 pm
Welcome by Paul Campbell, PMA President
Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Maureen Dimitriou
(Treasurer), Stacey Lane (Secretary), Donna Metcalf (Ways & Means), Michelle Morales (Ways &
Means), Christine Kohlsaat, Ed Ferris, Steve Conant, Cathy Moen, Tracy Jones, Phyllis McDonough,
Lisa Silletti
1. Approval of Meeting Minutes: Stacey Lane
Motion made and seconded to accept the Minutes of November 17, 2016: Approved
2. Approval of Treasurer’s Report: Maureen Dimitriou
Motion made and seconded to accept the Treasurer’s Report (November & December): Approved
There are a few outstanding MB Classic payments. Received reimbursement from Music Camp for
overpayment of camp tuition. Payments made for Madrigal Banquet and luncheon. Reimbursement
made for Great East truck rental expenses. Received donations from the Craft Affair and The Marine
Corps League.
3. Vice President: Terry MacDonald
Fine Arts Semi: February 5, 2016 at the Sheraton Four Points 6pm to 11pm.
Tickets ($35) available for NHS students in music & Fine Arts programs and CMS students in Marching
Band and Color Guard. DJ hired and down payment sent to venue. P. Campbell, T. MacDonald and
music staff will attend as chaperones.
Jazz classic: January 11, 2016. Volunteers are needed (volunteer Sign-up sheet). T. MacDonald will
also contact Jazz parents to request help. The classic is an adjudication to prepare for MAJE.
Not to be confused with Jazz Night to be held in May at the Sheraton Four Points.
Ballots for next year’s PMA Board will be distributed at the March PMA meeting.
4. Marching Band Classic : No report provided
5. Ways & Means: Donna Metcalf & Michelle Morales
Meadow Farms Fundraiser: Order pick-up went smoothly. Questioned whether or not this fundraiser
should be repeated next year.
CMS 6th Grade Concert: Merchandise sale, January 21, 2016
Orange Leaf Fundraiser: Email to owner to get total amount raised during concerts and remind him
that there is one more CMS Winter Concert remaining.
Car Wash: May 14, 2016 from 9am to 3pm. Only one per year allowed by Selectmen.
Trivia Night: Need to select a date. Possible date: April 8, 2016. Looking into getting the VFW
donated or discounted. The hall cost $250 last year.
6. Marching Band: No report provided
7. Music Camp: Received two camp tuition reimbursements for overpayment.
8. Instrumental:
Festival of Bands: January 14, 2016 at 7pm in the CMS gym. Admission: donations requested.
CMS Grade 6 Concert: January 21, 2016. Lauren Chisolm sent email stating she does not have any
choral parent volunteers. T. Jones has instrumental parent volunteers and will contact Lauren.
9. Choral Updates: Phyllis McDonough
Choral Collage: January 28, 2016 at 7pm, NHS.
Madrigals were invited to perform at the State House at Christmas time and received rave reviews.
They had their picture taken with Rep., John Rogers and Sen., Mike Rush. Celtic Strings have been
invited to perform at State House for St. Patrick’s Day
10. Publicity/Sponsor: Ed Ferris
Sponsor letters to be mailed out soon.
11. Director of Fine Arts: Cathy Connor-Moen
Barnes & Noble’s Nights: November 30, 2015 and December 1, 2015. Raised $465.
Music Drives us Grant: C. Moen is looking into applying. The last time we received the grant was in
2009. After receiving grant, must wait three years to apply again. May be used to underwrite the Jazz
or Marching Band program.
Wells Fargo Grant: E. Ferris has applied for this grant in the past, but it is for specific capital expenses.
Money is needed for repair and replacement of instruments. C. Moen has the specifics on the needs.
Festival of Bands Concert. A sampling of the music program 4-12th grade to take place, January 14,
2016 in the CMS Gym. Over 300 instrumental students will be seated at the same time for a one hour
concert. Each group will play one song: NHS with 8th grade, entire 4th grade, entire 5th grade, and
entire 7thgrade. Then all groups will play Beethoven’s 9th. Chairs (800) were rented. Donations
collected at the door will help defray the cost of the chair rental. C. Moen would like to thank the
instrumental music staff for organizing the event. Staff in the process of planning a similar
performance for orchestra students on June 1st.
12. President: Paul Campbell
The PMA has not received Mattress Sales incentive gifts (head phones & television). The owner has
been contacted. A PMA Google calendar has been created and shared with PMA Board members.
Boch Grant has been announced. An application will be submitted.
13. Action Items:
Band Closet needs to be organized. No long term storage of food items.
Parent emails: Parent coordinators need parent emails to request volunteers for events.
Donations Hannaford: Larger gifts over $100 are awarded monthly (eight week turn around) per town
for specific requests. The PMA should consider putting in a $2000 request for Music Camp (snacks,
camp supplies, nursing supplies, and personal care items)
Job Description: Each PMA position needs a written job description
Replacement PMA Positions: Recruit parents to shadow PMA positions and fill vacant positions
Quorum: 2015/2016 PMA Board, there are fourteen (14) voting Board Members. In order to have a
quorum, eight Board Members must be present.
Amazon Smile: When a customer shops at “smile.amazon.com”, Amazon will make a small donation
to a charitable organization of their choice. To participate, go to the site, scroll down and select
“Norwood Parents Music Association, Inc.” and the PMA will receive a donation of $0.5% of qualifying
sales.
New PMA Stationary: Possibly have Fine Arts students or a graphic design alumni redesign the logo.
New PMA website/server: Need new web server
Sponsorship: “Pay Less” monthly, reoccurring donations
Thank you Letters: M. Dimitriou will forward donation letters to S. Lane to write thank you notes.
14. Other Business:
P. Campbell has been contacted by singer-songwriter, Mary McAvoy. She has offered to perform
songs from her debut album “Wanderlust” at a PMA fundraiser at NHS. P. Campbell to investigate
further. 4EverFab a Beatles tribute band has also contacted the PMA to run a fundraiser. Ways &
Means to investigate further.
A viola was donated to the school music program. E. Ferris to send a letter to the donor
acknowledging the donation along with our tax ID.
15. Adjournment at 8:28 pm.
Minutes respectfully submitted by Stacey Lane.

All Previous Meeting Minutes

We are in the process of converting all of our old meeting minutes into a format that will be searchable on our new site.  For now we are just posting them to make them available in the interum.   We appologise that these are not more organized but as we process these we will be removing them from this page.

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pma-meeting-minutes_0312014
pma-meeting-minutes-sept-2015
pma-meeting-minutes-feb-2013
pma-meeting-minutes-february-12
pma-meeting-minutes-11-12-14-final
pma-meeting-minutes-11-17-15-final
pma-meeting-minutes-10-14-15pma-meeting-minutes-10-8-14-draftpma-meeting-minutes-9-10-14
pma-meeting-minutes-9-9-15
pma-meeting-minutes-5-13-15
pma-meeting-minutes-6-10-15
pma-meeting-minutes-4-8-15
pma-meeting-minutes-3-11-15pma-meeting-minutes-3-9-16
pma-meeting-minutes-2-10-16pma-meeting-minutes-2-11-15-final
pma-meeting-minutes-1-14-15-finalpma-meeting-january-9th2013pma-meeting-minutes-1-13-16
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