PMA Meeting Minutes April 12, 2017

Norwood High School, Library

Call to Order:            7:08 pm

Welcome by Paul Campbell, PMA President

Attendance:  Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer),

Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonough,  Claudia Moldonado, Becca Jackson, Lisa Drenkhahn, Inta Jurgela, Lisa Silletti, Cathy Moen, Amy Doherty-Nee, Patricia Souze

  1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to approve the Minutes of March 8, 2017:  Approved

  1. Approval of Treasurer’s Report: Tracey Jones

New England Financial Annuity:  Michael Mullin, financial planner, from Claro Advisors advised the PMA on investment options. An investment option with minimal fees would be best. Mr. Mullin stated fees would most likely be .005% of the asset per year. Also, It must be low risk since we depend on the interest to fund scholarships. The next step, if interested, would be to call MetLife to dissolve annuity and transfer to a new Fidelity account under the PMA name (not linked to an individual).

Majority of treasurer activity was with the MAJE and MICCA events.

The concession table for MICCA Choral was a great success.

The $1000 reimbursement we receive for hosting MAJE will be used to purchase jazz band risers.

We received a $750 donation from Verizon to recognize, Tom O’Malley, a Verizon employee who volunteers numerous hours to assist the music program.

Motion made and seconded to approve the Treasurer’s Report (March): Approved

  1. Vice President: Terry MacDonald

Jazz Night: May 3, 2017. The rates for the Sheraton Four Points have increased from $500 to $750 to $1250 over the past few years.  C. Moen spoke to the Sheraton and negotiated the reduced room rental of $1000, but it will increase to $1250 next year. Discussed having Jazz Night at NHS or Norwood Theater next year. Ticket sales cover the cost of musician and rental fees and do not raise money. All Jazz students were asked to sell 5 tickets at $15pp. ($20 at the door).  Doors open at 7pm and the performance starts at 7:30pm.

Senior Awards Night:  May 25, 2017 at the Sheraton Four Points. A banquet for graduating seniors who participate in the music program. Invitations are ready to be sent. The gift will be the NHS clock tower ornament (to be made).

Slate of Exec. Board: A five member Board of officers to be nominated for next year. The slate of officers needs to be presented at the annual meeting (Pop’s Night) on May 12th.

The slate is a work in progress and will be decided at the next PMA meeting on May 10th.

Tentative Slate: President: Pending, Vice-President: Pending, Treasurer: Tracey Jones

Secretary: Amy Doherty-Nee, Ways & Means: Kim Beaudet, Publicity: Ed Ferris, Jazz Coordinator: Becca Jackson, NHS Instrumental: Patrick Marquis, Marching Band Coordinator: Diane Wilson,

Camp Coordinator: Lisa Silletti, Color Guard Coordinator: Amy Campbell, MB Classic: Pending

Event Coordinator: Pending, Webmaster: Ed Ferris

Bylaw Review: Discussed forming a committee to review the bylaws over the summer. The current bylaws state you can’t be on the Board once your student graduates, but those parents have a lot of knowledge to share.

  1. Ways & Means: Kim Beaudet

UNO Pizzeria & Grill Dough Raiser: The PMA will receive 20% of purchases made by customers with a flyer (includes bar tab). K. Beaudet to check the availability of April 28th.

Merchandise:  Received an order of sweat pants with pockets (size small).  Discussed ordering shorts. Will send order forms through C. Moen to the elementary schools for presale.

Car Wash: June 10, 2017 (9am to 3pm).

Ceramic Ornaments:  A fundraiser to sell ornaments designed specifically for the PMA.  A high resolution image of the school tower will be used. Plan to sell at Norwood Day in September.

  1. Publicity: Ed Ferris

Schedules: Website has been updated with up-coming events to put on the website.  Ed inquired about the status of PMA Scholarship applications.  C. Moen needs to review the application and will release it for distribution after April Vacation. E. Ferris will post to the PMA website when available.

PMA scholarships are awarded at graduation (awards at Pops Night).

Alumni section has been added to provide information on their activities in the arts. The sponsorship page has been updated. Parent and student pages have been added in addition to a helpful links page.

  1. Music Camp: Lisa Silletti

August 13, 2017 through August 19, 2017.  Need two chaperones and one medical/nursing staff member.  Camp packets have been distributed at the Marching Band Kick-off meeting at CMS.

  1. Choral Updates: Phyllis McDonough

MICCA Choral :  The MICCA Concert and Choral Festival were very successful. Thank you to everyone who volunteered their time over the weekend.

  1. Director’s Report: C. Moen

Fine Arts Festival: April 7, 2017.  The event took place on a Saturday at NHS and C. Moen states she received positive feedback.  Discussed improving the visibility of the performance schedule or providing a pamphlet with event times.  More students are needed to help set up for performers.

Audience Etiquette: It is important that students/parents learn proper audience etiquette. The audience should stay for the entire performance and support all music groups.  Attendees should not enter or leave the auditorium during a performance.

Pops Night: C. Moen to organize the seating. Discussed having student ushers or student servers so people seated at tables do not have to go to concession stand.  Chips, candy and water will be available for sale. Access to the track will not be allowed.  Improvements will be made to ticket sales at the entrance in order to prevent long backups.

BigEast: Discussed having an accurate count of attendees (Do not double count students).

  1. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

Judges Meals: $150-$200 budget for post event meals for judges

  1. NEXT PMA MEETING: May 10, 2017 at 7pm in the NHS library

Adjournment at 9:00 pm

Minutes respectfully submitted by Stacey Lane

PMA Meeting Minutes March 8, 2017

Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, PMA President

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer), Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonough,  Claudia Moldonado, Diane Wilson, Patrick Marquis, Maura Smith, Kristen Serratore, Janice Hall, Brian Sheehan, Becca Jackson, Lisa Drenkhahn, Inta Jurgela, Lisa Silletti

  1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to approve the Minutes of February 7, 2017:  Approved

  1. Approval of Treasurer’s Report: Tracey Jones

New England Financial Annuity:  P. Campbell invited a financial planner to attend the next PMA meeting on April 12th to discuss our investment options.

Majority of activity was with the Classic and the Semi. The Classic had three bands with an outstanding balance. The semi had great attendance and the ticket price covered the cost (Sheraton prices have increased). Judges dinner after the classic cost more than expected. It was voted in the past that we limit the cost of the dinner. A student account line item was added and an Email was sent to seniors informing them of their student account balance.

Motion made and seconded to approve the Treasurer’s Report (February): Approved

  1. Special Guest: Maura Smith

Maura is a candidate for School Committee. She is a Norwood graduate, who received her B.A. in Theatrical Directing from Fordham University and her M.F.A in Film Production from Boston University. Maura has directed multiple theatrical productions for NHS.  She has served as Town Meeting Member for the last two years and has promised to fight hard to improve our schools and ensure that every student in Norwood receives a high quality and innovative education that gives them the skills they need not just to succeed, but to flourish.  She will have a meet and greet on March 16th at the OCC from 7:30 to 9:30 pm.

  1. Vice President: Terry MacDonald

MAJE: March 18, 2017 at NHS and CMS from 9am to 7pm. All Jazz ensembles, 12-13 bands, that received gold or high silver with invitation.  Concessions at NHS only.  CMS will come to NHS for concessions and awards at the end.  A band will provide entertainment while the judges are tallying scores.  Parent volunteers will get an email with position and times. Tickets at door $10, Students $5.  MAJE will reimburse for judges lunches and all expenses.

Jazz Night: The rates for the Sheraton Four Points have increased from $500 to $750 to $1250 over the past few years.  T. MacDonald has not signed a contract, but has May 3rd on hold. C. Moen to contact Sheraton about lowering their fee since it is a community event.

Senior Awards Night:  May 25, 2017 at the Sheraton Four Points. A banquet for graduating seniors who participate in the music program. The gift will be the NHS clock tower ornament (to be made).

Ballots: Next year’s Board Member Nomination Ballots were distributed. Need to be returned by the April PMA meeting so the nominating committee can select a slate of officers to be presented at Pop’s Night in May. If there are not enough parents interested in executive board positions, we may need to amend the bylaws to allow some current board members to remain on.

  1. Ways & Means: Kim Beaudet

Merchandise:  Received an order of sweat pants with pockets (size small).  Will send order forms through C. Moen to the elementary schools for presale.

Trivia Night: On hold for this year.

Car Wash: June 10, 2017

Mattress Sale:  Reserved date.  Discussed whether or not to have event. Will table for now.

Ceramic Ornaments:  A fundraiser to sell ornaments designed specifically for the PMA.  Discussed using the image of the school tower. Plan to sell at Norwood Day in September.

Ernie Boch Band:  It was suggested that the PMA ask Ernie Boch’s band to perform at NHS as a fundraiser. It was also suggested that students write letters to Mr. Boch to express concerns about the future of the music program.

Music Drives Us (Ernie Boch): Provides grants for needed capital expenses. PMA has received it in the past. Discussed applying for the grant.

  1. Publicity: Ed Ferris

Joe Hart Fundraiser for the PMA: Cancelled.  Joe sent an email out stating he would have his own fundraiser on May 6th, 7 to 10 pm at the Workmen’s Hall (donated hall).  He will not charge admission, but will accept donations to the Norwood Music Department.

Schedules: Needed for up-coming events to put on the website.  Inquired about the status of PMA Scholarship applications.  Once C. Moen releases it, It will be available from music teachers, guidance and PMA website.

  1. Music Camp: Lisa Silletti

August 13, 2017 through August 19, 2017.  Will need medical/nursing staff.  Will contact Mark Bell, EMT.  April 6th is the tentative Marching Band Kick off Meeting.

Camp forms will be distributed at that time.

  1. Choral Updates: Phyllis McDonough

MICCA Choral :  The MICCA Concert and Choral Festival is scheduled to take place on 3/31, 4/1 and 4/2. Numerous volunteers are needed. Judges have been contacted.  P. Maquis will record all 3 days, and AnnMarie Bustler will announce all 3 days. In order to use NHS Café equipment, we will need to hire food service staff. P. Campbell will check with Kate O’Malley. Pizza to be ordered from Olivios. Donations of brownies for sundaes and cases of water are needed. A volunteer form was emailed to all choral parents.

  1. Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.
  1. NEXT PMA MEETING: April 12, 2017 at 7pm in the NHS library

Adjournment at 8:35 pm

Minutes respectfully submitted by Stacey Lane

PMA Meeting Minutes February 7, 2017

Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, PMA President

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer), Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonaugh, Cathy Moen, Jim Butler, Claudia Moldonado, Diane Wilson, Patrick Marquis, Annemarie Stenstrom, Rose B. Edmond, Abelson Edmond, Kim Wong, Daniela Harder, Jonathan Bourn

  1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to approve the Minutes of January 12, 2017:  Approved

  1. Approval of Treasurer’s Report: Tracey Jones

QuickBooks: New format of the treasurer’s report using QuickBooks.  P. Campbell likes that the checking account balance is highlighted. Discussed adding a “Student Account” line item. Graduating students transfer their student account balance to younger siblings. Unused accounts transfer into the general fund.

New England Financial Annuity:  P. Campbell invited a financial planner to attend the next PMA meeting to discuss our investment options.

Outstanding Scholarships: There are one or two scholarships that have not been issued.  Students have until March 1st to submit their grades and request payment.

Motion made and seconded to approve the Treasurer’s Report (January): Approved

  1. Vice President: Terry MacDonald

Fine Arts Semi:  February 10, 2017 at the Sheraton Four Points. (98 tickets sold). Friends of Visual Arts has contributed $100 towards the DJ.

Jazz Night: The rates for the Sheraton Four Points have increased from $750 to $1250.  T. MacDonald has not signed a contract, but has May 3rd on hold. May need to look at other venues.

Jazz Classic:  February 16, 2017.  4pm to 9pm at NHS. Nine bands will perform.  Tickets sold at the door. T. MacDonald will email volunteers with details.

Senior Awards Night:  May 25, 2017 at the Sheraton Four Points. A banquet for graduating seniors who participate in the music program. Will purchase 100 mugs which should last a few years.

Ballots: Next year’s board member nomination ballots will be distributed at the March meeting.

  1. Ways & Means: Kim Beaudet

Merchandise:  Discussed replenishing sweat pants with pockets (size small) and sending order forms to the elementary schools for presale.  Sales went very well at the performances.

Calendars:  Many years ago, the PMA sold calendars with pictures of music students and events.

Discussed making a calendar for next year. T. MacDonald to investigate the pricing.

Ceramic Ornaments:  A fundraiser to sell ornaments designed specifically for the PMA.  The owner, David Franciosi, will pay for all up-front costs and no shipping (lives in Norwood).  PMA will receive $3.00-$4.00 per ornament sold.  Discussed having a design contest for the music students or just using the school tower.

  1. Jones to follow up with David from Heritage Ornaments
  2. Publicity: Ed Ferris

Joe Hart Fundraiser: March 10, 2017 from 7:30pm to 9:30pm at NHS.

Joe is part of a professional band that performs a variety of popular rock songs.  He has generously offered to hold a fundraiser for the PMA. He will incorporate music students into his performance. Sign-up sheets have been posted in the music rooms.  Tickets will be sold at the door.

Ed advertised the concert on FB and the PMA website.  Discussed having a feature story with Joe’s band on NHS Update to promote the concert.

  1. Director of Fine Arts: Cathy Connor-Moen

Discussed the state of the Fine Arts budget. The proposed budget cut of $106,500 will result in the loss of the following: NHS choral teacher, elementary string teacher, all elementary honor ensembles, all CMS extracurricular music groups, NHS Marching Band, Jazz Ensemble, and musical.

  1. NHS Principal: Jonathan Bourn

Discussed the state of the NHS budget. There is a two-million-dollar school budget gap. He is being asked to cut $442,000 from the NHS budget.  Unfortunately, extra-curricular activities, clubs, after school music programs and athletics need to be cut before core curriculum courses that are state requirements.  Will attempt to maintain activities that are needed to be competitive for college acceptance. After the first budget pass, NHS is slated to lose 8 FTE when 1 FTE needs to be added to function effectively.

Encourage parents to attend the School Committee Meeting on February 8, 2017 at 6PM in the auditorium.

  1. Choral Updates:

Choral/MICCA Coordinator:  Diane Coard has resigned.  The MICCA Concert and Choral Festival is scheduled to take place on 3/31, 4/1 and 4/2. Numerous volunteers are needed. C. Moen will contact former parent volunteers who have helped over the years.

  1. Action Items:

Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members.  In order to have a quorum, six (6) Board Members must be present.

  1. NEXT PMA MEETING: March 8, 2017 at 7pm in the NHS library

Adjournment at 8:55 pm

Minutes respectfully submitted by Stacey Lane

PMA Meeting Minutes October 12, 2016

PMA Meeting Minutes

October 12, 2016

Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, PMA President

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer), Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonaugh, Diane Coard, Beverly Murphy, Cathy Moen, Steve Conant, Claudia Maldanado,

  1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to accept the Minutes of September 14, 2016: Approved

  1. Approval of Treasurer’s Report: Tracey Jones

The merchandise line item will roll over to the next budget year in order to provide funding to replenish merchandise as it is needed.

Motion made and seconded to accept the Treasurer’s Report of September: Approved

 Vice President: Terry MacDonald

Time to start planning the Fine Arts Semi and look at available dates.  MAJE State Finals to be held in Norwood on March 18, 2017 with a snow date of March 19, 2016.

 

  1. Ways & Means: Kim Beaudet

Merchandise:  Purchased MB/CG sweatpants and 12 blankets. Will order PJ Pants with pockets to sell at the holiday concerts

Mattress Sale: September 24, 2016 at NHS.  Sold 30 mattresses with 16 student referrals raising $3650 for the PMA.  Thank you to the numerous choral students who volunteered.

Music Note Fundraiser: Too late to sell at NHS Parent Open House, but will sell at CMS on 11/17

 

  1. Marching Band Classic: Tracey Jones

October 16, 2016: Eight bands will be attending. The menu was approved (hotdogs, pizza, nachos, apple crisp, hot chocolate, coffee, soda, water, candy).  Concessions will be located behind the bleachers. A volunteer is needed to pick up donated hot chocolate at Mr. Franks at noon. Roche Bros has donated $150 for the purchase of the hotdogs and rolls. Numerous volunteers will make apple crisp and chili.  Jackie Smith will be the announcer. The judges (10) will need lunch and coffee. The NHS MB/CG students will have Mac & Cheese made by Mrs. MacDonald at 12n in the café.

  1. Music Camp: No Report
  1. Choral Updates: Phyllis McDonaugh/ Claudia Maldanado

Madrigal Banquet:  December 2, 2016 at the Elks. There is a $500 rental fee. Will see if they offer a member rate. The OCC will cater the event $21.95 pp plus 20% gratuity.  Need to purchase candles, poinsettias and other supplies.

  1. Instrumental Updates: Steve Conant

MIT has invited a limited number of NHS music students to participate in the MIT Wind Ensemble Prism Concert on 12/2/16 at Kresge Auditorium from 8-10pm.  Admission is $5.

More information to come.

  1. Conant will invite the CMS students to play with the MB/Pep Band at a future game.
  1. Publicity: Ed Ferris

Inform Ed of any activities or events that need to be publicized.  Send him pictures for the PMA website.

  1. Director of Fine Arts: Cathy Connor-Moen

PMA scholarships: Received thank you notes from scholarship recipients: Shannun Carey, Katie Kohlsatt, Mikayla Metcalf and Amber Chisholm.

April Vacation Trip:  Down payments due 10/15/16. Not much student interest to date.

SE District Festival:  Norwood was asked to host District’s on January 6-7, 2016.  The host school receives $1000 and any money raised through concessions, flower sales, and merchandise sales.  The SE Districts receives the gate.  A hospitality room will be needed for the Directors (paid by SE District).

Will need help from the PMA and college students home on break.

Student liaison to PMA:  C. Moen would like to have student liaisons (one choral & one instrumental) attend a portion of the PMA meetings to provide input and take back information to music students.  There is a Fine Arts Representative on the Student Council.  If the music students are involved, it may help students take ownership of the program and become more involved in fundraising and other activities.

President:  Paul Campbell

McAvoy Fundraiser:  Singer-songwriter, Mary McAvoy, PMA fundraiser concert took place on Friday, September 23, 2016. Ms. McAvoy generously donated her proceeds to the PMA.

Discussed donating a music sweatshirt and other items for a basket to be used as a raffle to benefit the F.F. Fay Scholarship.

Motion made and seconded to donate a music sweatshirt and other items to the FF Fay Scholarship Fundraiser: Approved

Other Business:  Steve Conant

Lawrence Marching Band Field has been destroyed and will not be available for MICCA and NESBA shows.  The NESBA Finals have been relocated to Medford Hormel Stadium.  The MICCA Finals have not been confirmed, but may take place at Plymouth North High School.

  1. Action Items:

Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members.  In order to have a quorum, six (6) Board Members must be present.

NEXT PMA MEETING:   November 9, 2016, NHS Library, 7PM

15 . Adjournment at 8:50 pm.

Minutes respectfully submitted by Stacey Lane.

PMA Meeting Minutes September 14, 2016

PMA Meeting Minutes
September 14, 2016
Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, PMA President

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer) Maureen Dimitriou (Past Treasurer), Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonaugh, Diane Wilson, Sheri McLeigh, Cathy Moen, Steve Conant, Claudia Maldanado, James Butler, Phil McAvoy, Mary McAvoy

  1. McAvoys: Singer-songwriter, Mary McAvoy, and her father, Phil McAvoy, in attendance to plan for the upcoming PMA fundraiser concert on Friday, September 23, 2016 at 7pm to 9pm (with intermission) in the NHS auditorium.   PMA will help with promotion and selling tickets ($10). Concert information has been posted on the PMA website and on Facebook. Posters will be hung-up at schools. C. Moen suggested putting a poster on an A-frame. Concessions will be sold (water ,candy).  Conant to work sound system. Discussed selling General Admission tickets at door and advanced ticket sales through “Event Bright”. In addition, students should be given tickets to sell to family and friends. Discussed advertising at the Cinderella musical this weekend. P. Campbell will hand out flyers at the musical.
  1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to accept the Minutes of June 8, 2016: Approved

Motion made and seconded to accept the Minutes of August 25, 2016: Approved

  1. Approval of Treasurer’s Report: Maureen Dimitriou/Tracey Jones

Scholarships have been dispersed to recipients.

“Truck and Trailer Expenses” line item will have a name change to Marching Band Expenses since it pays for general marching band expenses.

Camp Tapawingo, Sweden Maine-August 14-20, 2016: The PMA subsided $160.14 per student for a total of $11,209.90 leaving a negative balance of ($4,479) in the Music Camp Fund line item.

Motion made and seconded to transfer $3500 from the general fund to the music Camp Fund Activities to balance out the budget:  Approved

Motion made and seconded to accept the Treasurer’s Report to close out the fiscal year (June-August): Approved

There are numerous boxes of old papers/documents that we no longer need.  Discussed disposing of the documents we no longer need.

Motion made and seconded to shred any old documentation prior to 2009: Approved

  1. Ways & Means: Kim Beaudet

Concerts on the Common/Summer Fest:  Does not raise a lot of money and it a lot of work.  It does provide visibility for the music program. More volunteers are needed over the summer.

Merchandise: Sold merchandise at Norwood Day.  Sold out of music sweatpants. Will need to order more before the MB MICCA Classic

Mattress Sale: September 24, 2016 at NHS.  Marching Band students and parents will not be available to help since there is a show that day.

Lunch Trampoline:  Fundraiser information provided.

Motion made and seconded to spend up to $1100 to purchase merchandise: Approved

  1. Marching Band Classic: Tracey Jones

October 16, 2016: Tracey would like to keep the menu simple (hotdogs, pizza, nachos, apple crisp,

hot chocolate, coffee, soda, water, candy). We do not have a hospitality volunteer. S. Conant needs

a copy of the menu to send out to the music directors. Discussed placement of concessions and the possibility of having it in the café.  S. Conant advised against having concessions inside and will help Tracey find the best location.  A police detail is needed. Student volunteer sign-up will be posted.

Discussed sending an email to the Athletic Director to invite the football team and cheerleaders.

  1. Director of Fine Arts: Cathy Connor-Moen

Cinderella Musical:  Opens this weekend, September 15-18th.  Robert McDonaugh has done an incredible job with the production.

Pops Night:  May 13, 2016. It was a great success. The music teachers have met and will announce the theme of this year’s concert soon.

PMA scholarships: Received thank you notes from scholarship recipients, Alexandra Dimitiou and

Julia Ragusa.

April Vacation Trip:  A parent informational session will be scheduled to plan for the trip to Memphis.

Instrument Registration:  Took place at elementary schools and CMS.  Very pleased with turnout.

Steve Conant:  MAJE State Finals to be held in Norwood on March 18, 2017 with a snow date of March 19, 2016.

President: Paul Campbell              

Discussed getting a PMA debit card, credit card or prepaid Visa to be used to rent the UHaul for MB Shows.  P. Cambell to investigate which one would be best for the organization (cash back incentives).  In the meantime, C. Moen will use her charge card to rent the UHaul Truck.

Secretary of State Change of Officers Form to be sent to the Secretary of State as required.

  1. Action Items:

Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members.  In order to have a quorum, six (6) Board Members must be present.

NEXT PMA MEETING:   October 12, 2016, NHS Library, 7PM

15 . Adjournment at 9:05 pm.

Minutes respectfully submitted by Stacey Lane.

PMA Meeting Minutes August 25, 2016

PMA Meeting Minutes

August 25, 2016

Norwood High School, Cafe

Call to Order:            7:02 pm

Welcome by Paul Campbell, PMA President

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Maureen Dimitriou (Treasurer), Stacey Lane (Secretary), Ed Ferris, Lisa Silletti, Steve Conant, Claudia Maldanado, James Butler, Tracey Jones, Becca Jackson, Paula Labell, Larry Labell, Kristen Serratore, Amy Campbell, Diane Wilson, Sara Steele, Thomas Steele, Patricia Souza, Cathy Maloney

PMA meeting called to discuss:

  1. Reimbursement of $35 fee to camp counselors for required fingerprinting
  2. Cost for materials (Approx. $750) to build the props for this seasons show “Turning the Tables”
  3. Reimbursement of $467.69 for repairs to the golf cart computer

Fingerprint Fee for Camp Counselors

Superintendent of Schools, James Hayden, has implemented a new policy to require the fingerprinting of music camp counselors effective August 1, 2016 (2016 Music Camp).  Since the policy was made after the counselors were selected, Cathy Moen thought it was unfair to have the counselors (mostly college students) pay the $35 fingerprinting fee.  The counselors were informed that the PMA would reimburse them for the charge.

The PMA has not seen the new policy and would like to have a copy in order to share it with counselors next year.  Moving forward, counselors will be informed that they are responsible for the $35 fingerprinting charge.

It was pointed out that this year was costly because all the counselors needed fingerprinting.  Next year, many of the same counselors may return and will not need to be done again.  Only new counselors would need fingerprinting.  Teachers and staff are responsible for paying for their fingerprinting.

Discussed concerns that the policy may expand and require fingerprinting of chaperones and other music volunteers.  The PMA does not want to be responsible for paying fingerprinting charges.  The expense may become too burdensome.

Discussed sending a letter to Jim Hayden, requesting a copy of the policy and informing him of the PMA’s concerns.

Motion made and seconded to reimburse the counselors $35 for the cost of fingerprinting: Approved

Motion made and seconded to send a letter and invoice to James Hayden, Superintendent of Schools, requesting the PMA be reimbursed for counselor fingerprinting fees:  Motion failed

Marching Band Show Materials

The Marching Band show “Turning the Tables” needs a 12 foot, functioning turntable. The turntable needs to be strong enough to hold students while slowly turning.  Also, it will have to be portable.

  1. Ferris requests the help of parents to build the set, donate supplies and help move the set onto the field during shows. The building of the set will take place starting next week (Labor Day weekend) in the lot near the MB storage shed. James Bowers has offered to help. Two (26 ft.) trucks will be needed this year to travel to competitions.

Ed Ferris withdrew his email motion made on August 18, 2016 for the PMA to fund $700 for material costs for the turntable project for the marching band show.

Motion made and seconded to spend up to $750 to purchase materials to make the set/props for this season’s marching band show, “Turning the Tables”:  Approved

Golf Cart

The marching band golf cart battery was failing to hold a charge.  It was discovered to be a problem with the golf cart computer and not the battery.  Ed Ferris paid $467.69 to have the repairs made by Extreme Cart.   Ed had conversations with two possible sponsors: Extreme Cart and Bobby’s Auto which may defray a portion of the repair expense.

Motion made and seconded to reimburse Ed Ferris $467.69 for the cost of repairing the golf cart computer:  Approved

Upcoming Events:

Paul Campbell made an appeal to the membership asking for volunteers to assist with numerous upcoming events.  He also requests volunteers to help build the marching band show props/set

PMA Fundraiser Concert: Mary McAvoy

Friday, September 23, 2016 at 7pm in the auditorium.  Mary will have a clinic with the choral groups and they will sing a cover with her.  PMA will help with promotion and selling tickets ($10). The event is posted on the website.  Posters will need to be made and placed around town.  Discussed selling General Admission tickets at door and online.

Norwood Day Booth:

September 10, 2016.  Volunteers are needed to man the table, sell merchandise and promote the music program. A volunteer sign-up sheet was distributed.

Mattress Sale:

September 24, 2016 in the NHS gym.  The marching band students and parents will be at a MB show that day.  The mattress company has staff for set up and sales.  In the past, MB students/parents sold music merchandise and greeted customers.

15 . Adjournment at 8:30 pm.

Minutes respectfully submitted by Stacey Lane.

 

 

PMA Meeting Minutes June 8, 2016

PMA Meeting Minutes

June 8, 2016

Norwood High School, Library

Call to Order:            7:10 pm

Welcome by Paul Campbell, PMA President

 Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Maureen Dimitriou (Treasurer), Stacey Lane (Secretary), Michelle Morales (Ways & Means), Ed Ferris, Lisa Silletti,  Cathy Moen, Steve Conant, Claudia Maldanado, James Butler, Tracey Jones

  1. McAvoys: Singer-songwriter, Mary McAvoy, and her father, Phil McAvoy, in attendance to plan for the upcoming PMA fundraiser concert on Friday, September 23, 2016 at 7pm in the HS auditorium.  There will be student participation. Mary will have a clinic with the choral groups and they will sing a cover with her.  PMA will help with promotion and selling tickets ($10). Concessions will be sold and Mary will sell CD’s for $10 ($3 goes to PMA). Norwood’s House Masters to work sound system/lights.

Discussed selling General Admission tickets at door and advanced ticket sales through “Event Bright”. In addition, students will be given tickets to sell to family and friends. It was recommended we promote the concert through NPA and conduct an interview with Ms. McAvoy on the student cable network.  Discussed advertising at the fall musical and on the Town Common starting in July.  Discussed asking Mr. Bourn to add information to his monthly email.

 

  1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to accept the Minutes of May 11, 2016: Approved

  1. Approval of Treasurer’s Report: Maureen Dimitriou

Motion made and seconded to accept the Treasurer’s Report (May): Approved

 

  1. Vice President: Terry MacDonald

The Ways & Means position remains open.

Motion made and seconded to accept Kim Beaudet as the Ways & Means Chair (2016-2017): Approved.

Hospitality: A Hospitality Committee will be established for events as needed.

Performance Coordinators CMS : Teachers to arrange as needed for concerts and events

Senior Awards: May 26, 2016 at Sheraton Four Points went very well.

Discussed updating the job descriptions from 2004

 

  1. Ways & Means: Michelle Morales

Merchandise: Has been ordered and is ready for pickup. (T-shirts and other clothing items)

Golf Ball Drop : Very few sold at Pops Night. Will need to push date back and continue to sell during concerts and over the summer.

Concerts on the Common/Summer Fest:  Utz will not donate popcorn. M. Morales requested a donation from Hood for ice-cream sandwiches and bars. She is waiting for their response.

Orange Leaf fundraiser: Concerts on 6/9, 6/14 and 6/16.

 

  1. Webpage and Marketing: Ed Ferris

Web page up and running with a new website host. Ed is looking for feedback on the focus of the page.  Discussed having a committee to view webpage and give suggestions.  Ed will email questions to the Board to determine what should be on the page.

Marketing:  Send marketing requests, such as concerts, mattress sale, to Ed to post to webpage.

 

  1. Marching Band: Steve Conant

Still recruiting new MB members at the concerts.  Additional color guard members are needed.

Rehearsals have started.

 

Norwood Music Camp: Lisa Silletti

August 14-20, 2016.  Applications have been coming in.  She received 48 to date.

A camp nurse is needed.

 

  1. Director of Fine Arts: Cathy Connor-Moen

Pops Night:  May 13, 2016. It was a great success. The music teachers will meet and discuss changes for next year’s concert. Concession sales went very well.

PMA scholarships: Two recipients, Meghan Ferris, Brian McDonough, were awarded the Paul Alberta scholarship ($1200). Three students received ($800), four students received ($600) and two students received ($500).

 

President: Paul Campbell

Discussed having the golf ball drop on the front field the day of the Mattress Sale. Paul to check dates with the school and fire department.

 

  1. Action Items:

Band Closet needs to be organized. No long term storage of food items.

Parent emails:  Parent coordinators need parent emails to request volunteers for events.

Job Description: Each PMA position needs a written job description

Replacement PMA Positions: Recruit parents to shadow PMA positions and fill vacant positions

Quorum: 2015/2016 PMA Board, there are fourteen (14) voting Board Members.  In order to have a quorum, eight Board Members must be present.

Amazon Smile:  When a customer shops at “smile.amazon.com”, Amazon will make a small donation to a charitable organization of their choice. To participate, go to the site, scroll down and select “Norwood Parents Music Association, Inc.” and the PMA will receive a donation of $0.5% of qualifying sales.

New PMA Stationary: C. Moen will ask art alumni, Michelle Bradbury, to redesign the logo.

New PMA website/server: Need new web server-GoDaddy (domain) transfer made. Weebly (host).

NEXT PMA MEETING:   September 14, 2016, NHS Library, 7PM

 

15 . Adjournment at 9:05 pm.

Minutes respectfully submitted by Stacey Lane.

PMA Meeting Minutes May 11, 2016

PMA Meeting Minutes

May 11, 2016

Norwood High School, Rm 205

 

 

Call to Order:            7:05 pm

Welcome by Paul Campbell, PMA President

 

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Maureen Dimitriou (Treasurer), Stacey Lane (Secretary), Donna Metcalf (Ways & Means), Michelle Morales (Ways & Means), Ed Ferris, Lisa Silletti,  Cathy Moen, Claudia Maldanado, Diane Wilson, Phyllis McDonaugh, Wanda Wood, Larry Labell, Paula Labell, James Butler, Christine Kohlsaat, Tracey Jones

  1. Approval of Meeting Minutes:

Motion made and seconded to accept the Minutes of April 7, 2016: Approved

  1. Approval of Treasurer’s Report: Maureen Dimitriou

Motion made and seconded to accept the Treasurer’s Report (April): Approved

More was spent than was taken in. Trivia Night raised $399.  The Trivia adult prizes were donated which saved on expenses (Thank you to Donna Metcalf’s mom). Sold $321 in merchandise (one day) at MICCA Choral.  Acapella admissions brought in $375 after expenses. Concessions at MICCA Choral weekend did very well. Deposited payment for expenses for Great East from 5th Grade performers.  CMS payment is pending.

 

  1. Vice President: Terry MacDonald
  2. MacDonald Thanked departing members of PMA for their service: Donna, Michelle, Wanda, Phyllis, Maureen & Christine.

Slate of officers presented to be voted on at the PMA Annual Meeting (Pops Night) May 13, 2016:

Paul Campbell (President), Terry MacDonald (Vice President), Tracy Jones (Treasurer), Stacey Lane (Secretary) and Open (Ways & Means).

PMA Board Members (2016-2017)

Webmaster/Publicity: Ed Ferris
Performance Coordinator SHS – Jazz: Terry MacDonald
Performance Coordinator SHS – Instrumental: Paul Campbell 
Coordinator Marching Band Classic:  Tracey Jones
Co-Coordinators Marching Band: Diane Wilson

Color Guard Coordinator: Amy Campbell

Music Camp Coordinator: Lisa Silletti
Performance Coordinator SHS – Choral: Claudia Moldanado
MICCA Classic – Choral Coordinator: Diane Coard

Hospitality: Vacant

Performance Coordinators CMS – (Instrumental, Jazz & Choral): Teachers to arrange as needed

Other Committees as needed

Motion made and seconded to approve the slate of officers as presented to be voted on at the PMA Annual Meeting (Pops Night): Approved.

 

 

Jazz Night: Sheraton Four Points on May 4th and was well attended. Great performances!

Senior Awards: May 26, 2016 at Sheraton Four Points.

PMA scholarships: Received at Thank you card from 2015 recipient, Colin Moulton.

 

  1. Ways & Means: Donna Metcalf & Michelle Morales

Merchandise: Need to reorder merchandise to replenish stock. T-shirts are needed.

Golf Ball Drop : Discussed selling golf ball tickets during Pops Night at the merchandise table. Flyers to be put on tables and hung around gym.  P. Campbell has confirmed the fire truck to drop the balls in front of NHS on last day of school (June 21st) weather permitting.

Concerts on the Common/Summer Fest: Discussed selling food items during the concerts on Sunday and Wednesday evenings.   Discussed selling snow-cones, decided against since the machine would have to be cleaned and transported to each event. D. Metcalf to see if Utz will donate popcorn (one time deal). It was suggested that the 99 Restaurant may donate popcorn. Will ask for donations of bottled water from parents.  M. Morales to request a donation (on PMA letterhead) from Hood for ice-cream sandwiches and bars. Will need to borrow freezer again.

Motion made and seconded to allocate $1000 to Ways & Means to purchase merchandise: Approved

  1. Instrumental & Choral:

CMS MAJE: Most valuable award presented to the percussion rhythm section.  There are three students, but only one award.  T. Jones suggested having two more awards made and present them to the three students at Pops Night.

Motion made and seconded to order two additional awards: Approved

  1. Marching Band: Meeting coming soon
  2. Moen will look into 5-18-16 at 7:30pm at CMS as a possibility.

Norwood Music Camp: Lisa Silletti

August 14-20, 2016.  Payment may be made by check.  Credit Card requests may be referred to

  1. Dimitriou. Camp registrations will have Norwood Music Camp on the letterhead. Checks made payable to Norwood Parents Music Association. The PMA does not run the camp, but has an administrative role and the chaperones are volunteers. Camp nurse is needed.
  1. Director of Fine Arts: Cathy Connor-Moen

Pops Night:  May 13, 2016 at NHS Gym at 6:30pm. This concert may help recruit and retain music students. First half of the evening will be all NHS concerts followed by awards and intermission. The second half of the evening will have performances from all combined groups with music from Billy Joel. NHS café tables with attached seats will be used (won’t have to cover the floor).  To date, 34 tables have been presold. Seating also available in the bleachers and on rented chairs sold at the door (approx.. 200+).  There will be approximately 350 students performing.

Concessions:  Candy, water, chips and popcorn.  Merchandise will be sold along with golf balls for the golf Ball Drop.

Music Trip over April Vacation:  C. Moen will investigate the possibility of having a NHS music trip to Memphis & Nashville over April vacation 2017 (6 days).  The cost will be approximately $1800 depending on the number of students attending.

NHS Recitals:  5/19, 5/23, 5/24.

CMS Concerts: 6/6 (6th grade), 6/14 (instrumental), 6/16 (chorus)

All Town Elementary Concert: 5/25 at NHS

Orchestra Night: 6/1

  1. Action Items:

Band Closet needs to be organized. No long term storage of food items.

Parent emails:  Parent coordinators need parent emails to request volunteers for events.

Donations Hannaford:  Larger gifts over $100 are awarded monthly (eight week turn around) per town for specific requests. The PMA should consider putting in a $2000 request for Music Camp (snacks, camp supplies, nursing supplies, and personal care items)

Job Description: Each PMA position needs a written job description

Replacement PMA Positions: Recruit parents to shadow PMA positions and fill vacant positions

Quorum: 2015/2016 PMA Board, there are fourteen (14) voting Board Members.  In order to have a quorum, eight Board Members must be present.

Amazon Smile:  When a customer shops at “smile.amazon.com”, Amazon will make a small donation to a charitable organization of their choice. To participate, go to the site, scroll down and select “Norwood Parents Music Association, Inc.” and the PMA will receive a donation of $0.5% of qualifying sales.

New PMA Stationary: C. Moen will ask an art alumni, Michelle Bradbury, to redesign the logo.

New PMA website/server: Need new web server-GoDaddy (domain) transfer made. Weebly (host).

NEXT PMA MEETING:   June 8, 2016, NHS Library, 7PM

15 . Adjournment at 9:05 pm.

 

Addendum: (Email vote to Executive Board on 5-12-16) Motion made and seconded to approve to renew the (website) hosting at a new location for an amount not to exceed $175 for 3 years: Approved

 

Minutes respectfully submitted by Stacey Lane.

PMA Meeting Minutes April 7, 2016

PMA Meeting Minutes

April 7, 2016

Norwood High School, Library

 

 

Call to Order:            7:10 pm

Welcome by Paul Campbell, PMA President

 

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Maureen Dimitriou (Treasurer), Stacey Lane (Secretary), Donna Metcalf (Ways & Means), Michelle Morales (Ways & Means), Ed Ferris, Lisa Silletti, Lauren Chisholm, Diane Coard, Cathy Moen, Dotty Cronan

  1. Approval of Meeting Minutes:

Motion made and seconded to accept the Minutes of March 6, 2016: Approved

  1. Approval of Treasurer’s Report: Maureen Dimitriou

Motion made and seconded to accept the Treasurer’s Report (March): Approved

Numerous payments will be made next month for music activities/events.  Scholarships are distributed after the completion of one semester and the submittal of grades to C. Moen.  A total of ($5550) was distributed to 2015 graduate recipients.  Adjusted February report by $30 for a correction.  Deposits are being made for the Great East trip:  5th Grade and CMS have two separate dates.  Payment is still owed for two bands that attended the Jazz Classic and one from the MB Classic.  MAJE Finals held in Norwood, but Norwood does not receive receipts from the door.

MICCA Choral weekend was very successful.

 

  1. Vice President: Terry MacDonald
  2. MacDonald Thanked departing members of PMA for their service. Ballots for next year’s officers were distributed: Paul Campbell, President, Terry MacDonald, Vice President, Tracy Jones, Treasurer, Stacey Lane, Secretary and Ways & Means, (To be determined).

The slate will be voted on at the next PMA meeting on May 11th.  The election will take place at Pops Night on May 13th. Discussed the structure of the PMA (positions and vacancies) and whether or not all positions are needed.  May need a by-law change if positions or committees are dissolved or reconfigured. . Volunteer issues: Parents may not want the responsibility of taking a position.  Teachers may need to increase their involvement in chaperoning and recruiting volunteers. Parents may respond better with a request from a teacher.  Audience numbers are decreasing.

  1. Moen will work on educating parents on the importance of attending performances.

Jazz Night: Sheraton Four Points, Wednesday, May 4, 2016. Information and tickets (presale) have been distributed.

MAJE State Finals:  Took place March 19, 2016 at the CMS and NHS. The event was very successful. It is usually held in Framingham.  Hosting in Norwood saves money. (No busing, No registration fee, MAJE pays overtime and piano tuning).  The school band directors loved Norwood as a host school.

Senior Awards: May 26, 2016

Redesigned stationary: Has a few ideas for new design

Webmaster:  Ed Ferris to take over position

 

 

 

 

PMA scholarships: PMA Scholarship forms have been distributed to students in class and are available on PMA website. Two large PMA scholarships are awarded during Pops Night.  Discussed moving the scholarships to Graduation Day or Class Day. Other awards will still be given at Pops Night. Pops Night proceeds will still benefit scholarships.

 

Motion made and seconded to move the awarding of the two large PMA scholarships from Pops Night to Graduation Day or Class Day: Approved

 

  1. Ways & Means: Donna Metcalf & Michelle Morales

Car Wash: April 30, 2016 from 9am to 3pm.

Trivia Night:  April 8, 2016 from 7pm to 10pm at the VFW. Tickets are $10 per student and $20 per adult. Judges are confirmed.

Merchandise: Merchandise sales at MICCA weekend went well.  Need to reorder merchandise to replenish stock.

Golf Ball Drop and 50-50: Discussed selling golf ball numbers and/or 50-50 during Pops Night.

  1. Campbell to check on the possibility of having a fire truck drop the balls in front of the school on last day of school (June 21st).

Concerts on the Common/Summer Fest: Discussed selling food items during the concerts on Sunday and Wednesday evenings.  There may be a popcorn machine available at the Oldham.  Discussed selling snow-cones. D. Metcalf to see if Utz will donate popcorn (one time deal). Will need to borrow freezer again.

  1. Instrumental:

Pops Night-May 13, 2016 at NHS Gym. NHS music performances to perform first with an intermission followed by combined elementary, middle school and high school performances.  Approximately 350 students are expected to participate. Tables and chairs are needed.  P. Campbell to inquire about borrowing tables/chairs from St. Catherine’s.

  1. Choral:

MICCA took place April 1-3, 2016.  Thank you to all the parents and students who volunteered over the weekend. Wanda Wood did a wonderful job preparing the food for the event.

  1. Marching Band:

Discussed the possibility of participating in the Fourth of July parade this summer.  Would have to assess the availability of students and staff.  Discussed inviting middle school students and alumni. Numerous details need to be worked out for this to happen. C. Moen to contact parade organizer, Bernie Cooper.

 

  1. Director of Fine Arts: Cathy Connor-Moen

Fine Arts Festival: Savage Center Gym. April 12, 2016 from 6pm to 8pm and April 13, 2016 from 8:30am to 3pm and 6pm to 8pm. School music groups to perform.

  1. President: Paul Campbell
  2. Campbell to make arrangements to have Mattress Sale incentive gifts (head phones & television) delivered to him. Would like to thank everyone who volunteered at MICCA weekend.
  1. Action Items:

Band Closet needs to be organized. No long term storage of food items.

Parent emails:  Parent coordinators need parent emails to request volunteers for events.

Donations Hannaford:  Larger gifts over $100 are awarded monthly (eight week turn around) per town for specific requests. The PMA should consider putting in a $2000 request for Music Camp (snacks, camp supplies, nursing supplies, and personal care items)

Job Description: Each PMA position needs a written job description

Replacement PMA Positions: Recruit parents to shadow PMA positions and fill vacant positions

Quorum: 2015/2016 PMA Board, there are fourteen (14) voting Board Members.  In order to have a quorum, eight Board Members must be present.

Amazon Smile:  When a customer shops at “smile.amazon.com”, Amazon will make a small donation to a charitable organization of their choice. To participate, go to the site, scroll down and select “Norwood Parents Music Association, Inc.” and the PMA will receive a donation of $0.5% of qualifying sales.

New PMA Stationary: C. Moen will ask an art alumni, Michelle Bradbury, to redesign the logo.

New PMA website/server: Need new web server-GoDaddy (domain) transfer made. Weebly (host).

Sponsorship: “Pay Less” monthly, reoccurring donations

Wanderlust Fundraiser: Mary McAvoy concert at NHS-September 23, 2016.

NEXT PMA MEETING:   May 11, 2016, NHS Library, 7PM

15 . Adjournment at 8:50 pm.

 

Minutes respectfully submitted by Stacey Lane.

PMA Meeting Minutes March 6, 2016

PMA Meeting Minutes
March 6, 2016
Norwood High School, Library
Call to Order: 7:02 pm
Welcome by Paul Campbell, PMA President
Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Maureen Dimitriou
(Treasurer), Stacey Lane (Secretary), Donna Metcalf (Ways & Means), Michelle Morales (Ways &
Means), Ed Ferris, Tracey Jones, Lisa Silletti, Lauren Chisholm, Diane Wilson, Diane Coard, Sean
Murphy, James Butler, Cynthia Hansen, Phyllis McDonaugh, Paula Labell, Larry Labell, Christine
Kohlsaat
Approval of Meeting Minutes: Stacey Lane
Motion made and seconded to accept the Minutes of February 10, 2016: Approved
1. Approval of Treasurer’s Report: Maureen Dimitriou
Motion made and seconded to accept the Treasurer’s Report (February): Approved
Expenses paid to file taxes and for administrative expenses. Numerous payments will be made next
month for music activities/events. Reminder to use Amazon Smile when making purchases through
Amazon. The PMA has not been reimbursed for Truck and trailer expenses. P. Cambell to follow-up
with the Superintendent of Schools. CMS MICCA instrumental clinician fee has been paid. Still waiting
for payment from four Jazz Bands who participated at the Jazz Classic.
2. Memorial Blood Drive for Deidra Daley-Murphy: Sean Murphy
Dana Farber held a Memorial Blood Drive on March 6, 2016 at NHS to celebrate the life of Deidra
Daley-Murphy, NHS class of 1985. Deidra passed away on March 2, 2015 from complications resulting
from kidney cancer. She loved music and was very active in various choral societies. A bake sale was
held during the Blood Drive with proceeds benefiting the PMA. Sean presented a check for $375 in
memory of his wife Deidra. It was a very successful drive with 30 units being donated. Sean would like
to run the event again next year with support from the PMA. The PMA also appreciates the generous
donation made to the bake sale by Deidra’s dear friend and classmate, Sarah Valiquette Holliday
(Class of 1985).
3. Vice President: Terry MacDonald
Ballots for next year’s officers were distributed. The ballot subcommittee will tabulate and the slate
will be presented and voted on at our annual meeting (Pops Night) on May 13, 2016.
Jazz Night: Sheraton Four Points, Wednesday, May 4, 2016 (Contract not signed yet). Each Jazz
student will be asked to pre-sell five tickets.
MAJE: March 3, 2016- Silver with recommendation to attend finals on 3/19/16 in Norwood.
MAJE State Finals: March 19, 2016 at the CMS and NHS. Many volunteers are needed since it is at two
sites. Concessions of pizza, water and snacks will be needed at both CMS and NHS. NHS Jazz performs
first and the students will stay and help. Kenny Hadley Band and awards will take place at NHS. Once
the details of the day’s event have been determined, the information will be shared.
Senior Awards: No date has been provided yet.
4. Ways & Means: Donna Metcalf & Michelle Morales
Car Wash: (New Date) April 30, 2016 from 9am to 3pm.
Trivia Night: April 8, 2016 from 7pm to 10pm at the VFW. Payment of $150 to rent hall may be made
that evening. The hall has an occupancy of 100. Tables may be reserved. Tickets are $10 per student
and $20 per adult. Two judges have confirmed. Need to purchase prizes (10 each) for the winning
student table and parent table.
Merchandise: Need to reorder merchandise to replenish stock.
5. Instrumental:
Instrumental Classic (MICCA Preview): March 17, 2016 at NHS. CMS Honor Band will perform on
March 15, 2016 during the Choral Classic.
Concert Dates
Pops Night-May 13,2016, All Town Orchestra-June 1, 2016, CMS 6th Grade Concert-June 9, 2016, CMS
Instrumental Concert-June 14, 2016, CMS Choral Concert-June 16, 2016.
6. Choral Updates: Lauren Chisholm & Phyllis McDonaugh
Choral Classic: March 15, 2016 at NHS.
MICCA April 1-3, 2016. Wanda Wood will prepare the food for the event. Parents will be asked to
make brownies for the Sundaes. Merchandise will be sold at the event on 4/2. Diane Coard will assist
Lauren with the event.
7. Marching Band:
Music Camp dates: August 14-21, 2016. Not all MB uniforms have been returned. The uniforms will
be checked (need to be dry cleaned) and sorted for next year.
8. Publicity:
In the process of updating the website and transferring the domain to GoDaddy
9. Director of Fine Arts: Cathy Connor-Moen
Unable to attend due to All State Festival. Email report provided: Steve Conant will have two clinicians help the students prepare for MICCA, Peter Tileston (wind ensemble) on 3/14/16 & Walter Pavasaris (orchestra) on 3/23/16. Payment is needed for Walter Pavasaris ($150) and Peter Tileston ($300 which includes a payment for last year).
10. President: Paul Campbell
Mattress Sales, September 24, 2016 at the NHS gym. Still have not received incentive gifts (head
phones & television). Members need to reach out to other music parents and get them involved in
events. Fine Arts Festival is April12-13, 2016. The next PMA Meeting will be changed to April 7, 2016.
11. Action Items:
Band Closet needs to be organized. No long term storage of food items.
Parent emails: Parent coordinators need parent emails to request volunteers for events.
Donations Hannaford: Larger gifts over $100 are awarded monthly (eight week turn around) per town
for specific requests. The PMA should consider putting in a $2000 request for Music Camp (snacks,
camp supplies, nursing supplies, and personal care items)
Job Description: Each PMA position needs a written job description
Replacement PMA Positions: Recruit parents to shadow PMA positions and fill vacant positions
Quorum: 2015/2016 PMA Board, there are fourteen (14) voting Board Members. In order to have a
quorum, eight Board Members must be present.
Amazon Smile: When a customer shops at “smile.amazon.com”, Amazon will make a small donation
to a charitable organization of their choice. To participate, go to the site, scroll down and select
“Norwood Parents Music Association, Inc.” and the PMA will receive a donation of $0.5% of qualifying
sales.
New PMA Stationary: C. Moen will ask an art alumni, Michelle Bradbury, to redesign the logo.
New PMA website/server: Need new web server-GoDaddy (domain) transfer made. Weebly (host).
Sponsorship: “Pay Less” monthly, reoccurring donations
Wanderlust Fundraiser: Mary McAvoy concert at NHS-September 23, 2016.
12. Other Business:
Website: The current domain is up for renewal in May for a cost of $322 for three years. It is not
advisable to have the domain cost linked to the host since this makes it possible to lose the PMA
website name. Currently, our domain is linked to our host and it needs to be separated out. E. Ferris
recommended transferring the domain to GoDaddy and the host to Weebly
NEXT PMA MEETING: April 7, 2016, NHS Library, 7PM
15. Adjournment at 8:15 pm.
Minutes respectfully submitted by Stacey Lane.