PMA Meeting Minutes – September 13, 2017

Norwood High School, Library

 

Call to Order:            7:10 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Amy Doherty Nee (Secretary), Ed Ferris (Publicity/Webmaster), Stacey Lane, Patrick Marquis, Becca Jackson, Kathy Umbay, Sasha Giuliaoff

 

  1. Introductions: Diane led intros of new board members.

 

  1. Approval of June Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the Minutes of June 14, 2017:  Approved

  1. Treasurer’s Report: Tracey Jones

Fidelity annuity has been reinvested ($97,849); new vehicle should be a better investment for us.

Year over year profit & loss comparison, discussed September 2016 through August 2017 compared to same period prior year.

Fundraising: Discussed declining mattress sale profits and other losses. Discussed possibility of bringing back pie fundraiser, as in past it yielded over $9K in profit.

 

  1. Vice President: Paul Campbell

Possible move from Sheraton Four Points for events Snowflake/Fine Arts ball, Jazz night, Senior night. Is there another venue?

October meeting agenda item: discuss Sharaton alternative – Norwood Theater for jazz night? Elks for other events?

Arcade Fire Raffle: Amy Nee will try to sell Arcade Fire tickets that were not raffled off

  1. Ways & Means: Kim Beaudet

Mattress Fundraiser: Sept. 23, will implement “Princess & the Pea” raffle to generate more money.

Kim will make and distribute flyers.

Merchandise:  We sold $234 in merchandise at Norwood Day.

Possible Pie Fundraiser: Kim will call Meadowbrook to explore pie fundraiser again. Will need a committee of volunteers to help facilitate.

  1. Marching Band: Diane Wilson

Band Uniforms: fitted and all set.

Voted on motion for PMA to fund pizza for kids who go from football game to rehearsal. Motion approved.

Shelves for marching band closet: discussed getting shelves, maybe with money that was to be used for jazz risers?

 

  1. Director of Fine Arts: Catherine Connor-Moen

Music composition for retired Foxboro educator: Norwood will be part of funding of composition of music to honor Steve Massey who retired.

Coakley Staff Update: temporary replacement for Mr. Chisholm who is on medical leave.

Field Trip: better to wait until 2019 for fine arts possible trip to Nashville, but will implement fundraising early.

High School Schedule: discussed need to address high school schedule, with only one elective option for students. Would like to move to 8-period schedule allowing kids to choose more than one fine arts elective.

 

  1. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

  1. NEXT PMA MEETING: October 11, 2017 at 7pm in the NHS library

Adjournment at 8:30 pm

Minutes respectfully submitted by Amy Doherty Nee

Of note to follow up at next meeting: Alternative to Sheraton Four Points for events

PMA Meeting Minutes May 10, 2017

Norwood High School, Library

Call to Order:            7:07 pm

Welcome by Paul Campbell, PMA President

Attendance:  Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer),

Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonough,  Claudia Moldonado, Becca Jackson, Inta Jurgela, Cathy Moen, Patricia Souza, Mike Guarin, Janice Hall, John McGuire, Tanya McGuire, Diane Wilson,

  1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to approve the Minutes of April 12, 2017:  Approved

  1. Approval of Treasurer’s Report: Tracey Jones

New England Financial Annuity:  After meeting with Michael Mullin, financial planner, from Claro Advisors last month, the PMA discussed their investment options.  The best option would be to invest in a balanced fund with stocks in US large companies and some companies overseas.  Mr. Mullin will monitor our investment and rebalance as needed.

Motion made and seconded to dissolve the annuity and direct the treasurer to reinvest in a manageable account: Approved

The concession tables at Fine Arts events were very successful.

Liability insurance renewed for board members.

Discussed having an Ad book that will be used all year long at Fine Arts events and performances.

Ceramic Ornaments (100) have been made; designed with an image of the school tower taken by Judy Ice. They will be given to seniors at the Senior Banquet. Plan to sell for $10 at concerts and Norwood Day in September.

Motion made and seconded to approve the Treasurer’s Report (April): Approved

  1. Vice President: Terry MacDonald

Jazz Night: Took place May 3, 2017 at the Sheraton Four Points and was a great evening. Rates will increase to $1250 next year. May need to look at other venues, but will consider returning.

Slate of Exec. Board: A five member Board of officers to be nominated for next year. The slate of officers needs to be presented at the annual meeting (Pop’s Night) on May 12th.

Slate of Officers: President: Diane Wilson, Vice-President: Paul Campbell, Treasurer: Tracey Jones

Secretary: Amy Doherty-Nee, Ways & Means: Kim Beaudet.

Motion made and seconded to accept the slate of officers for the 2017-18 school year to present at the annual public meeting: Approved

 

Slate of Board Members: Publicity/Webmaster: Ed Ferris, Jazz Coordinator: Becca Jackson, NHS Instrumental: Patrick Marquis, NHS Choral: Patricia Souza, Marching Band Coordinator: Diane Wilson, Marching Band Classic: Tracey Jones, Camp Coordinator: Lisa Silletti, Color Guard Coordinator: Amy Campbell

Motion made and seconded to accept the slate of Board Members for the 2017-18 school year to present at the annual public meeting: Approved

  1. Ways & Means: Kim Beaudet

UNO Pizzeria & Grill Dough Raiser: May 19, 2017. The PMA will receive 20% of purchases made by customers with a flyer (includes bar tab). Fliers to be handed out at Pops Night and on the Town Common the evening of the Senior Prom. Must hand in flier when placing order.

Merchandise:  To be sold at Pops Night and at three CMS spring concerts.

Car Wash: June 10, 2017 (9am to 3pm). Arrive at 8:30am to set-up.

  1. Publicity: Ed Ferris

Schedules: Please forward any event schedules or performance results to Ed to put on the Website. He needs information on elementary school events. The PMA Scholarship applications have been posted.  PMA scholarships are awarded at graduation (awards at Pops Night).  The flier for the UNO Pizzeria & Grill Dough Raiser on May 19, 2017 has been posted in a PDF format for easy printing.  Flier will be shared on FB with Friends of Norwood Schools, Norwood PMA and Norwood Now.

  1. Director’s Report: C. Moen

Pops Night: C. Moen to organize the seating. There will be no intermission, but awards will be announced in the middle of the event.  Major scholarships will be awarded at graduation.  A. Campbell to arrange concessions and ticket sales. C. Moen suggests selling platters with cheese, crackers and grapes. Chips, candy and water will be available for sale. Tables will seat 420 people (205 sold to date). Discussed having student ushers or student servers so people seated at tables do not have to go to concession stand. Improvements will be made to ticket sales at the entrance in order to prevent long backups.

Fine Arts Trip: Not enough student interest for the Nashville/Memphis trip last year.  Considering just a Nashville trip for April Vacation 2018 in order to keep costs down.  Discussed various fundraising options.  Need the students to get excited about the trip and get involved with the fundraising.

Music Camp forms and recital forms have been distributed to students.

Great East Music Festival: Cost of the Great East $2000 more than expected.  May need to have student fundraisers to help defray the cost of the festival in the future.

  1. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

Judges Meals: $150-$200 budget for post event meals for judges

  1. NEXT PMA MEETING: June 14, 2017 at 7pm in the NHS library

Adjournment at 9:04 pm

Minutes respectfully submitted by Stacey Lane

PMA Meeting Minutes April 12, 2017

Norwood High School, Library

Call to Order:            7:08 pm

Welcome by Paul Campbell, PMA President

Attendance:  Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer),

Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonough,  Claudia Moldonado, Becca Jackson, Lisa Drenkhahn, Inta Jurgela, Lisa Silletti, Cathy Moen, Amy Doherty-Nee, Patricia Souze

  1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to approve the Minutes of March 8, 2017:  Approved

  1. Approval of Treasurer’s Report: Tracey Jones

New England Financial Annuity:  Michael Mullin, financial planner, from Claro Advisors advised the PMA on investment options. An investment option with minimal fees would be best. Mr. Mullin stated fees would most likely be .005% of the asset per year. Also, It must be low risk since we depend on the interest to fund scholarships. The next step, if interested, would be to call MetLife to dissolve annuity and transfer to a new Fidelity account under the PMA name (not linked to an individual).

Majority of treasurer activity was with the MAJE and MICCA events.

The concession table for MICCA Choral was a great success.

The $1000 reimbursement we receive for hosting MAJE will be used to purchase jazz band risers.

We received a $750 donation from Verizon to recognize, Tom O’Malley, a Verizon employee who volunteers numerous hours to assist the music program.

Motion made and seconded to approve the Treasurer’s Report (March): Approved

  1. Vice President: Terry MacDonald

Jazz Night: May 3, 2017. The rates for the Sheraton Four Points have increased from $500 to $750 to $1250 over the past few years.  C. Moen spoke to the Sheraton and negotiated the reduced room rental of $1000, but it will increase to $1250 next year. Discussed having Jazz Night at NHS or Norwood Theater next year. Ticket sales cover the cost of musician and rental fees and do not raise money. All Jazz students were asked to sell 5 tickets at $15pp. ($20 at the door).  Doors open at 7pm and the performance starts at 7:30pm.

Senior Awards Night:  May 25, 2017 at the Sheraton Four Points. A banquet for graduating seniors who participate in the music program. Invitations are ready to be sent. The gift will be the NHS clock tower ornament (to be made).

Slate of Exec. Board: A five member Board of officers to be nominated for next year. The slate of officers needs to be presented at the annual meeting (Pop’s Night) on May 12th.

The slate is a work in progress and will be decided at the next PMA meeting on May 10th.

Tentative Slate: President: Pending, Vice-President: Pending, Treasurer: Tracey Jones

Secretary: Amy Doherty-Nee, Ways & Means: Kim Beaudet, Publicity: Ed Ferris, Jazz Coordinator: Becca Jackson, NHS Instrumental: Patrick Marquis, Marching Band Coordinator: Diane Wilson,

Camp Coordinator: Lisa Silletti, Color Guard Coordinator: Amy Campbell, MB Classic: Pending

Event Coordinator: Pending, Webmaster: Ed Ferris

Bylaw Review: Discussed forming a committee to review the bylaws over the summer. The current bylaws state you can’t be on the Board once your student graduates, but those parents have a lot of knowledge to share.

  1. Ways & Means: Kim Beaudet

UNO Pizzeria & Grill Dough Raiser: The PMA will receive 20% of purchases made by customers with a flyer (includes bar tab). K. Beaudet to check the availability of April 28th.

Merchandise:  Received an order of sweat pants with pockets (size small).  Discussed ordering shorts. Will send order forms through C. Moen to the elementary schools for presale.

Car Wash: June 10, 2017 (9am to 3pm).

Ceramic Ornaments:  A fundraiser to sell ornaments designed specifically for the PMA.  A high resolution image of the school tower will be used. Plan to sell at Norwood Day in September.

  1. Publicity: Ed Ferris

Schedules: Website has been updated with up-coming events to put on the website.  Ed inquired about the status of PMA Scholarship applications.  C. Moen needs to review the application and will release it for distribution after April Vacation. E. Ferris will post to the PMA website when available.

PMA scholarships are awarded at graduation (awards at Pops Night).

Alumni section has been added to provide information on their activities in the arts. The sponsorship page has been updated. Parent and student pages have been added in addition to a helpful links page.

  1. Music Camp: Lisa Silletti

August 13, 2017 through August 19, 2017.  Need two chaperones and one medical/nursing staff member.  Camp packets have been distributed at the Marching Band Kick-off meeting at CMS.

  1. Choral Updates: Phyllis McDonough

MICCA Choral :  The MICCA Concert and Choral Festival were very successful. Thank you to everyone who volunteered their time over the weekend.

  1. Director’s Report: C. Moen

Fine Arts Festival: April 7, 2017.  The event took place on a Saturday at NHS and C. Moen states she received positive feedback.  Discussed improving the visibility of the performance schedule or providing a pamphlet with event times.  More students are needed to help set up for performers.

Audience Etiquette: It is important that students/parents learn proper audience etiquette. The audience should stay for the entire performance and support all music groups.  Attendees should not enter or leave the auditorium during a performance.

Pops Night: C. Moen to organize the seating. Discussed having student ushers or student servers so people seated at tables do not have to go to concession stand.  Chips, candy and water will be available for sale. Access to the track will not be allowed.  Improvements will be made to ticket sales at the entrance in order to prevent long backups.

BigEast: Discussed having an accurate count of attendees (Do not double count students).

  1. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

Judges Meals: $150-$200 budget for post event meals for judges

  1. NEXT PMA MEETING: May 10, 2017 at 7pm in the NHS library

Adjournment at 9:00 pm

Minutes respectfully submitted by Stacey Lane

PMA Meeting Minutes March 8, 2017

Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, PMA President

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer), Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonough,  Claudia Moldonado, Diane Wilson, Patrick Marquis, Maura Smith, Kristen Serratore, Janice Hall, Brian Sheehan, Becca Jackson, Lisa Drenkhahn, Inta Jurgela, Lisa Silletti

  1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to approve the Minutes of February 7, 2017:  Approved

  1. Approval of Treasurer’s Report: Tracey Jones

New England Financial Annuity:  P. Campbell invited a financial planner to attend the next PMA meeting on April 12th to discuss our investment options.

Majority of activity was with the Classic and the Semi. The Classic had three bands with an outstanding balance. The semi had great attendance and the ticket price covered the cost (Sheraton prices have increased). Judges dinner after the classic cost more than expected. It was voted in the past that we limit the cost of the dinner. A student account line item was added and an Email was sent to seniors informing them of their student account balance.

Motion made and seconded to approve the Treasurer’s Report (February): Approved

  1. Special Guest: Maura Smith

Maura is a candidate for School Committee. She is a Norwood graduate, who received her B.A. in Theatrical Directing from Fordham University and her M.F.A in Film Production from Boston University. Maura has directed multiple theatrical productions for NHS.  She has served as Town Meeting Member for the last two years and has promised to fight hard to improve our schools and ensure that every student in Norwood receives a high quality and innovative education that gives them the skills they need not just to succeed, but to flourish.  She will have a meet and greet on March 16th at the OCC from 7:30 to 9:30 pm.

  1. Vice President: Terry MacDonald

MAJE: March 18, 2017 at NHS and CMS from 9am to 7pm. All Jazz ensembles, 12-13 bands, that received gold or high silver with invitation.  Concessions at NHS only.  CMS will come to NHS for concessions and awards at the end.  A band will provide entertainment while the judges are tallying scores.  Parent volunteers will get an email with position and times. Tickets at door $10, Students $5.  MAJE will reimburse for judges lunches and all expenses.

Jazz Night: The rates for the Sheraton Four Points have increased from $500 to $750 to $1250 over the past few years.  T. MacDonald has not signed a contract, but has May 3rd on hold. C. Moen to contact Sheraton about lowering their fee since it is a community event.

Senior Awards Night:  May 25, 2017 at the Sheraton Four Points. A banquet for graduating seniors who participate in the music program. The gift will be the NHS clock tower ornament (to be made).

Ballots: Next year’s Board Member Nomination Ballots were distributed. Need to be returned by the April PMA meeting so the nominating committee can select a slate of officers to be presented at Pop’s Night in May. If there are not enough parents interested in executive board positions, we may need to amend the bylaws to allow some current board members to remain on.

  1. Ways & Means: Kim Beaudet

Merchandise:  Received an order of sweat pants with pockets (size small).  Will send order forms through C. Moen to the elementary schools for presale.

Trivia Night: On hold for this year.

Car Wash: June 10, 2017

Mattress Sale:  Reserved date.  Discussed whether or not to have event. Will table for now.

Ceramic Ornaments:  A fundraiser to sell ornaments designed specifically for the PMA.  Discussed using the image of the school tower. Plan to sell at Norwood Day in September.

Ernie Boch Band:  It was suggested that the PMA ask Ernie Boch’s band to perform at NHS as a fundraiser. It was also suggested that students write letters to Mr. Boch to express concerns about the future of the music program.

Music Drives Us (Ernie Boch): Provides grants for needed capital expenses. PMA has received it in the past. Discussed applying for the grant.

  1. Publicity: Ed Ferris

Joe Hart Fundraiser for the PMA: Cancelled.  Joe sent an email out stating he would have his own fundraiser on May 6th, 7 to 10 pm at the Workmen’s Hall (donated hall).  He will not charge admission, but will accept donations to the Norwood Music Department.

Schedules: Needed for up-coming events to put on the website.  Inquired about the status of PMA Scholarship applications.  Once C. Moen releases it, It will be available from music teachers, guidance and PMA website.

  1. Music Camp: Lisa Silletti

August 13, 2017 through August 19, 2017.  Will need medical/nursing staff.  Will contact Mark Bell, EMT.  April 6th is the tentative Marching Band Kick off Meeting.

Camp forms will be distributed at that time.

  1. Choral Updates: Phyllis McDonough

MICCA Choral :  The MICCA Concert and Choral Festival is scheduled to take place on 3/31, 4/1 and 4/2. Numerous volunteers are needed. Judges have been contacted.  P. Maquis will record all 3 days, and AnnMarie Bustler will announce all 3 days. In order to use NHS Café equipment, we will need to hire food service staff. P. Campbell will check with Kate O’Malley. Pizza to be ordered from Olivios. Donations of brownies for sundaes and cases of water are needed. A volunteer form was emailed to all choral parents.

  1. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.
  1. NEXT PMA MEETING: April 12, 2017 at 7pm in the NHS library

Adjournment at 8:35 pm

Minutes respectfully submitted by Stacey Lane

PMA Meeting Minutes February 7, 2017

Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, PMA President

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer), Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonaugh, Cathy Moen, Jim Butler, Claudia Moldonado, Diane Wilson, Patrick Marquis, Annemarie Stenstrom, Rose B. Edmond, Abelson Edmond, Kim Wong, Daniela Harder, Jonathan Bourn

  1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to approve the Minutes of January 12, 2017:  Approved

  1. Approval of Treasurer’s Report: Tracey Jones

QuickBooks: New format of the treasurer’s report using QuickBooks.  P. Campbell likes that the checking account balance is highlighted. Discussed adding a “Student Account” line item. Graduating students transfer their student account balance to younger siblings. Unused accounts transfer into the general fund.

New England Financial Annuity:  P. Campbell invited a financial planner to attend the next PMA meeting to discuss our investment options.

Outstanding Scholarships: There are one or two scholarships that have not been issued.  Students have until March 1st to submit their grades and request payment.

Motion made and seconded to approve the Treasurer’s Report (January): Approved

  1. Vice President: Terry MacDonald

Fine Arts Semi:  February 10, 2017 at the Sheraton Four Points. (98 tickets sold). Friends of Visual Arts has contributed $100 towards the DJ.

Jazz Night: The rates for the Sheraton Four Points have increased from $750 to $1250.  T. MacDonald has not signed a contract, but has May 3rd on hold. May need to look at other venues.

Jazz Classic:  February 16, 2017.  4pm to 9pm at NHS. Nine bands will perform.  Tickets sold at the door. T. MacDonald will email volunteers with details.

Senior Awards Night:  May 25, 2017 at the Sheraton Four Points. A banquet for graduating seniors who participate in the music program. Will purchase 100 mugs which should last a few years.

Ballots: Next year’s board member nomination ballots will be distributed at the March meeting.

  1. Ways & Means: Kim Beaudet

Merchandise:  Discussed replenishing sweat pants with pockets (size small) and sending order forms to the elementary schools for presale.  Sales went very well at the performances.

Calendars:  Many years ago, the PMA sold calendars with pictures of music students and events.

Discussed making a calendar for next year. T. MacDonald to investigate the pricing.

Ceramic Ornaments:  A fundraiser to sell ornaments designed specifically for the PMA.  The owner, David Franciosi, will pay for all up-front costs and no shipping (lives in Norwood).  PMA will receive $3.00-$4.00 per ornament sold.  Discussed having a design contest for the music students or just using the school tower.

  1. Jones to follow up with David from Heritage Ornaments
  2. Publicity: Ed Ferris

Joe Hart Fundraiser: March 10, 2017 from 7:30pm to 9:30pm at NHS.

Joe is part of a professional band that performs a variety of popular rock songs.  He has generously offered to hold a fundraiser for the PMA. He will incorporate music students into his performance. Sign-up sheets have been posted in the music rooms.  Tickets will be sold at the door.

Ed advertised the concert on FB and the PMA website.  Discussed having a feature story with Joe’s band on NHS Update to promote the concert.

  1. Director of Fine Arts: Cathy Connor-Moen

Discussed the state of the Fine Arts budget. The proposed budget cut of $106,500 will result in the loss of the following: NHS choral teacher, elementary string teacher, all elementary honor ensembles, all CMS extracurricular music groups, NHS Marching Band, Jazz Ensemble, and musical.

  1. NHS Principal: Jonathan Bourn

Discussed the state of the NHS budget. There is a two-million-dollar school budget gap. He is being asked to cut $442,000 from the NHS budget.  Unfortunately, extra-curricular activities, clubs, after school music programs and athletics need to be cut before core curriculum courses that are state requirements.  Will attempt to maintain activities that are needed to be competitive for college acceptance. After the first budget pass, NHS is slated to lose 8 FTE when 1 FTE needs to be added to function effectively.

Encourage parents to attend the School Committee Meeting on February 8, 2017 at 6PM in the auditorium.

  1. Choral Updates:

Choral/MICCA Coordinator:  Diane Coard has resigned.  The MICCA Concert and Choral Festival is scheduled to take place on 3/31, 4/1 and 4/2. Numerous volunteers are needed. C. Moen will contact former parent volunteers who have helped over the years.

  1. Action Items:

Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members.  In order to have a quorum, six (6) Board Members must be present.

  1. NEXT PMA MEETING: March 8, 2017 at 7pm in the NHS library

Adjournment at 8:55 pm

Minutes respectfully submitted by Stacey Lane

PMA Meeting Minutes October 12, 2016

PMA Meeting Minutes

October 12, 2016

Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, PMA President

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer), Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonaugh, Diane Coard, Beverly Murphy, Cathy Moen, Steve Conant, Claudia Maldanado,

  1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to accept the Minutes of September 14, 2016: Approved

  1. Approval of Treasurer’s Report: Tracey Jones

The merchandise line item will roll over to the next budget year in order to provide funding to replenish merchandise as it is needed.

Motion made and seconded to accept the Treasurer’s Report of September: Approved

 Vice President: Terry MacDonald

Time to start planning the Fine Arts Semi and look at available dates.  MAJE State Finals to be held in Norwood on March 18, 2017 with a snow date of March 19, 2016.

 

  1. Ways & Means: Kim Beaudet

Merchandise:  Purchased MB/CG sweatpants and 12 blankets. Will order PJ Pants with pockets to sell at the holiday concerts

Mattress Sale: September 24, 2016 at NHS.  Sold 30 mattresses with 16 student referrals raising $3650 for the PMA.  Thank you to the numerous choral students who volunteered.

Music Note Fundraiser: Too late to sell at NHS Parent Open House, but will sell at CMS on 11/17

 

  1. Marching Band Classic: Tracey Jones

October 16, 2016: Eight bands will be attending. The menu was approved (hotdogs, pizza, nachos, apple crisp, hot chocolate, coffee, soda, water, candy).  Concessions will be located behind the bleachers. A volunteer is needed to pick up donated hot chocolate at Mr. Franks at noon. Roche Bros has donated $150 for the purchase of the hotdogs and rolls. Numerous volunteers will make apple crisp and chili.  Jackie Smith will be the announcer. The judges (10) will need lunch and coffee. The NHS MB/CG students will have Mac & Cheese made by Mrs. MacDonald at 12n in the café.

  1. Music Camp: No Report
  1. Choral Updates: Phyllis McDonaugh/ Claudia Maldanado

Madrigal Banquet:  December 2, 2016 at the Elks. There is a $500 rental fee. Will see if they offer a member rate. The OCC will cater the event $21.95 pp plus 20% gratuity.  Need to purchase candles, poinsettias and other supplies.

  1. Instrumental Updates: Steve Conant

MIT has invited a limited number of NHS music students to participate in the MIT Wind Ensemble Prism Concert on 12/2/16 at Kresge Auditorium from 8-10pm.  Admission is $5.

More information to come.

  1. Conant will invite the CMS students to play with the MB/Pep Band at a future game.
  1. Publicity: Ed Ferris

Inform Ed of any activities or events that need to be publicized.  Send him pictures for the PMA website.

  1. Director of Fine Arts: Cathy Connor-Moen

PMA scholarships: Received thank you notes from scholarship recipients: Shannun Carey, Katie Kohlsatt, Mikayla Metcalf and Amber Chisholm.

April Vacation Trip:  Down payments due 10/15/16. Not much student interest to date.

SE District Festival:  Norwood was asked to host District’s on January 6-7, 2016.  The host school receives $1000 and any money raised through concessions, flower sales, and merchandise sales.  The SE Districts receives the gate.  A hospitality room will be needed for the Directors (paid by SE District).

Will need help from the PMA and college students home on break.

Student liaison to PMA:  C. Moen would like to have student liaisons (one choral & one instrumental) attend a portion of the PMA meetings to provide input and take back information to music students.  There is a Fine Arts Representative on the Student Council.  If the music students are involved, it may help students take ownership of the program and become more involved in fundraising and other activities.

President:  Paul Campbell

McAvoy Fundraiser:  Singer-songwriter, Mary McAvoy, PMA fundraiser concert took place on Friday, September 23, 2016. Ms. McAvoy generously donated her proceeds to the PMA.

Discussed donating a music sweatshirt and other items for a basket to be used as a raffle to benefit the F.F. Fay Scholarship.

Motion made and seconded to donate a music sweatshirt and other items to the FF Fay Scholarship Fundraiser: Approved

Other Business:  Steve Conant

Lawrence Marching Band Field has been destroyed and will not be available for MICCA and NESBA shows.  The NESBA Finals have been relocated to Medford Hormel Stadium.  The MICCA Finals have not been confirmed, but may take place at Plymouth North High School.

  1. Action Items:

Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members.  In order to have a quorum, six (6) Board Members must be present.

NEXT PMA MEETING:   November 9, 2016, NHS Library, 7PM

15 . Adjournment at 8:50 pm.

Minutes respectfully submitted by Stacey Lane.

PMA Meeting Minutes September 14, 2016

PMA Meeting Minutes
September 14, 2016
Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, PMA President

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer) Maureen Dimitriou (Past Treasurer), Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonaugh, Diane Wilson, Sheri McLeigh, Cathy Moen, Steve Conant, Claudia Maldanado, James Butler, Phil McAvoy, Mary McAvoy

  1. McAvoys: Singer-songwriter, Mary McAvoy, and her father, Phil McAvoy, in attendance to plan for the upcoming PMA fundraiser concert on Friday, September 23, 2016 at 7pm to 9pm (with intermission) in the NHS auditorium.   PMA will help with promotion and selling tickets ($10). Concert information has been posted on the PMA website and on Facebook. Posters will be hung-up at schools. C. Moen suggested putting a poster on an A-frame. Concessions will be sold (water ,candy).  Conant to work sound system. Discussed selling General Admission tickets at door and advanced ticket sales through “Event Bright”. In addition, students should be given tickets to sell to family and friends. Discussed advertising at the Cinderella musical this weekend. P. Campbell will hand out flyers at the musical.
  1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to accept the Minutes of June 8, 2016: Approved

Motion made and seconded to accept the Minutes of August 25, 2016: Approved

  1. Approval of Treasurer’s Report: Maureen Dimitriou/Tracey Jones

Scholarships have been dispersed to recipients.

“Truck and Trailer Expenses” line item will have a name change to Marching Band Expenses since it pays for general marching band expenses.

Camp Tapawingo, Sweden Maine-August 14-20, 2016: The PMA subsided $160.14 per student for a total of $11,209.90 leaving a negative balance of ($4,479) in the Music Camp Fund line item.

Motion made and seconded to transfer $3500 from the general fund to the music Camp Fund Activities to balance out the budget:  Approved

Motion made and seconded to accept the Treasurer’s Report to close out the fiscal year (June-August): Approved

There are numerous boxes of old papers/documents that we no longer need.  Discussed disposing of the documents we no longer need.

Motion made and seconded to shred any old documentation prior to 2009: Approved

  1. Ways & Means: Kim Beaudet

Concerts on the Common/Summer Fest:  Does not raise a lot of money and it a lot of work.  It does provide visibility for the music program. More volunteers are needed over the summer.

Merchandise: Sold merchandise at Norwood Day.  Sold out of music sweatpants. Will need to order more before the MB MICCA Classic

Mattress Sale: September 24, 2016 at NHS.  Marching Band students and parents will not be available to help since there is a show that day.

Lunch Trampoline:  Fundraiser information provided.

Motion made and seconded to spend up to $1100 to purchase merchandise: Approved

  1. Marching Band Classic: Tracey Jones

October 16, 2016: Tracey would like to keep the menu simple (hotdogs, pizza, nachos, apple crisp,

hot chocolate, coffee, soda, water, candy). We do not have a hospitality volunteer. S. Conant needs

a copy of the menu to send out to the music directors. Discussed placement of concessions and the possibility of having it in the café.  S. Conant advised against having concessions inside and will help Tracey find the best location.  A police detail is needed. Student volunteer sign-up will be posted.

Discussed sending an email to the Athletic Director to invite the football team and cheerleaders.

  1. Director of Fine Arts: Cathy Connor-Moen

Cinderella Musical:  Opens this weekend, September 15-18th.  Robert McDonaugh has done an incredible job with the production.

Pops Night:  May 13, 2016. It was a great success. The music teachers have met and will announce the theme of this year’s concert soon.

PMA scholarships: Received thank you notes from scholarship recipients, Alexandra Dimitiou and

Julia Ragusa.

April Vacation Trip:  A parent informational session will be scheduled to plan for the trip to Memphis.

Instrument Registration:  Took place at elementary schools and CMS.  Very pleased with turnout.

Steve Conant:  MAJE State Finals to be held in Norwood on March 18, 2017 with a snow date of March 19, 2016.

President: Paul Campbell              

Discussed getting a PMA debit card, credit card or prepaid Visa to be used to rent the UHaul for MB Shows.  P. Cambell to investigate which one would be best for the organization (cash back incentives).  In the meantime, C. Moen will use her charge card to rent the UHaul Truck.

Secretary of State Change of Officers Form to be sent to the Secretary of State as required.

  1. Action Items:

Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members.  In order to have a quorum, six (6) Board Members must be present.

NEXT PMA MEETING:   October 12, 2016, NHS Library, 7PM

15 . Adjournment at 9:05 pm.

Minutes respectfully submitted by Stacey Lane.

PMA Meeting Minutes August 25, 2016

PMA Meeting Minutes

August 25, 2016

Norwood High School, Cafe

Call to Order:            7:02 pm

Welcome by Paul Campbell, PMA President

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Maureen Dimitriou (Treasurer), Stacey Lane (Secretary), Ed Ferris, Lisa Silletti, Steve Conant, Claudia Maldanado, James Butler, Tracey Jones, Becca Jackson, Paula Labell, Larry Labell, Kristen Serratore, Amy Campbell, Diane Wilson, Sara Steele, Thomas Steele, Patricia Souza, Cathy Maloney

PMA meeting called to discuss:

  1. Reimbursement of $35 fee to camp counselors for required fingerprinting
  2. Cost for materials (Approx. $750) to build the props for this seasons show “Turning the Tables”
  3. Reimbursement of $467.69 for repairs to the golf cart computer

Fingerprint Fee for Camp Counselors

Superintendent of Schools, James Hayden, has implemented a new policy to require the fingerprinting of music camp counselors effective August 1, 2016 (2016 Music Camp).  Since the policy was made after the counselors were selected, Cathy Moen thought it was unfair to have the counselors (mostly college students) pay the $35 fingerprinting fee.  The counselors were informed that the PMA would reimburse them for the charge.

The PMA has not seen the new policy and would like to have a copy in order to share it with counselors next year.  Moving forward, counselors will be informed that they are responsible for the $35 fingerprinting charge.

It was pointed out that this year was costly because all the counselors needed fingerprinting.  Next year, many of the same counselors may return and will not need to be done again.  Only new counselors would need fingerprinting.  Teachers and staff are responsible for paying for their fingerprinting.

Discussed concerns that the policy may expand and require fingerprinting of chaperones and other music volunteers.  The PMA does not want to be responsible for paying fingerprinting charges.  The expense may become too burdensome.

Discussed sending a letter to Jim Hayden, requesting a copy of the policy and informing him of the PMA’s concerns.

Motion made and seconded to reimburse the counselors $35 for the cost of fingerprinting: Approved

Motion made and seconded to send a letter and invoice to James Hayden, Superintendent of Schools, requesting the PMA be reimbursed for counselor fingerprinting fees:  Motion failed

Marching Band Show Materials

The Marching Band show “Turning the Tables” needs a 12 foot, functioning turntable. The turntable needs to be strong enough to hold students while slowly turning.  Also, it will have to be portable.

  1. Ferris requests the help of parents to build the set, donate supplies and help move the set onto the field during shows. The building of the set will take place starting next week (Labor Day weekend) in the lot near the MB storage shed. James Bowers has offered to help. Two (26 ft.) trucks will be needed this year to travel to competitions.

Ed Ferris withdrew his email motion made on August 18, 2016 for the PMA to fund $700 for material costs for the turntable project for the marching band show.

Motion made and seconded to spend up to $750 to purchase materials to make the set/props for this season’s marching band show, “Turning the Tables”:  Approved

Golf Cart

The marching band golf cart battery was failing to hold a charge.  It was discovered to be a problem with the golf cart computer and not the battery.  Ed Ferris paid $467.69 to have the repairs made by Extreme Cart.   Ed had conversations with two possible sponsors: Extreme Cart and Bobby’s Auto which may defray a portion of the repair expense.

Motion made and seconded to reimburse Ed Ferris $467.69 for the cost of repairing the golf cart computer:  Approved

Upcoming Events:

Paul Campbell made an appeal to the membership asking for volunteers to assist with numerous upcoming events.  He also requests volunteers to help build the marching band show props/set

PMA Fundraiser Concert: Mary McAvoy

Friday, September 23, 2016 at 7pm in the auditorium.  Mary will have a clinic with the choral groups and they will sing a cover with her.  PMA will help with promotion and selling tickets ($10). The event is posted on the website.  Posters will need to be made and placed around town.  Discussed selling General Admission tickets at door and online.

Norwood Day Booth:

September 10, 2016.  Volunteers are needed to man the table, sell merchandise and promote the music program. A volunteer sign-up sheet was distributed.

Mattress Sale:

September 24, 2016 in the NHS gym.  The marching band students and parents will be at a MB show that day.  The mattress company has staff for set up and sales.  In the past, MB students/parents sold music merchandise and greeted customers.

15 . Adjournment at 8:30 pm.

Minutes respectfully submitted by Stacey Lane.

 

 

PMA Meeting Minutes June 8, 2016

PMA Meeting Minutes

June 8, 2016

Norwood High School, Library

Call to Order:            7:10 pm

Welcome by Paul Campbell, PMA President

 Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Maureen Dimitriou (Treasurer), Stacey Lane (Secretary), Michelle Morales (Ways & Means), Ed Ferris, Lisa Silletti,  Cathy Moen, Steve Conant, Claudia Maldanado, James Butler, Tracey Jones

  1. McAvoys: Singer-songwriter, Mary McAvoy, and her father, Phil McAvoy, in attendance to plan for the upcoming PMA fundraiser concert on Friday, September 23, 2016 at 7pm in the HS auditorium.  There will be student participation. Mary will have a clinic with the choral groups and they will sing a cover with her.  PMA will help with promotion and selling tickets ($10). Concessions will be sold and Mary will sell CD’s for $10 ($3 goes to PMA). Norwood’s House Masters to work sound system/lights.

Discussed selling General Admission tickets at door and advanced ticket sales through “Event Bright”. In addition, students will be given tickets to sell to family and friends. It was recommended we promote the concert through NPA and conduct an interview with Ms. McAvoy on the student cable network.  Discussed advertising at the fall musical and on the Town Common starting in July.  Discussed asking Mr. Bourn to add information to his monthly email.

 

  1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to accept the Minutes of May 11, 2016: Approved

  1. Approval of Treasurer’s Report: Maureen Dimitriou

Motion made and seconded to accept the Treasurer’s Report (May): Approved

 

  1. Vice President: Terry MacDonald

The Ways & Means position remains open.

Motion made and seconded to accept Kim Beaudet as the Ways & Means Chair (2016-2017): Approved.

Hospitality: A Hospitality Committee will be established for events as needed.

Performance Coordinators CMS : Teachers to arrange as needed for concerts and events

Senior Awards: May 26, 2016 at Sheraton Four Points went very well.

Discussed updating the job descriptions from 2004

 

  1. Ways & Means: Michelle Morales

Merchandise: Has been ordered and is ready for pickup. (T-shirts and other clothing items)

Golf Ball Drop : Very few sold at Pops Night. Will need to push date back and continue to sell during concerts and over the summer.

Concerts on the Common/Summer Fest:  Utz will not donate popcorn. M. Morales requested a donation from Hood for ice-cream sandwiches and bars. She is waiting for their response.

Orange Leaf fundraiser: Concerts on 6/9, 6/14 and 6/16.

 

  1. Webpage and Marketing: Ed Ferris

Web page up and running with a new website host. Ed is looking for feedback on the focus of the page.  Discussed having a committee to view webpage and give suggestions.  Ed will email questions to the Board to determine what should be on the page.

Marketing:  Send marketing requests, such as concerts, mattress sale, to Ed to post to webpage.

 

  1. Marching Band: Steve Conant

Still recruiting new MB members at the concerts.  Additional color guard members are needed.

Rehearsals have started.

 

Norwood Music Camp: Lisa Silletti

August 14-20, 2016.  Applications have been coming in.  She received 48 to date.

A camp nurse is needed.

 

  1. Director of Fine Arts: Cathy Connor-Moen

Pops Night:  May 13, 2016. It was a great success. The music teachers will meet and discuss changes for next year’s concert. Concession sales went very well.

PMA scholarships: Two recipients, Meghan Ferris, Brian McDonough, were awarded the Paul Alberta scholarship ($1200). Three students received ($800), four students received ($600) and two students received ($500).

 

President: Paul Campbell

Discussed having the golf ball drop on the front field the day of the Mattress Sale. Paul to check dates with the school and fire department.

 

  1. Action Items:

Band Closet needs to be organized. No long term storage of food items.

Parent emails:  Parent coordinators need parent emails to request volunteers for events.

Job Description: Each PMA position needs a written job description

Replacement PMA Positions: Recruit parents to shadow PMA positions and fill vacant positions

Quorum: 2015/2016 PMA Board, there are fourteen (14) voting Board Members.  In order to have a quorum, eight Board Members must be present.

Amazon Smile:  When a customer shops at “smile.amazon.com”, Amazon will make a small donation to a charitable organization of their choice. To participate, go to the site, scroll down and select “Norwood Parents Music Association, Inc.” and the PMA will receive a donation of $0.5% of qualifying sales.

New PMA Stationary: C. Moen will ask art alumni, Michelle Bradbury, to redesign the logo.

New PMA website/server: Need new web server-GoDaddy (domain) transfer made. Weebly (host).

NEXT PMA MEETING:   September 14, 2016, NHS Library, 7PM

 

15 . Adjournment at 9:05 pm.

Minutes respectfully submitted by Stacey Lane.

PMA Meeting Minutes May 11, 2016

PMA Meeting Minutes

May 11, 2016

Norwood High School, Rm 205

 

 

Call to Order:            7:05 pm

Welcome by Paul Campbell, PMA President

 

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Maureen Dimitriou (Treasurer), Stacey Lane (Secretary), Donna Metcalf (Ways & Means), Michelle Morales (Ways & Means), Ed Ferris, Lisa Silletti,  Cathy Moen, Claudia Maldanado, Diane Wilson, Phyllis McDonaugh, Wanda Wood, Larry Labell, Paula Labell, James Butler, Christine Kohlsaat, Tracey Jones

  1. Approval of Meeting Minutes:

Motion made and seconded to accept the Minutes of April 7, 2016: Approved

  1. Approval of Treasurer’s Report: Maureen Dimitriou

Motion made and seconded to accept the Treasurer’s Report (April): Approved

More was spent than was taken in. Trivia Night raised $399.  The Trivia adult prizes were donated which saved on expenses (Thank you to Donna Metcalf’s mom). Sold $321 in merchandise (one day) at MICCA Choral.  Acapella admissions brought in $375 after expenses. Concessions at MICCA Choral weekend did very well. Deposited payment for expenses for Great East from 5th Grade performers.  CMS payment is pending.

 

  1. Vice President: Terry MacDonald
  2. MacDonald Thanked departing members of PMA for their service: Donna, Michelle, Wanda, Phyllis, Maureen & Christine.

Slate of officers presented to be voted on at the PMA Annual Meeting (Pops Night) May 13, 2016:

Paul Campbell (President), Terry MacDonald (Vice President), Tracy Jones (Treasurer), Stacey Lane (Secretary) and Open (Ways & Means).

PMA Board Members (2016-2017)

Webmaster/Publicity: Ed Ferris
Performance Coordinator SHS – Jazz: Terry MacDonald
Performance Coordinator SHS – Instrumental: Paul Campbell 
Coordinator Marching Band Classic:  Tracey Jones
Co-Coordinators Marching Band: Diane Wilson

Color Guard Coordinator: Amy Campbell

Music Camp Coordinator: Lisa Silletti
Performance Coordinator SHS – Choral: Claudia Moldanado
MICCA Classic – Choral Coordinator: Diane Coard

Hospitality: Vacant

Performance Coordinators CMS – (Instrumental, Jazz & Choral): Teachers to arrange as needed

Other Committees as needed

Motion made and seconded to approve the slate of officers as presented to be voted on at the PMA Annual Meeting (Pops Night): Approved.

 

 

Jazz Night: Sheraton Four Points on May 4th and was well attended. Great performances!

Senior Awards: May 26, 2016 at Sheraton Four Points.

PMA scholarships: Received at Thank you card from 2015 recipient, Colin Moulton.

 

  1. Ways & Means: Donna Metcalf & Michelle Morales

Merchandise: Need to reorder merchandise to replenish stock. T-shirts are needed.

Golf Ball Drop : Discussed selling golf ball tickets during Pops Night at the merchandise table. Flyers to be put on tables and hung around gym.  P. Campbell has confirmed the fire truck to drop the balls in front of NHS on last day of school (June 21st) weather permitting.

Concerts on the Common/Summer Fest: Discussed selling food items during the concerts on Sunday and Wednesday evenings.   Discussed selling snow-cones, decided against since the machine would have to be cleaned and transported to each event. D. Metcalf to see if Utz will donate popcorn (one time deal). It was suggested that the 99 Restaurant may donate popcorn. Will ask for donations of bottled water from parents.  M. Morales to request a donation (on PMA letterhead) from Hood for ice-cream sandwiches and bars. Will need to borrow freezer again.

Motion made and seconded to allocate $1000 to Ways & Means to purchase merchandise: Approved

  1. Instrumental & Choral:

CMS MAJE: Most valuable award presented to the percussion rhythm section.  There are three students, but only one award.  T. Jones suggested having two more awards made and present them to the three students at Pops Night.

Motion made and seconded to order two additional awards: Approved

  1. Marching Band: Meeting coming soon
  2. Moen will look into 5-18-16 at 7:30pm at CMS as a possibility.

Norwood Music Camp: Lisa Silletti

August 14-20, 2016.  Payment may be made by check.  Credit Card requests may be referred to

  1. Dimitriou. Camp registrations will have Norwood Music Camp on the letterhead. Checks made payable to Norwood Parents Music Association. The PMA does not run the camp, but has an administrative role and the chaperones are volunteers. Camp nurse is needed.
  1. Director of Fine Arts: Cathy Connor-Moen

Pops Night:  May 13, 2016 at NHS Gym at 6:30pm. This concert may help recruit and retain music students. First half of the evening will be all NHS concerts followed by awards and intermission. The second half of the evening will have performances from all combined groups with music from Billy Joel. NHS café tables with attached seats will be used (won’t have to cover the floor).  To date, 34 tables have been presold. Seating also available in the bleachers and on rented chairs sold at the door (approx.. 200+).  There will be approximately 350 students performing.

Concessions:  Candy, water, chips and popcorn.  Merchandise will be sold along with golf balls for the golf Ball Drop.

Music Trip over April Vacation:  C. Moen will investigate the possibility of having a NHS music trip to Memphis & Nashville over April vacation 2017 (6 days).  The cost will be approximately $1800 depending on the number of students attending.

NHS Recitals:  5/19, 5/23, 5/24.

CMS Concerts: 6/6 (6th grade), 6/14 (instrumental), 6/16 (chorus)

All Town Elementary Concert: 5/25 at NHS

Orchestra Night: 6/1

  1. Action Items:

Band Closet needs to be organized. No long term storage of food items.

Parent emails:  Parent coordinators need parent emails to request volunteers for events.

Donations Hannaford:  Larger gifts over $100 are awarded monthly (eight week turn around) per town for specific requests. The PMA should consider putting in a $2000 request for Music Camp (snacks, camp supplies, nursing supplies, and personal care items)

Job Description: Each PMA position needs a written job description

Replacement PMA Positions: Recruit parents to shadow PMA positions and fill vacant positions

Quorum: 2015/2016 PMA Board, there are fourteen (14) voting Board Members.  In order to have a quorum, eight Board Members must be present.

Amazon Smile:  When a customer shops at “smile.amazon.com”, Amazon will make a small donation to a charitable organization of their choice. To participate, go to the site, scroll down and select “Norwood Parents Music Association, Inc.” and the PMA will receive a donation of $0.5% of qualifying sales.

New PMA Stationary: C. Moen will ask an art alumni, Michelle Bradbury, to redesign the logo.

New PMA website/server: Need new web server-GoDaddy (domain) transfer made. Weebly (host).

NEXT PMA MEETING:   June 8, 2016, NHS Library, 7PM

15 . Adjournment at 9:05 pm.

 

Addendum: (Email vote to Executive Board on 5-12-16) Motion made and seconded to approve to renew the (website) hosting at a new location for an amount not to exceed $175 for 3 years: Approved

 

Minutes respectfully submitted by Stacey Lane.