PMA Meeting Minutes

October 12, 2016

Norwood High School, Library

Call to Order:            7:05 pm

Welcome by Paul Campbell, PMA President

Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Tracey Jones (Treasurer), Stacey Lane (Secretary),  Kim Beaudet (Ways & Means), Ed Ferris, Phyllis McDonaugh, Diane Coard, Beverly Murphy, Cathy Moen, Steve Conant, Claudia Maldanado,

  1. Approval of Meeting Minutes: Stacey Lane

Motion made and seconded to accept the Minutes of September 14, 2016: Approved

  1. Approval of Treasurer’s Report: Tracey Jones

The merchandise line item will roll over to the next budget year in order to provide funding to replenish merchandise as it is needed.

Motion made and seconded to accept the Treasurer’s Report of September: Approved

 Vice President: Terry MacDonald

Time to start planning the Fine Arts Semi and look at available dates.  MAJE State Finals to be held in Norwood on March 18, 2017 with a snow date of March 19, 2016.


  1. Ways & Means: Kim Beaudet

Merchandise:  Purchased MB/CG sweatpants and 12 blankets. Will order PJ Pants with pockets to sell at the holiday concerts

Mattress Sale: September 24, 2016 at NHS.  Sold 30 mattresses with 16 student referrals raising $3650 for the PMA.  Thank you to the numerous choral students who volunteered.

Music Note Fundraiser: Too late to sell at NHS Parent Open House, but will sell at CMS on 11/17


  1. Marching Band Classic: Tracey Jones

October 16, 2016: Eight bands will be attending. The menu was approved (hotdogs, pizza, nachos, apple crisp, hot chocolate, coffee, soda, water, candy).  Concessions will be located behind the bleachers. A volunteer is needed to pick up donated hot chocolate at Mr. Franks at noon. Roche Bros has donated $150 for the purchase of the hotdogs and rolls. Numerous volunteers will make apple crisp and chili.  Jackie Smith will be the announcer. The judges (10) will need lunch and coffee. The NHS MB/CG students will have Mac & Cheese made by Mrs. MacDonald at 12n in the café.

  1. Music Camp: No Report
  1. Choral Updates: Phyllis McDonaugh/ Claudia Maldanado

Madrigal Banquet:  December 2, 2016 at the Elks. There is a $500 rental fee. Will see if they offer a member rate. The OCC will cater the event $21.95 pp plus 20% gratuity.  Need to purchase candles, poinsettias and other supplies.

  1. Instrumental Updates: Steve Conant

MIT has invited a limited number of NHS music students to participate in the MIT Wind Ensemble Prism Concert on 12/2/16 at Kresge Auditorium from 8-10pm.  Admission is $5.

More information to come.

  1. Conant will invite the CMS students to play with the MB/Pep Band at a future game.
  1. Publicity: Ed Ferris

Inform Ed of any activities or events that need to be publicized.  Send him pictures for the PMA website.

  1. Director of Fine Arts: Cathy Connor-Moen

PMA scholarships: Received thank you notes from scholarship recipients: Shannun Carey, Katie Kohlsatt, Mikayla Metcalf and Amber Chisholm.

April Vacation Trip:  Down payments due 10/15/16. Not much student interest to date.

SE District Festival:  Norwood was asked to host District’s on January 6-7, 2016.  The host school receives $1000 and any money raised through concessions, flower sales, and merchandise sales.  The SE Districts receives the gate.  A hospitality room will be needed for the Directors (paid by SE District).

Will need help from the PMA and college students home on break.

Student liaison to PMA:  C. Moen would like to have student liaisons (one choral & one instrumental) attend a portion of the PMA meetings to provide input and take back information to music students.  There is a Fine Arts Representative on the Student Council.  If the music students are involved, it may help students take ownership of the program and become more involved in fundraising and other activities.

President:  Paul Campbell

McAvoy Fundraiser:  Singer-songwriter, Mary McAvoy, PMA fundraiser concert took place on Friday, September 23, 2016. Ms. McAvoy generously donated her proceeds to the PMA.

Discussed donating a music sweatshirt and other items for a basket to be used as a raffle to benefit the F.F. Fay Scholarship.

Motion made and seconded to donate a music sweatshirt and other items to the FF Fay Scholarship Fundraiser: Approved

Other Business:  Steve Conant

Lawrence Marching Band Field has been destroyed and will not be available for MICCA and NESBA shows.  The NESBA Finals have been relocated to Medford Hormel Stadium.  The MICCA Finals have not been confirmed, but may take place at Plymouth North High School.

  1. Action Items:

Quorum: 2016/2017 PMA Board, there are eleven (11) voting Board Members.  In order to have a quorum, six (6) Board Members must be present.

NEXT PMA MEETING:   November 9, 2016, NHS Library, 7PM

15 . Adjournment at 8:50 pm.

Minutes respectfully submitted by Stacey Lane.