PMA Meeting Minutes
May 11, 2016
Norwood High School, Rm 205
Call to Order: 7:05 pm
Welcome by Paul Campbell, PMA President
Attendance: Paul Campbell (President), Terry MacDonald (Vice President), Maureen Dimitriou (Treasurer), Stacey Lane (Secretary), Donna Metcalf (Ways & Means), Michelle Morales (Ways & Means), Ed Ferris, Lisa Silletti, Cathy Moen, Claudia Maldanado, Diane Wilson, Phyllis McDonaugh, Wanda Wood, Larry Labell, Paula Labell, James Butler, Christine Kohlsaat, Tracey Jones
- Approval of Meeting Minutes:
Motion made and seconded to accept the Minutes of April 7, 2016: Approved
- Approval of Treasurer’s Report: Maureen Dimitriou
Motion made and seconded to accept the Treasurer’s Report (April): Approved
More was spent than was taken in. Trivia Night raised $399. The Trivia adult prizes were donated which saved on expenses (Thank you to Donna Metcalf’s mom). Sold $321 in merchandise (one day) at MICCA Choral. Acapella admissions brought in $375 after expenses. Concessions at MICCA Choral weekend did very well. Deposited payment for expenses for Great East from 5th Grade performers. CMS payment is pending.
- Vice President: Terry MacDonald
- MacDonald Thanked departing members of PMA for their service: Donna, Michelle, Wanda, Phyllis, Maureen & Christine.
Slate of officers presented to be voted on at the PMA Annual Meeting (Pops Night) May 13, 2016:
Paul Campbell (President), Terry MacDonald (Vice President), Tracy Jones (Treasurer), Stacey Lane (Secretary) and Open (Ways & Means).
PMA Board Members (2016-2017)
Webmaster/Publicity: Ed Ferris
Performance Coordinator SHS – Jazz: Terry MacDonald
Performance Coordinator SHS – Instrumental: Paul Campbell
Coordinator Marching Band Classic: Tracey Jones
Co-Coordinators Marching Band: Diane Wilson
Color Guard Coordinator: Amy Campbell
Music Camp Coordinator: Lisa Silletti
Performance Coordinator SHS – Choral: Claudia Moldanado
MICCA Classic – Choral Coordinator: Diane Coard
Performance Coordinators CMS – (Instrumental, Jazz & Choral): Teachers to arrange as needed
Other Committees as needed
Motion made and seconded to approve the slate of officers as presented to be voted on at the PMA Annual Meeting (Pops Night): Approved.
Jazz Night: Sheraton Four Points on May 4th and was well attended. Great performances!
Senior Awards: May 26, 2016 at Sheraton Four Points.
PMA scholarships: Received at Thank you card from 2015 recipient, Colin Moulton.
- Ways & Means: Donna Metcalf & Michelle Morales
Merchandise: Need to reorder merchandise to replenish stock. T-shirts are needed.
Golf Ball Drop : Discussed selling golf ball tickets during Pops Night at the merchandise table. Flyers to be put on tables and hung around gym. P. Campbell has confirmed the fire truck to drop the balls in front of NHS on last day of school (June 21st) weather permitting.
Concerts on the Common/Summer Fest: Discussed selling food items during the concerts on Sunday and Wednesday evenings. Discussed selling snow-cones, decided against since the machine would have to be cleaned and transported to each event. D. Metcalf to see if Utz will donate popcorn (one time deal). It was suggested that the 99 Restaurant may donate popcorn. Will ask for donations of bottled water from parents. M. Morales to request a donation (on PMA letterhead) from Hood for ice-cream sandwiches and bars. Will need to borrow freezer again.
Motion made and seconded to allocate $1000 to Ways & Means to purchase merchandise: Approved
- Instrumental & Choral:
CMS MAJE: Most valuable award presented to the percussion rhythm section. There are three students, but only one award. T. Jones suggested having two more awards made and present them to the three students at Pops Night.
Motion made and seconded to order two additional awards: Approved
- Marching Band: Meeting coming soon
- Moen will look into 5-18-16 at 7:30pm at CMS as a possibility.
Norwood Music Camp: Lisa Silletti
August 14-20, 2016. Payment may be made by check. Credit Card requests may be referred to
- Dimitriou. Camp registrations will have Norwood Music Camp on the letterhead. Checks made payable to Norwood Parents Music Association. The PMA does not run the camp, but has an administrative role and the chaperones are volunteers. Camp nurse is needed.
- Director of Fine Arts: Cathy Connor-Moen
Pops Night: May 13, 2016 at NHS Gym at 6:30pm. This concert may help recruit and retain music students. First half of the evening will be all NHS concerts followed by awards and intermission. The second half of the evening will have performances from all combined groups with music from Billy Joel. NHS café tables with attached seats will be used (won’t have to cover the floor). To date, 34 tables have been presold. Seating also available in the bleachers and on rented chairs sold at the door (approx.. 200+). There will be approximately 350 students performing.
Concessions: Candy, water, chips and popcorn. Merchandise will be sold along with golf balls for the golf Ball Drop.
Music Trip over April Vacation: C. Moen will investigate the possibility of having a NHS music trip to Memphis & Nashville over April vacation 2017 (6 days). The cost will be approximately $1800 depending on the number of students attending.
NHS Recitals: 5/19, 5/23, 5/24.
CMS Concerts: 6/6 (6th grade), 6/14 (instrumental), 6/16 (chorus)
All Town Elementary Concert: 5/25 at NHS
Orchestra Night: 6/1
- Action Items:
Band Closet needs to be organized. No long term storage of food items.
Parent emails: Parent coordinators need parent emails to request volunteers for events.
Donations Hannaford: Larger gifts over $100 are awarded monthly (eight week turn around) per town for specific requests. The PMA should consider putting in a $2000 request for Music Camp (snacks, camp supplies, nursing supplies, and personal care items)
Job Description: Each PMA position needs a written job description
Replacement PMA Positions: Recruit parents to shadow PMA positions and fill vacant positions
Quorum: 2015/2016 PMA Board, there are fourteen (14) voting Board Members. In order to have a quorum, eight Board Members must be present.
Amazon Smile: When a customer shops at “smile.amazon.com”, Amazon will make a small donation to a charitable organization of their choice. To participate, go to the site, scroll down and select “Norwood Parents Music Association, Inc.” and the PMA will receive a donation of $0.5% of qualifying sales.
New PMA Stationary: C. Moen will ask an art alumni, Michelle Bradbury, to redesign the logo.
New PMA website/server: Need new web server-GoDaddy (domain) transfer made. Weebly (host).
NEXT PMA MEETING: June 8, 2016, NHS Library, 7PM
15 . Adjournment at 9:05 pm.
Addendum: (Email vote to Executive Board on 5-12-16) Motion made and seconded to approve to renew the (website) hosting at a new location for an amount not to exceed $175 for 3 years: Approved
Minutes respectfully submitted by Stacey Lane.