PMA Meeting Minutes September 14, 2016

PMA Meeting Minutes
September 14, 2016
Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, PMA President

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer) Maureen Dimitriou (Past Treasurer), Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonaugh, Diane Wilson, Sheri McLeigh, Cathy Moen, Steve Conant, Claudia Maldanado, James Butler, Phil McAvoy, Mary McAvoy

  1. McAvoys: Singer-songwriter, Mary McAvoy, and her father, Phil McAvoy, in attendance to plan for the upcoming PMA fundraiser concert on Friday, September 23, 2016 at 7pm to 9pm (with intermission) in the NHS auditorium.   PMA will help with promotion and selling tickets ($10). Concert information has been posted on the PMA website and on Facebook. Posters will be hung-up at schools. C. Moen suggested putting a poster on an A-frame. Concessions will be sold (water ,candy).  Conant to work sound system. Discussed selling General Admission tickets at door and advanced ticket sales through “Event Bright”. In addition, students should be given tickets to sell to family and friends. Discussed advertising at the Cinderella musical this weekend. P. Campbell will hand out flyers at the musical.
  1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to accept the Minutes of June 8, 2016: Approved

Motion made and seconded to accept the Minutes of August 25, 2016: Approved

  1. Approval of Treasurer’s Report: Maureen Dimitriou/Tracey Jones

Scholarships have been dispersed to recipients.

“Truck and Trailer Expenses” line item will have a name change to Marching Band Expenses since it pays for general marching band expenses.

Camp Tapawingo, Sweden Maine-August 14-20, 2016: The PMA subsided $160.14 per student for a total of $11,209.90 leaving a negative balance of ($4,479) in the Music Camp Fund line item.

Motion made and seconded to transfer $3500 from the general fund to the music Camp Fund Activities to balance out the budget:  Approved

Motion made and seconded to accept the Treasurer’s Report to close out the fiscal year (June-August): Approved

There are numerous boxes of old papers/documents that we no longer need.  Discussed disposing of the documents we no longer need.

Motion made and seconded to shred any old documentation prior to 2009: Approved

  1. Ways & Means: Kim Beaudet

Concerts on the Common/Summer Fest:  Does not raise a lot of money and it a lot of work.  It does provide visibility for the music program. More volunteers are needed over the summer.

Merchandise: Sold merchandise at Norwood Day.  Sold out of music sweatpants. Will need to order more before the MB MICCA Classic

Mattress Sale: September 24, 2016 at NHS.  Marching Band students and parents will not be available to help since there is a show that day.

Lunch Trampoline:  Fundraiser information provided.

Motion made and seconded to spend up to $1100 to purchase merchandise: Approved

  1. Marching Band Classic: Tracey Jones

October 16, 2016: Tracey would like to keep the menu simple (hotdogs, pizza, nachos, apple crisp,

hot chocolate, coffee, soda, water, candy). We do not have a hospitality volunteer. S. Conant needs

a copy of the menu to send out to the music directors. Discussed placement of concessions and the possibility of having it in the café.  S. Conant advised against having concessions inside and will help Tracey find the best location.  A police detail is needed. Student volunteer sign-up will be posted.

Discussed sending an email to the Athletic Director to invite the football team and cheerleaders.

  1. Director of Fine Arts: Cathy Connor-Moen

Cinderella Musical:  Opens this weekend, September 15-18th.  Robert McDonaugh has done an incredible job with the production.

Pops Night:  May 13, 2016. It was a great success. The music teachers have met and will announce the theme of this year’s concert soon.

PMA scholarships: Received thank you notes from scholarship recipients, Alexandra Dimitiou and

Julia Ragusa.

April Vacation Trip:  A parent informational session will be scheduled to plan for the trip to Memphis.

Instrument Registration:  Took place at elementary schools and CMS.  Very pleased with turnout.

Steve Conant:  MAJE State Finals to be held in Norwood on March 18, 2017 with a snow date of March 19, 2016.

President: Paul Campbell              

Discussed getting a PMA debit card, credit card or prepaid Visa to be used to rent the UHaul for MB Shows.  P. Cambell to investigate which one would be best for the organization (cash back incentives).  In the meantime, C. Moen will use her charge card to rent the UHaul Truck.

Secretary of State Change of Officers Form to be sent to the Secretary of State as required.

  1. Action Items:

Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members.  In order to have a quorum, six (6) Board Members must be present.

NEXT PMA MEETING:   October 12, 2016, NHS Library, 7PM

15 . Adjournment at 9:05 pm.

Minutes respectfully submitted by Stacey Lane.

PMA Meeting Minutes August 25, 2016

PMA Meeting Minutes

August 25, 2016

Norwood High School, Cafe

Call to Order:            7:02 pm

Welcome by Paul Campbell, PMA President

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Maureen Dimitriou (Treasurer), Stacey Lane (Secretary), Ed Ferris, Lisa Silletti, Steve Conant, Claudia Maldanado, James Butler, Tracey Jones, Becca Jackson, Paula Labell, Larry Labell, Kristen Serratore, Amy Campbell, Diane Wilson, Sara Steele, Thomas Steele, Patricia Souza, Cathy Maloney

PMA meeting called to discuss:

  1. Reimbursement of $35 fee to camp counselors for required fingerprinting
  2. Cost for materials (Approx. $750) to build the props for this seasons show “Turning the Tables”
  3. Reimbursement of $467.69 for repairs to the golf cart computer

Fingerprint Fee for Camp Counselors

Superintendent of Schools, James Hayden, has implemented a new policy to require the fingerprinting of music camp counselors effective August 1, 2016 (2016 Music Camp).  Since the policy was made after the counselors were selected, Cathy Moen thought it was unfair to have the counselors (mostly college students) pay the $35 fingerprinting fee.  The counselors were informed that the PMA would reimburse them for the charge.

The PMA has not seen the new policy and would like to have a copy in order to share it with counselors next year.  Moving forward, counselors will be informed that they are responsible for the $35 fingerprinting charge.

It was pointed out that this year was costly because all the counselors needed fingerprinting.  Next year, many of the same counselors may return and will not need to be done again.  Only new counselors would need fingerprinting.  Teachers and staff are responsible for paying for their fingerprinting.

Discussed concerns that the policy may expand and require fingerprinting of chaperones and other music volunteers.  The PMA does not want to be responsible for paying fingerprinting charges.  The expense may become too burdensome.

Discussed sending a letter to Jim Hayden, requesting a copy of the policy and informing him of the PMA’s concerns.

Motion made and seconded to reimburse the counselors $35 for the cost of fingerprinting: Approved

Motion made and seconded to send a letter and invoice to James Hayden, Superintendent of Schools, requesting the PMA be reimbursed for counselor fingerprinting fees:  Motion failed

Marching Band Show Materials

The Marching Band show “Turning the Tables” needs a 12 foot, functioning turntable. The turntable needs to be strong enough to hold students while slowly turning.  Also, it will have to be portable.

  1. Ferris requests the help of parents to build the set, donate supplies and help move the set onto the field during shows. The building of the set will take place starting next week (Labor Day weekend) in the lot near the MB storage shed. James Bowers has offered to help. Two (26 ft.) trucks will be needed this year to travel to competitions.

Ed Ferris withdrew his email motion made on August 18, 2016 for the PMA to fund $700 for material costs for the turntable project for the marching band show.

Motion made and seconded to spend up to $750 to purchase materials to make the set/props for this season’s marching band show, “Turning the Tables”:  Approved

Golf Cart

The marching band golf cart battery was failing to hold a charge.  It was discovered to be a problem with the golf cart computer and not the battery.  Ed Ferris paid $467.69 to have the repairs made by Extreme Cart.   Ed had conversations with two possible sponsors: Extreme Cart and Bobby’s Auto which may defray a portion of the repair expense.

Motion made and seconded to reimburse Ed Ferris $467.69 for the cost of repairing the golf cart computer:  Approved

Upcoming Events:

Paul Campbell made an appeal to the membership asking for volunteers to assist with numerous upcoming events.  He also requests volunteers to help build the marching band show props/set

PMA Fundraiser Concert: Mary McAvoy

Friday, September 23, 2016 at 7pm in the auditorium.  Mary will have a clinic with the choral groups and they will sing a cover with her.  PMA will help with promotion and selling tickets ($10). The event is posted on the website.  Posters will need to be made and placed around town.  Discussed selling General Admission tickets at door and online.

Norwood Day Booth:

September 10, 2016.  Volunteers are needed to man the table, sell merchandise and promote the music program. A volunteer sign-up sheet was distributed.

Mattress Sale:

September 24, 2016 in the NHS gym.  The marching band students and parents will be at a MB show that day.  The mattress company has staff for set up and sales.  In the past, MB students/parents sold music merchandise and greeted customers.

15 . Adjournment at 8:30 pm.

Minutes respectfully submitted by Stacey Lane.

 

 

Music Camp Reminders!

***Camper’s medications should be individually dosed in envelopes with day and time for administration and include original package or container with pharmacy label or campers name on it. All placed in one gallon ZIPLOCK style bag with you camper’s name.

*Please remember to send a fitted sheet for the cot mattress, even if your child uses a a sleeping bag. (and pjs, flannel pants & tshirt)
*Each camper should have a pillow with two pillow cases
*Flip flops or suitable sandal for shower
*Travel case (or ziplock style bag) for toiletries (soap, shampoo, toothpaste, tooth brush, deodorant)
* TWO TOWELS – one for shower, one for beach
Raincoat, poncho, rain boots – dress for the weather!

Label your student’s belongings! They are responsible for their belongings. Electronic devices are allowed, but discouraged as the campers are busy with rehearsal and need their sleep. We have a strict lights out policy so that everyone gets enough rest. (There is no WIFI)
Please do send more than $20.00 the only opportunity to spend it will be on the ride home at the rest area.
Please let me know of any Senior night reservation changes as soon as possible.

The camp mailing address
Camper’s Name – Norwood Music Camp 2016
Camp Tapawingo
166 Tapawingo Road
Sweden, Maine 04040

The camp has a website – http://www.camptapawingo.com/
See you Sunday morning!
My best,
Lisa SIlletti
Music Camp Coordinator

Preseason Marching Band Uniform information

Hello Everyone,

I know we are all preparing for Band Camp this weekend and looking forward to a great season this fall.  I am preparing to outfit all the kids for the season and will start as soon as they return from camp.

Three things that need attention:

1.  Attached you will find an order form for T Shirts, Shoes and Gloves.  Please complete this form and return it by August 29th as I need to place the order.

T Shirts:  Every student needs at least one.  I  recommend two, as they must be worn every time the student is in uniform. ON weekends with a show on Saturday and Sunday it is helpful to have a clean one ready to go.
Shoes:  There are a limited number of shoes available without charge.  I can not guarantee we will have a pair for your child, although I will make an attempt to fit your child with what we have.  If you wish to order your own pair, this form will cover that.
Every student needs at least one pair of gloves.  New students need to order a pair, exiting student will know if theirs need to be replaced.
2.  Fitting your child for a uniform.  I will begin this process after they return from camp.  If either you or your child is uncomfortable with me measuring them for their uniform, please complete the attached form and either email it back to me or have your child bring it to practice after band camp.

3. Volunteers Needed:  After the start of the school year, I will begin to seek volunteers to help chaperone the shows.  Please let me know if you would like to be included in the requests.  Also, if anyone is available to help with the uniform fittings, I would greatly appreciate it.

Thank you.  It is going to be a great year!

Diane


Diane Wilson

Marching Band Order Form Word document

Marching Band Order Form PDF document

Uniform Measurement Form

2016 NORWOOD MUSIC CAMP BULLETIN

Volunteers Needed for Summer Concert Concessions

Hello all!

I hope this note find everyone well and enjoying your summer.  The PMA is once again selling Popcorn, Ice Cream and Water at the Sunday and Wednesday concerts on the common.  This venue allows us to be more visible in the towns eye and allows the good folks of Norwood to see our young people in a capacity other than on the performing stage (or field).  Please click on the link below and sign up to help any time that you or your student are available to assist.  Ideally we would have 3-4 students per night (more is OK, the music is great).  I hope to see you on the Common!  If you know anyone that I missed on this email, please forward it along and let me know who I missed so I can add them to our database.

Thank you,

Paul

Sign Up To Help!

PMA Meeting Minutes June 8, 2016

PMA Meeting Minutes

June 8, 2016

Norwood High School, Library

Call to Order:            7:10 pm

Welcome by Paul Campbell, PMA President

 Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Maureen Dimitriou (Treasurer), Stacey Lane (Secretary), Michelle Morales (Ways & Means), Ed Ferris, Lisa Silletti,  Cathy Moen, Steve Conant, Claudia Maldanado, James Butler, Tracey Jones

  1. McAvoys: Singer-songwriter, Mary McAvoy, and her father, Phil McAvoy, in attendance to plan for the upcoming PMA fundraiser concert on Friday, September 23, 2016 at 7pm in the HS auditorium.  There will be student participation. Mary will have a clinic with the choral groups and they will sing a cover with her.  PMA will help with promotion and selling tickets ($10). Concessions will be sold and Mary will sell CD’s for $10 ($3 goes to PMA). Norwood’s House Masters to work sound system/lights.

Discussed selling General Admission tickets at door and advanced ticket sales through “Event Bright”. In addition, students will be given tickets to sell to family and friends. It was recommended we promote the concert through NPA and conduct an interview with Ms. McAvoy on the student cable network.  Discussed advertising at the fall musical and on the Town Common starting in July.  Discussed asking Mr. Bourn to add information to his monthly email.

 

  1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to accept the Minutes of May 11, 2016: Approved

  1. Approval of Treasurer’s Report: Maureen Dimitriou

Motion made and seconded to accept the Treasurer’s Report (May): Approved

 

  1. Vice President: Terry MacDonald

The Ways & Means position remains open.

Motion made and seconded to accept Kim Beaudet as the Ways & Means Chair (2016-2017): Approved.

Hospitality: A Hospitality Committee will be established for events as needed.

Performance Coordinators CMS : Teachers to arrange as needed for concerts and events

Senior Awards: May 26, 2016 at Sheraton Four Points went very well.

Discussed updating the job descriptions from 2004

 

  1. Ways & Means: Michelle Morales

Merchandise: Has been ordered and is ready for pickup. (T-shirts and other clothing items)

Golf Ball Drop : Very few sold at Pops Night. Will need to push date back and continue to sell during concerts and over the summer.

Concerts on the Common/Summer Fest:  Utz will not donate popcorn. M. Morales requested a donation from Hood for ice-cream sandwiches and bars. She is waiting for their response.

Orange Leaf fundraiser: Concerts on 6/9, 6/14 and 6/16.

 

  1. Webpage and Marketing: Ed Ferris

Web page up and running with a new website host. Ed is looking for feedback on the focus of the page.  Discussed having a committee to view webpage and give suggestions.  Ed will email questions to the Board to determine what should be on the page.

Marketing:  Send marketing requests, such as concerts, mattress sale, to Ed to post to webpage.

 

  1. Marching Band: Steve Conant

Still recruiting new MB members at the concerts.  Additional color guard members are needed.

Rehearsals have started.

 

Norwood Music Camp: Lisa Silletti

August 14-20, 2016.  Applications have been coming in.  She received 48 to date.

A camp nurse is needed.

 

  1. Director of Fine Arts: Cathy Connor-Moen

Pops Night:  May 13, 2016. It was a great success. The music teachers will meet and discuss changes for next year’s concert. Concession sales went very well.

PMA scholarships: Two recipients, Meghan Ferris, Brian McDonough, were awarded the Paul Alberta scholarship ($1200). Three students received ($800), four students received ($600) and two students received ($500).

 

President: Paul Campbell

Discussed having the golf ball drop on the front field the day of the Mattress Sale. Paul to check dates with the school and fire department.

 

  1. Action Items:

Band Closet needs to be organized. No long term storage of food items.

Parent emails:  Parent coordinators need parent emails to request volunteers for events.

Job Description: Each PMA position needs a written job description

Replacement PMA Positions: Recruit parents to shadow PMA positions and fill vacant positions

Quorum: 2015/2016 PMA Board, there are fourteen (14) voting Board Members.  In order to have a quorum, eight Board Members must be present.

Amazon Smile:  When a customer shops at “smile.amazon.com”, Amazon will make a small donation to a charitable organization of their choice. To participate, go to the site, scroll down and select “Norwood Parents Music Association, Inc.” and the PMA will receive a donation of $0.5% of qualifying sales.

New PMA Stationary: C. Moen will ask art alumni, Michelle Bradbury, to redesign the logo.

New PMA website/server: Need new web server-GoDaddy (domain) transfer made. Weebly (host).

NEXT PMA MEETING:   September 14, 2016, NHS Library, 7PM

 

15 . Adjournment at 9:05 pm.

Minutes respectfully submitted by Stacey Lane.

PMA Meeting Minutes May 11, 2016

PMA Meeting Minutes

May 11, 2016

Norwood High School, Rm 205

 

 

Call to Order:            7:05 pm

Welcome by Paul Campbell, PMA President

 

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Maureen Dimitriou (Treasurer), Stacey Lane (Secretary), Donna Metcalf (Ways & Means), Michelle Morales (Ways & Means), Ed Ferris, Lisa Silletti,  Cathy Moen, Claudia Maldanado, Diane Wilson, Phyllis McDonaugh, Wanda Wood, Larry Labell, Paula Labell, James Butler, Christine Kohlsaat, Tracey Jones

  1. Approval of Meeting Minutes:

Motion made and seconded to accept the Minutes of April 7, 2016: Approved

  1. Approval of Treasurer’s Report: Maureen Dimitriou

Motion made and seconded to accept the Treasurer’s Report (April): Approved

More was spent than was taken in. Trivia Night raised $399.  The Trivia adult prizes were donated which saved on expenses (Thank you to Donna Metcalf’s mom). Sold $321 in merchandise (one day) at MICCA Choral.  Acapella admissions brought in $375 after expenses. Concessions at MICCA Choral weekend did very well. Deposited payment for expenses for Great East from 5th Grade performers.  CMS payment is pending.

 

  1. Vice President: Terry MacDonald
  2. MacDonald Thanked departing members of PMA for their service: Donna, Michelle, Wanda, Phyllis, Maureen & Christine.

Slate of officers presented to be voted on at the PMA Annual Meeting (Pops Night) May 13, 2016:

Paul Campbell (President), Terry MacDonald (Vice President), Tracy Jones (Treasurer), Stacey Lane (Secretary) and Open (Ways & Means).

PMA Board Members (2016-2017)

Webmaster/Publicity: Ed Ferris
Performance Coordinator SHS – Jazz: Terry MacDonald
Performance Coordinator SHS – Instrumental: Paul Campbell 
Coordinator Marching Band Classic:  Tracey Jones
Co-Coordinators Marching Band: Diane Wilson

Color Guard Coordinator: Amy Campbell

Music Camp Coordinator: Lisa Silletti
Performance Coordinator SHS – Choral: Claudia Moldanado
MICCA Classic – Choral Coordinator: Diane Coard

Hospitality: Vacant

Performance Coordinators CMS – (Instrumental, Jazz & Choral): Teachers to arrange as needed

Other Committees as needed

Motion made and seconded to approve the slate of officers as presented to be voted on at the PMA Annual Meeting (Pops Night): Approved.

 

 

Jazz Night: Sheraton Four Points on May 4th and was well attended. Great performances!

Senior Awards: May 26, 2016 at Sheraton Four Points.

PMA scholarships: Received at Thank you card from 2015 recipient, Colin Moulton.

 

  1. Ways & Means: Donna Metcalf & Michelle Morales

Merchandise: Need to reorder merchandise to replenish stock. T-shirts are needed.

Golf Ball Drop : Discussed selling golf ball tickets during Pops Night at the merchandise table. Flyers to be put on tables and hung around gym.  P. Campbell has confirmed the fire truck to drop the balls in front of NHS on last day of school (June 21st) weather permitting.

Concerts on the Common/Summer Fest: Discussed selling food items during the concerts on Sunday and Wednesday evenings.   Discussed selling snow-cones, decided against since the machine would have to be cleaned and transported to each event. D. Metcalf to see if Utz will donate popcorn (one time deal). It was suggested that the 99 Restaurant may donate popcorn. Will ask for donations of bottled water from parents.  M. Morales to request a donation (on PMA letterhead) from Hood for ice-cream sandwiches and bars. Will need to borrow freezer again.

Motion made and seconded to allocate $1000 to Ways & Means to purchase merchandise: Approved

  1. Instrumental & Choral:

CMS MAJE: Most valuable award presented to the percussion rhythm section.  There are three students, but only one award.  T. Jones suggested having two more awards made and present them to the three students at Pops Night.

Motion made and seconded to order two additional awards: Approved

  1. Marching Band: Meeting coming soon
  2. Moen will look into 5-18-16 at 7:30pm at CMS as a possibility.

Norwood Music Camp: Lisa Silletti

August 14-20, 2016.  Payment may be made by check.  Credit Card requests may be referred to

  1. Dimitriou. Camp registrations will have Norwood Music Camp on the letterhead. Checks made payable to Norwood Parents Music Association. The PMA does not run the camp, but has an administrative role and the chaperones are volunteers. Camp nurse is needed.
  1. Director of Fine Arts: Cathy Connor-Moen

Pops Night:  May 13, 2016 at NHS Gym at 6:30pm. This concert may help recruit and retain music students. First half of the evening will be all NHS concerts followed by awards and intermission. The second half of the evening will have performances from all combined groups with music from Billy Joel. NHS café tables with attached seats will be used (won’t have to cover the floor).  To date, 34 tables have been presold. Seating also available in the bleachers and on rented chairs sold at the door (approx.. 200+).  There will be approximately 350 students performing.

Concessions:  Candy, water, chips and popcorn.  Merchandise will be sold along with golf balls for the golf Ball Drop.

Music Trip over April Vacation:  C. Moen will investigate the possibility of having a NHS music trip to Memphis & Nashville over April vacation 2017 (6 days).  The cost will be approximately $1800 depending on the number of students attending.

NHS Recitals:  5/19, 5/23, 5/24.

CMS Concerts: 6/6 (6th grade), 6/14 (instrumental), 6/16 (chorus)

All Town Elementary Concert: 5/25 at NHS

Orchestra Night: 6/1

  1. Action Items:

Band Closet needs to be organized. No long term storage of food items.

Parent emails:  Parent coordinators need parent emails to request volunteers for events.

Donations Hannaford:  Larger gifts over $100 are awarded monthly (eight week turn around) per town for specific requests. The PMA should consider putting in a $2000 request for Music Camp (snacks, camp supplies, nursing supplies, and personal care items)

Job Description: Each PMA position needs a written job description

Replacement PMA Positions: Recruit parents to shadow PMA positions and fill vacant positions

Quorum: 2015/2016 PMA Board, there are fourteen (14) voting Board Members.  In order to have a quorum, eight Board Members must be present.

Amazon Smile:  When a customer shops at “smile.amazon.com”, Amazon will make a small donation to a charitable organization of their choice. To participate, go to the site, scroll down and select “Norwood Parents Music Association, Inc.” and the PMA will receive a donation of $0.5% of qualifying sales.

New PMA Stationary: C. Moen will ask an art alumni, Michelle Bradbury, to redesign the logo.

New PMA website/server: Need new web server-GoDaddy (domain) transfer made. Weebly (host).

NEXT PMA MEETING:   June 8, 2016, NHS Library, 7PM

15 . Adjournment at 9:05 pm.

 

Addendum: (Email vote to Executive Board on 5-12-16) Motion made and seconded to approve to renew the (website) hosting at a new location for an amount not to exceed $175 for 3 years: Approved

 

Minutes respectfully submitted by Stacey Lane.

PMA Meeting Minutes April 7, 2016

PMA Meeting Minutes

April 7, 2016

Norwood High School, Library

 

 

Call to Order:            7:10 pm

Welcome by Paul Campbell, PMA President

 

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Maureen Dimitriou (Treasurer), Stacey Lane (Secretary), Donna Metcalf (Ways & Means), Michelle Morales (Ways & Means), Ed Ferris, Lisa Silletti, Lauren Chisholm, Diane Coard, Cathy Moen, Dotty Cronan

  1. Approval of Meeting Minutes:

Motion made and seconded to accept the Minutes of March 6, 2016: Approved

  1. Approval of Treasurer’s Report: Maureen Dimitriou

Motion made and seconded to accept the Treasurer’s Report (March): Approved

Numerous payments will be made next month for music activities/events.  Scholarships are distributed after the completion of one semester and the submittal of grades to C. Moen.  A total of ($5550) was distributed to 2015 graduate recipients.  Adjusted February report by $30 for a correction.  Deposits are being made for the Great East trip:  5th Grade and CMS have two separate dates.  Payment is still owed for two bands that attended the Jazz Classic and one from the MB Classic.  MAJE Finals held in Norwood, but Norwood does not receive receipts from the door.

MICCA Choral weekend was very successful.

 

  1. Vice President: Terry MacDonald
  2. MacDonald Thanked departing members of PMA for their service. Ballots for next year’s officers were distributed: Paul Campbell, President, Terry MacDonald, Vice President, Tracy Jones, Treasurer, Stacey Lane, Secretary and Ways & Means, (To be determined).

The slate will be voted on at the next PMA meeting on May 11th.  The election will take place at Pops Night on May 13th. Discussed the structure of the PMA (positions and vacancies) and whether or not all positions are needed.  May need a by-law change if positions or committees are dissolved or reconfigured. . Volunteer issues: Parents may not want the responsibility of taking a position.  Teachers may need to increase their involvement in chaperoning and recruiting volunteers. Parents may respond better with a request from a teacher.  Audience numbers are decreasing.

  1. Moen will work on educating parents on the importance of attending performances.

Jazz Night: Sheraton Four Points, Wednesday, May 4, 2016. Information and tickets (presale) have been distributed.

MAJE State Finals:  Took place March 19, 2016 at the CMS and NHS. The event was very successful. It is usually held in Framingham.  Hosting in Norwood saves money. (No busing, No registration fee, MAJE pays overtime and piano tuning).  The school band directors loved Norwood as a host school.

Senior Awards: May 26, 2016

Redesigned stationary: Has a few ideas for new design

Webmaster:  Ed Ferris to take over position

 

 

 

 

PMA scholarships: PMA Scholarship forms have been distributed to students in class and are available on PMA website. Two large PMA scholarships are awarded during Pops Night.  Discussed moving the scholarships to Graduation Day or Class Day. Other awards will still be given at Pops Night. Pops Night proceeds will still benefit scholarships.

 

Motion made and seconded to move the awarding of the two large PMA scholarships from Pops Night to Graduation Day or Class Day: Approved

 

  1. Ways & Means: Donna Metcalf & Michelle Morales

Car Wash: April 30, 2016 from 9am to 3pm.

Trivia Night:  April 8, 2016 from 7pm to 10pm at the VFW. Tickets are $10 per student and $20 per adult. Judges are confirmed.

Merchandise: Merchandise sales at MICCA weekend went well.  Need to reorder merchandise to replenish stock.

Golf Ball Drop and 50-50: Discussed selling golf ball numbers and/or 50-50 during Pops Night.

  1. Campbell to check on the possibility of having a fire truck drop the balls in front of the school on last day of school (June 21st).

Concerts on the Common/Summer Fest: Discussed selling food items during the concerts on Sunday and Wednesday evenings.  There may be a popcorn machine available at the Oldham.  Discussed selling snow-cones. D. Metcalf to see if Utz will donate popcorn (one time deal). Will need to borrow freezer again.

  1. Instrumental:

Pops Night-May 13, 2016 at NHS Gym. NHS music performances to perform first with an intermission followed by combined elementary, middle school and high school performances.  Approximately 350 students are expected to participate. Tables and chairs are needed.  P. Campbell to inquire about borrowing tables/chairs from St. Catherine’s.

  1. Choral:

MICCA took place April 1-3, 2016.  Thank you to all the parents and students who volunteered over the weekend. Wanda Wood did a wonderful job preparing the food for the event.

  1. Marching Band:

Discussed the possibility of participating in the Fourth of July parade this summer.  Would have to assess the availability of students and staff.  Discussed inviting middle school students and alumni. Numerous details need to be worked out for this to happen. C. Moen to contact parade organizer, Bernie Cooper.

 

  1. Director of Fine Arts: Cathy Connor-Moen

Fine Arts Festival: Savage Center Gym. April 12, 2016 from 6pm to 8pm and April 13, 2016 from 8:30am to 3pm and 6pm to 8pm. School music groups to perform.

  1. President: Paul Campbell
  2. Campbell to make arrangements to have Mattress Sale incentive gifts (head phones & television) delivered to him. Would like to thank everyone who volunteered at MICCA weekend.
  1. Action Items:

Band Closet needs to be organized. No long term storage of food items.

Parent emails:  Parent coordinators need parent emails to request volunteers for events.

Donations Hannaford:  Larger gifts over $100 are awarded monthly (eight week turn around) per town for specific requests. The PMA should consider putting in a $2000 request for Music Camp (snacks, camp supplies, nursing supplies, and personal care items)

Job Description: Each PMA position needs a written job description

Replacement PMA Positions: Recruit parents to shadow PMA positions and fill vacant positions

Quorum: 2015/2016 PMA Board, there are fourteen (14) voting Board Members.  In order to have a quorum, eight Board Members must be present.

Amazon Smile:  When a customer shops at “smile.amazon.com”, Amazon will make a small donation to a charitable organization of their choice. To participate, go to the site, scroll down and select “Norwood Parents Music Association, Inc.” and the PMA will receive a donation of $0.5% of qualifying sales.

New PMA Stationary: C. Moen will ask an art alumni, Michelle Bradbury, to redesign the logo.

New PMA website/server: Need new web server-GoDaddy (domain) transfer made. Weebly (host).

Sponsorship: “Pay Less” monthly, reoccurring donations

Wanderlust Fundraiser: Mary McAvoy concert at NHS-September 23, 2016.

NEXT PMA MEETING:   May 11, 2016, NHS Library, 7PM

15 . Adjournment at 8:50 pm.

 

Minutes respectfully submitted by Stacey Lane.