PMA Meeting Minutes – April 11, 2018

Norwood High School, Library

Call to Order:            7:15 pm

Welcome by Diane Wilson, PMA President

Attendance: Diane Wilson (President), Paul Campbell (VP), Tracey Jones (Treasurer), Kim Beaudet (Ways & Means), Ed Ferris (Publicity/Webmaster), Amy Doherty Nee (Secretary), Patrick Marquis, Patricia Souza, Stacey Lane, Cathy Moen, Becca Jackson, Sarah Jackson, Katie McConnaughy, Janice Hall

  1. Approval of Last Month’s Meeting Minutes: Amy Doherty Nee

Motion made and seconded to approve the meeting minutes of March 12, 2018:  

Motion approved

  1. Treasurer’s Report: Tracey Jones

Reviewed balance sheet – noted profits and loss. Jazz night cost us – we didn’t bring in as much as we paid out for facility & professional musicians. Maybe change jazz show next year so that we profit or at least break even?

MICCA choral was a success.

Upcoming events: POPs Friday May 11th

Senior night May 24th – Awards, etc.

Motion made and seconded to approve treasurer’s report of March 2018: 

Motion approved.

  1. Vice President’s Report: Paul Campbell

Reviewed ballots for PMA positions for next year.

Motion made to approve positions:

President: Paul Campbell; VP: Patrick Marquis; Secretary: Amy Doherty-Nee; Treasurer: Tracey Jones; Ways & Means: Sheri McLeish (to be finalized); Marching band classic: Tracey Jones; Database & Publicity: Ed Ferris & Katie McConnaughy; Music Camp: Patricia Souza & Lisa Silletti; Performance Coord (instrumental): Paul Campbell; Coral coordinator: Patricia Souza; Jazz coordinator: Becca Jackson; Marching band coordinator: Diane Wilson; Guard coordinator: Amy Campbell; MICCA Choral coordinator: Patricia Souza

 

Motion approved.

  1. Jazz Update: Becca Jackson

Becca sending letter to jazz parents, thanking them for classic, MAJE, asking for info about jazz night – would they spend more money for food? How much are you willing to pay for jazz night?

What would hall cost if we purchased food?

(This year: cost $1,000 for room; $1,200 for musicians)

We will possibly have jazz choir next year – more variety means more parents involved.

Will look at other possible venues.

 

  1. Choral Update: Patricia Souza

MICCA was a success. We need two people to run it in future. Need someone for back and front.

 

  1. Ways & Means Update: Kim Beaudet

Merch sales:  pop sockets, water bottles, beach towels to sell at spring concerts. Sell merch at all town elementary concert – May 23rd.

Fundraisers: Got approval for two car wash dates coming up (5/12 – choral & instrumental; 6/9 – marching band); any child can participate in any car wash.

Kids will sign up when they get there.

 

  1. Director of Fine Arts Update: Catherine Connor-Moen

Marching band trucks: need to get receipts (for things such as gas, U-Haul)

Coins for Camp: the effort raised $1,241.81 (not all collected yet). Not as many kids as we hoped or wished participated.

Scholarships: Two people contacted, if not responsive will go back to possible names.

Ernie Boch visit: Ernie Boch visited, and it was great concert. We purchased variety of instruments with the grant money as detailed in past month’s minutes.

Fine Arts Festival: Saturday, April 28, 2018

Nashville: idea of trip has been approved. Time for fundraising for trip April 2019. Maybe thinking of using FundFineArts fundraising opportunity, like a “Gofundme” where people can donate.

 

  1. Marching Band Update: Diane Wilson/Cathy Moen

Steve set date of marching band kick-off meeting April 24th at the Coakley middle school.

 

  1. Quorum: 2017/2018 PMA Board, there are eleven (11) voting Board Members. In order to have a quorum, six (6) Board Members must be present.

 

  1. NEXT PMA MEETING: May 9th at 7pm in the NHS library

Adjourned at 8:58 pm

Minutes respectfully submitted by Amy Doherty Nee