PMA Meeting Minutes January 13, 2016

PMA Meeting Minutes
January 13, 2016
Norwood High School, Library
Call to Order: 7:15 pm
Welcome by Paul Campbell, PMA President
Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Maureen Dimitriou
(Treasurer), Stacey Lane (Secretary), Donna Metcalf (Ways & Means), Michelle Morales (Ways &
Means), Christine Kohlsaat, Ed Ferris, Steve Conant, Cathy Moen, Tracy Jones, Phyllis McDonough,
Lisa Silletti
1. Approval of Meeting Minutes: Stacey Lane
Motion made and seconded to accept the Minutes of November 17, 2016: Approved
2. Approval of Treasurer’s Report: Maureen Dimitriou
Motion made and seconded to accept the Treasurer’s Report (November & December): Approved
There are a few outstanding MB Classic payments. Received reimbursement from Music Camp for
overpayment of camp tuition. Payments made for Madrigal Banquet and luncheon. Reimbursement
made for Great East truck rental expenses. Received donations from the Craft Affair and The Marine
Corps League.
3. Vice President: Terry MacDonald
Fine Arts Semi: February 5, 2016 at the Sheraton Four Points 6pm to 11pm.
Tickets ($35) available for NHS students in music & Fine Arts programs and CMS students in Marching
Band and Color Guard. DJ hired and down payment sent to venue. P. Campbell, T. MacDonald and
music staff will attend as chaperones.
Jazz classic: January 11, 2016. Volunteers are needed (volunteer Sign-up sheet). T. MacDonald will
also contact Jazz parents to request help. The classic is an adjudication to prepare for MAJE.
Not to be confused with Jazz Night to be held in May at the Sheraton Four Points.
Ballots for next year’s PMA Board will be distributed at the March PMA meeting.
4. Marching Band Classic : No report provided
5. Ways & Means: Donna Metcalf & Michelle Morales
Meadow Farms Fundraiser: Order pick-up went smoothly. Questioned whether or not this fundraiser
should be repeated next year.
CMS 6th Grade Concert: Merchandise sale, January 21, 2016
Orange Leaf Fundraiser: Email to owner to get total amount raised during concerts and remind him
that there is one more CMS Winter Concert remaining.
Car Wash: May 14, 2016 from 9am to 3pm. Only one per year allowed by Selectmen.
Trivia Night: Need to select a date. Possible date: April 8, 2016. Looking into getting the VFW
donated or discounted. The hall cost $250 last year.
6. Marching Band: No report provided
7. Music Camp: Received two camp tuition reimbursements for overpayment.
8. Instrumental:
Festival of Bands: January 14, 2016 at 7pm in the CMS gym. Admission: donations requested.
CMS Grade 6 Concert: January 21, 2016. Lauren Chisolm sent email stating she does not have any
choral parent volunteers. T. Jones has instrumental parent volunteers and will contact Lauren.
9. Choral Updates: Phyllis McDonough
Choral Collage: January 28, 2016 at 7pm, NHS.
Madrigals were invited to perform at the State House at Christmas time and received rave reviews.
They had their picture taken with Rep., John Rogers and Sen., Mike Rush. Celtic Strings have been
invited to perform at State House for St. Patrick’s Day
10. Publicity/Sponsor: Ed Ferris
Sponsor letters to be mailed out soon.
11. Director of Fine Arts: Cathy Connor-Moen
Barnes & Noble’s Nights: November 30, 2015 and December 1, 2015. Raised $465.
Music Drives us Grant: C. Moen is looking into applying. The last time we received the grant was in
2009. After receiving grant, must wait three years to apply again. May be used to underwrite the Jazz
or Marching Band program.
Wells Fargo Grant: E. Ferris has applied for this grant in the past, but it is for specific capital expenses.
Money is needed for repair and replacement of instruments. C. Moen has the specifics on the needs.
Festival of Bands Concert. A sampling of the music program 4-12th grade to take place, January 14,
2016 in the CMS Gym. Over 300 instrumental students will be seated at the same time for a one hour
concert. Each group will play one song: NHS with 8th grade, entire 4th grade, entire 5th grade, and
entire 7thgrade. Then all groups will play Beethoven’s 9th. Chairs (800) were rented. Donations
collected at the door will help defray the cost of the chair rental. C. Moen would like to thank the
instrumental music staff for organizing the event. Staff in the process of planning a similar
performance for orchestra students on June 1st.
12. President: Paul Campbell
The PMA has not received Mattress Sales incentive gifts (head phones & television). The owner has
been contacted. A PMA Google calendar has been created and shared with PMA Board members.
Boch Grant has been announced. An application will be submitted.
13. Action Items:
Band Closet needs to be organized. No long term storage of food items.
Parent emails: Parent coordinators need parent emails to request volunteers for events.
Donations Hannaford: Larger gifts over $100 are awarded monthly (eight week turn around) per town
for specific requests. The PMA should consider putting in a $2000 request for Music Camp (snacks,
camp supplies, nursing supplies, and personal care items)
Job Description: Each PMA position needs a written job description
Replacement PMA Positions: Recruit parents to shadow PMA positions and fill vacant positions
Quorum: 2015/2016 PMA Board, there are fourteen (14) voting Board Members. In order to have a
quorum, eight Board Members must be present.
Amazon Smile: When a customer shops at “smile.amazon.com”, Amazon will make a small donation
to a charitable organization of their choice. To participate, go to the site, scroll down and select
“Norwood Parents Music Association, Inc.” and the PMA will receive a donation of $0.5% of qualifying
sales.
New PMA Stationary: Possibly have Fine Arts students or a graphic design alumni redesign the logo.
New PMA website/server: Need new web server
Sponsorship: “Pay Less” monthly, reoccurring donations
Thank you Letters: M. Dimitriou will forward donation letters to S. Lane to write thank you notes.
14. Other Business:
P. Campbell has been contacted by singer-songwriter, Mary McAvoy. She has offered to perform
songs from her debut album “Wanderlust” at a PMA fundraiser at NHS. P. Campbell to investigate
further. 4EverFab a Beatles tribute band has also contacted the PMA to run a fundraiser. Ways &
Means to investigate further.
A viola was donated to the school music program. E. Ferris to send a letter to the donor
acknowledging the donation along with our tax ID.
15. Adjournment at 8:28 pm.
Minutes respectfully submitted by Stacey Lane.

All Previous Meeting Minutes

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